Top 25 Project Management and Collaboration software
Last updated: February 26, 2021
Project management services and software enable planning, organizing, motivating, and controlling resources, procedures and protocols to achieve specific goals in scientific projects.
Asana is the shared task list for your team, where you can plan, organize & stay in sync on everything.As fast as a text editor. Plenty of keyboard shortcuts, fewer page loads and mouse clicks. Asana is one app that won't get in your way.
monday.com is an intuitive team management platform for effective teamwork. Teams use monday.com to plan, organize and track their work in one visual, collaborative space.
Juggling multiple projects? Wrike makes it easy and efficient for you. It lets you easily adjust plans on the Gantt chart, optimize schedules in the workload view, create custom reports, track time and much more — all with a few mouse clicks.
Smartsheet is an online project management and crowdsourcing tool. It allows owners of information to comprehensively involve contributors through authenticated access, publicly-accessible published sheets, or via embeddable survey forms. Functionality is focused on the ability to organize, share, and update tasks and files.
Basecamp tackles project management with a focus on communication and collaboration. Making to-do lists and adding to-do items literally just takes seconds. Basecamp is optimized to make the things you do most often really fast and really easy. Basecamp mobile is especially made for popular mobile devices like iPhone and Android.
Microsoft Project is a project management software program developed and sold by Microsoft which is designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets and analyzing workloads. The application creates critical path schedules, and critical chain and event chain methodology third-party add-ons are also available. Schedules can be resource leveled, and chains are visualized in a Gantt chart.
ClickUp is a productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, projects, and time.
Teamwork was created because we needed a better way to run our own business and existing software was either too basic or too confusing. Teamwork is practical software that gets you organised so that you can reduce unnecessary meetings and simply Get Things Done. By using Teamwork.com, your team will be organised, your clients will be impressed and your business will take off.
Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress.
Zoho Projects is an online project management software with collaboration and bug tracking that allows project teams to collaborate and get work done faster. Planning and Tracking helps you keep your project on schedule. Collaboration helps improve the communication within the team. And the Bug Tracking module allows you to track the bugs that software projects are bound to generate and fix all bugs in time.
on Live Enterprise
Clarizen's online project management software facilitates team collaboration and project execution, ensuring data is always up-to-date and aligned with business objectives. No complex software or hardware installations are required due to Clarizen's software-as-a-Service (SaaS) structure, resulting in immediate business impact as teams and projects get up and running instantly.
LiquidPlanner is online project management tool you need to organize hundreds of projects and thousands of tasks with ease. Simple building blocks enable you to set up a workspace that reflects your organization's style and process. Work in traditional waterfall fashion, contemporary agile methodologies, or just run a lean ad-hoc process. LiquidPlanner can handle it all.
Improve company productivity with Redbooth collaboration. Work in real time, manage projects, increase accountability, and protect company knowledge. Easily organize teams and projects to ensure visibility and accountability, enabling your team to get more accomplished. Instantly see progress and milestones with our workload view, milestone calendar and streamlined Gantt charting. Easily share, find and work on current documents.
ProWorkflow, is a Project Task and Time Tracking Solution, designed to increase business efficiency, and individual accountability. ProWorkflow allows you to manage projects online, automate processes, and access your organization's information anytime.
Easy time tracking and online invoicing tool. Paymo will help you with project management, billing and timesheets online. Online, desktop or mobile time tracking app that will increase billable hours. Easily create invoices and estimates online spend less on administrative tasks.
Projectplace is an online collaboration tool that allows you to manage single or multiple projects in a simple and efficient way. Projectplace provides a complete, online solution for managing time, deadlines, work tasks, teams and people - all in a secure online project management software. Easily accessible from your smart device. Revolutionise your planning and performance, using our planning features that combine kanban boards and Gantt charts. Acquired by Planview
Teamweek’s project planner puts people first. The visually stunning timeline makes it easy to optimize your team member’s schedules and deliver every project on time.
Workamajig is advertising agency software and project management software specifically designed for the creative firm. Workamajig streamlines your entire creative business, from developing new business, to staffing, managing, and executing projects, all the way through to accounting and financial reporting.
Celoxis is a web based project management system, ideal for small teams and small projects to large multimillion dollar enterprise projects. Enterprise project management software that simplifies management of your projects, timesheets and business processes.
WorkZone provides easy, web-based document sharing and project management. Organize team projects, speed decisions, and enhance your client relationships. Access projects and documents 24 hours a day from anywhere you have an Internet connection.
Planning and Tracking for Agile Teams. Deliver the right products on time, and always stay ready for change.
Azendoo is a Teamwork Application. Organize your tasks, plan your projects, share your documents and sync with your team, without email. Azendoo groups all your teamwork in one place so that you can plan, share and get organized, together.
Kanbanchi is a free online software tool for task management, project management, and team collaboration. Visual kanban board with the simple drag-and-drop interface helps you focus on what matters most – your tasks.
Flow’s flexible team project management software is designed for any project or workflow. Plan ahead, set priorities and track projects from start to finish. From simple checklists to kanban boards, we’ve got you covered.
All-in-one work software. You start from creating workspaces - Intranet, Client Extranet, CRM or specific projects. Then pick apps for each workspace: issues, sales leads, deals, vacations, documents approvals, wiki, help desk, time tracking, meetings, events, invoices - or create your own app.
Latest news about Project Management and Collaboration software
2021. Trello is redesigning its project management platform for a remote work future
Productivity app Trello, a virtual whiteboard-style platform for organizing and managing projects, is announcing a major redesign today in addition to new features for helping businesses manage third-party integrations. The platform is getting a visual overhaul, both to its logo and the illustrations it deploys across its website and apps. It’s also getting multiple new ways to both customize cards and view your workload beyond the core whiteboard column view. The new cards include both mirror cards and link cards, which the company hopes will make it easier to manage other apps and services from within Trello. Trello is also introducing five new board views that deviate from the standard column layout the platform helped popularize.
2021. Citrix is acquiring Wrike for $2.25B
Citrix, which sells network security and desktop virtualization software tools, is trying to expand into the collaboration space by acquiring the work management platform provider Wrike in a deal valued at more than $2 billion. The Wrike platform is a digital work management tool that teams can use to track dates and dependencies associated with projects, manage assignments and resources, and track time. It also provides collaboration tools designed to aid in conversations, asset creation and decision-making. Recently Citrix's main focus has been on Citrix Workspace, which combines various collaboration tools. And, of course, the technology and experience of Wrike will be very useful for the development of this product.
2020. Adobe acquires project management startup Workfront for $1.5B
Adobe just announced that it is acquiring marketing workflow management startup Workfront for $1.5 billion. The acquisition gives Adobe more online marketing tooling to fit into its Experience Cloud. This one helps companies manage complex projects inside the marketing department (or elsewhere in the company, for that matter). Workfront’s customers include Home Depot, T-Mobile and Deloitte, and the two companies share 1,000 common customers among Workfront’s 3,000 total customer base. In fact, it has APIs that connect to Adobe Creative Cloud and Experience Cloud, two parts of the company’s product family that marketers frequently access.
2020. Wrike launches new AI tools to keep your projects on track
Project management service Wrike today announced a major update to its platform at its user conference that includes a lot of new AI smarts for keeping individual projects on track and on time, as well as new solutions for marketers and project management offices in large corporations. Wrike can now predict potential delays and alert project and team leaders when it sees events that signal potential issues. AI based Task prioritization helps you figure out what you should focus on right now to help a project move forward. Another new feature that falls into this category is support for optical character recognition to allow you to scan printed and handwritten notes from your phones and attach them to tasks (iOS only). Also there are voice commands (through Siri on iOS) and Gmail-like smart replies (in English for iOS and Android).
2020. Tokyo-based collaboration platform BeaTrust lands $2.8M
Tokyo-based BeaTrust has raised a JPY 300 million (about USD $2.83 million) seed round for its enterprise collaboration platform. The startup’s ambitious goal is to change corporate culture at large Japanese companies before expanding into other countries. BeaTrust’s platform allows employees at large companies to discover colleagues in different departments with similar interests and skills, and gives them tools to work together on projects. The platform is not meant to be a replacement for Slack, which launched in Japan three years ago, or other enterprise communication tools like Microsoft Teams or ChatWork, but serve as a complement.
2020. Productivity platform ClickUp raises $35 million
ClickUp, the startup that provides task management software, docs and wikis, chat in one product - has closed a $35 million Series A round. The company is also showcasing Remote Work OS, a bundle of tools that gives users a better snapshot of what everyone’s working on and how that work fits inside broader company goals. The platform joins a host of other bottom-up productivity suites aiming to infiltrate companies one team at a time before scaling across them. ClickUp has more than 100,000 customers and “millions” of users. Some of the teams currently using ClickUp sit inside orgs including Google, Nike, Uber, Airbnb, Netflix and Ubisoft.
2020. Baton raises $10M Series to organize post-sale implementation projects
Baton, an early-stage startup that wants to help customers organize the post-sales implementation process, emerged from stealth today with a $10 million Series A investment. Where project management tends to be internally focused, Baton is designed to bring all the parties — from vendor to client to systems integrator — together in one tool, so everyone knows their responsibilities and targets.
2020. Zoho Projects gets improved Gantt chart
Zoho has upgraded and refurbished Gantt chart feature in Zoho Projects to include more capabilities, making it easier than ever to work with it. In particular, iin new UI, your unscheduled tasks are present under the tag “unscheduled” before your actual timeline begins. Just drag and drop an unscheduled task to the timeline to schedule it automatically. The new “Full Screen” view helps you focus on seemingly minor but essential details by utilizing . Also you can now customize the data your taskbars show inside the Gantt chart to include information like the start/end date, task owner, overdue status, and task name.
2020. Monday.com now lets companies build custom apps
Monday.com, announced version 2.0 of its flexible workflow platform, making it easier for customers to build custom apps on top of Monday. The new release includes over a hundred prebuilt automation recipes and code-free custom-automations along with more than 50 integrations with other apps, allowing project managers to build fairly sophisticated workflows without coding. It’s process management, portfolio management, project management, CRM management, hotel management, R&D management. Monday is offering a code-free environment to take these building blocks and build custom applications to meet the needs of any organization or team.
2019. Space - new project management platform for developers
Project management for developers remains a rising area for startups. JetBrains, the company that creates popular tools for developers, unveiled the new service Space, that provides a toolset that combines into a single platform messaging, team and project management, internal blogs, meeting scheduling and software development processes. With Space, all the data a team needs to work is stored in one place, while software development tools (source code management, code review and browsing, continuous integration, delivery and deployment, package repositories, issue tracking, planning tools and project documentation) are integrated with communication and identity support.
2019. Microsoft Project becomes user-friendly
Microsoft Project is, of course, the most famous and legendary project management software, but it can be hardly called simple and user-friendly, especially in comparison with a most of new cloud services such as Asana, Basecamp, Trello or Wrike. Microsoft finally understood this, and made a massive redesign of the system. As you can see, the presentation video is focused on simplicity (like even a child can use it). Nevertheless, the developers also managed to implement several new features: kanban board, resource management, budget analysis, and time and expense tracking. In addition from now use Microsoft Project as a subscription service for $10 per month per user.
2019. Forecast raises $5.5M for its AI-powered project management software
Forecast, a Denmark-based startup that has developed “AI-powered” project management software, has raised $5.5 million in new funding. Forecast has raised $10 million in total funding to date. Forecast describes itself as an AI-powered project management solution that automates manual project management tasks, and brings extra visibility and predictive capabilities to project management. The idea is to help increase collaboration across teams with a better workflow and to improve planning. Forecast pulls data from disparate systems (Trello, Slack, Gdrive, Githum, Salesforce...) and synthesizes it into something human-readable with powerful AI
2019. Work management platform Asana launches new automation tools
Work management platform Asana today announced the launch of a new feature that will take the work out of some of the most mundane and repetitive tasks on its platform. Asana Automation, as the new feature is called, allows users to create their own “if this then that” rules. The rule builder comes with more than 70 pre-built and preset rules at launch, but users can obviously build their own rules as well. Asana customers can use the service to automatically route tasks to a specific team member, for example. Also the new version features a new voice transcription service, as well as an OCR tool and new smart templates that integrate some of the service’s machine learning smarts.
2019. Workplace collaboration software Monday.com raised $150M
Monday.com, one of the faster growing workplace collaboration platforms has announced a $150 million round at $1.9B valuation — a whopping raise that points both to its success so far and the opportunity ahead for the wider collaboration space, specifically around better team communication and team management. It now has 80,000 organizations as customers, up from a mere 35,000 a year ago, with the number of actual employees within those organizations numbering as high as 4,000 employees, or as little as two, spanning some 200 industry verticals, including a fair number of companies that are non-technical in their nature (but that still rely on using software and computers to get their work done). The client list includes Carlsberg, Discovery Channel, Philips, Hulu and WeWork and a number of Fortune 500 companies.
2019. Trello limits free version to 10 boards
Trello, Atlassian’s project management tool, is launching thirteen new features. Most of these new features are for paying users, but even Trello’s free users are getting access to a few new goodies. In return, though, Trello is taking away the ability to create an unlimited number of boards for free Teams users (not regular users outside of a team). They can only have 10 boards open in Trello at any given time. Power-Up Butler (the automation extension for Trello) is now available for free, for both paying and free users. It makes it easier to automate workflows and other repetitive tasks in Trello — and that’s clearly something the service’s enterprise users were asking for. Trello is also now getting a new board setting beyond private, team and public.
2019. Zoho brings Zia AI assistant to its project management app
Zia (Zoho's AI-based chatbot) from now can streamline activities in Zoho Projects. Zia has a conversational interface where you can get immediate responses to your questions on tasks, issues, and events modules in Zoho Projects. Zia can also suggest or recommend actions based on your project related activities. For example, when you’re on a tight schedule and you want to know your upcoming events, you can simply chat with Zia and request “Zia, list my upcoming events”. Zia will instantaneously list all your upcoming events. Moreover, you can ask Zia about any task or issue details such as your active tasks, status of a task, due date of a task, unassigned tasks, overdue tasks, user details, tasks in a task list, and similar issue details.
2019. Smartsheet acquires Slope to help creatives collaborate
Smartsheet, the project management and collaboration tool has acquired Slope - collaboration tool designed for sharing creative assets. Bringing Slope into the fold will enable Smartsheet users to share assets like video and photos natively inside the application, and also brings the ability to annotate, comment or approve these assets. Smartsheet sees this native integration through a broad enterprise lens. It might be HR sharing training videos, marketing sharing product photos or construction company employees inspecting a site and sharing photos of a code violation, complete with annotations to point out the problem.
2018. Work management software provider Asana gets $50M
Asana, a service that teams and individuals use to plan and track the progress of work projects, has raised another $50 million in funding with a $1.5 billion valuation — to invest in international and product expansion. Asana has lately been focused on international growth — half of its new sales are already coming from outside the US — and expanding its product as it inches toward profitability. Specifically, it plans to open an AWS-based data center in Frankfurt in the first half of next year, and it will set down more roots in Asia-Pacific, with offices in Sydney and Tokyo. It is also hiring in both markets. Asana has customers in 195 countries and six languages, and it looks like it’s homing in on these two regions because it’s seeing the most traction there.
2018. Asana launched $19.99 Business tier to help managers handle multiple projects
Project management service Asana is adding another tier for enterprises that are using Asana for multiple projects: Asana Business, priced at $19.95 per user, per month. Aimed primarily at teams that have managers or executives overseeing multiple projects simultaneously — sometimes in the thousands for a single organization — the idea is that Business will have extra features to help designated people handle and triage that workload more effectively. That focus on executives and managers is one part of the company’s bigger vision of where it sees its own place in the range of productivity tools that a business might use, alongside other areas like efficient storage (a la Dropbox, Box or another cloud-based service) or communication (eg, Slack, Workplace, Teams, etc.).
2018. Basecamp adds recurring events and image galleries
Project management service Basecamp added several new features. The first is Recurring events. You can add daily, weekly, monthly, and yearly repeating events to your Basecamp 3 schedule. You can choose to continue those repeating events until a certain date, or forever. The second new feature is Image galleries. You can put your images in a side-by-side gallery or even three-in-a-row, making it easier than ever to display your work or share photos. And the third is Automatic Check-ins. It is a simple, relaxed tool we use a lot to keep up with one another. The whole company gets asked things like: What did you do this weekend? What have you worked on? Small teams like Support get asked questions like: What was a common issue that you saw this week?
2018. Wrike integrates with Microsoft Teams
Own Microsoft's project management tool for Office 365 (Microsoft Planner) - is not so popular yet. That is why integration between team messenger Microsoft Teams and popular project management service Wrike makes sense. First of all the integration allows companies to use single sign-on for Office 365 and Wrike user-accounts. Second, in any Teams chat you can add Wrike's tab with needed project, where you can work with task list and timeline view. Any task can be published to Teams chat for discussion and collaboration. Besides, in Teams chat you can automatically receive project notifications from Wrike. It's very easy to connect Wrike to Teams - it takes just several clicks in the Teams Store.
2018. Basecamp improves client collaboration
Working with clients in Basecamp just got a whole lot better. Now you can assign clients to-dos, share files and folders, schedule events and meetings, chat around the Campfire, and even ask clients automatic check-in questions. Everything in a project is now labeled as “private to our team” or “the client can see this”. Plus, to reduce anxiety and prevent “oh shit, they weren’t supposed to see that” moments, everything in a project starts off as private just to your team. Whenever you post something new, you’ll have the option to specify if the client should be able to see it or if it’s private just to your team.
2018. Smartsheet got $1.9 billion valuation after IPO
Online project management and crowdsourcing company Smartsheet saw its share prices pop as they made their debuts on to the public markets. Smartsheet closed at $19.50, up 30 percent from its initial price of $15 and giving it a market cap of $1.9 billion. The company is coming to the market with net losses on its balance sheets, but evidence of strong revenue growth. Smartsheet reported a strong 3.6 million users in its IPO filings, with business customers including Cisco and Starbucks. The company brought in $111.3 million in revenue for its fiscal 2018 year, but as with many SaaS companies, it’s going public with a loss.
2018. Asana adds AI-powered interactive project maps
Workflow management platform Asana announced a new feature - Timeline - composite, visual, and interactive maps of the various projects assigned to different people within a team, giving the group a wider view of all the work that needs to be completed, and how the projects fit together, mapped out in a timeline format. Timeline can be used in scenarios like product launches, marketing campaigns and event planning, and it’s not a matter of a new piece of software where you have to duplicate work, but each project automatically becomes a new segment on a team’s Timeline. Timeline is only for paying users. Those who are among Asana’s millions of free users will have to upgrade to the premium tier to access it.
2018. Asana raised another $75M
Asana, the productivity and collaboration service, is getting $75 million Series D investment. Asana said in a blog post that 45 percent of its 30,000 paying customer base is located outside of the U.S.. Some of its high-profile names include Tesco, Sky, Danone, Chanel and Spotify. In that light, it is planning to introduce Spanish, Portuguese and Japanese versions of its service having recently rolled out support for French and German. This new round included, Asana has now raised $168 million from investors. Business Insider reported that the startup is now valued at $900 million.
2018. Zoho Projects gets enhanced Gantt chart
Zoho came up with more upgrades for its project management app Zoho Projects, including an enhanced Gantt chart that supports all four types of task dependencies, custom views for tasks, and plenty more. The new Zoho People integration brings in vacation or time-off details about your team members into Projects, so that you can make sure tasks or bugs don’t wait on them when they are unavailable. The task and bug timers can now be paused and resumed instead of stopping and restarting from the beginning. With the new Zoho Meeting integration, you can simply click Meet Now on the Task Details page to meet your team online and clarify questions, resolve problems, or make decisions. Recall that in October last year Zoho launched another project management tool - Zoho Sprints.
2017. Zoho launched new project management tool - other than Zoho Projects
Zoho has quite popular project management service - Zoho Projects. But it decided to launch another one focused on agile methodology - Zoho Sprints. It's designed to let users stay open to change at any stage of the project life cycle using the Scrum process. The aim is to eliminate the complexity and clutter that clunky UI and heavy processes bring to agile. A Sprints project starts in the backlog, which is essentially your to-do list. Once your tasks are lined up, you can arrange this list according to priority, and add the highest priority items to the backlog any time you need. A sprint cycle is typically 2-4 weeks of activity, at the end of which you’ll have something to show. The paid plan starts at $20 per month for up to 20 users, for as many projects as you want.
2017. Zoho Projects 6 brings new customization opportinities
Zoho released a new version of its project management tool Zoho Projects 6 that will more easily adapt to diverse project requirements. It adds Custom fields and Custom statuses for tasks, Layouts - templates from which you can model your projects, ability to set Custom logo and domain name, advanced task reports, revamped Task details page, uniform design across all modules, new and searchable Setup page, custom field based reports, Kanban view by status, enhanced task filters.
2017. Collaboration service Smartsheet gets $52M
Smartsheet, the service providing spreadsheet software that lets people set and manage tasks and work across teams of people, has picked up $52 million. The company currently has about 70,000 businesses paying to use the product, ranging from SMBs through to large enterprises. This works out to around 550,000 licensed customers, and “a few million” people who use it free of charge. Smartsheet was an early mover in that space, opening up for business in 2006 as an alternative to Google Docs, Excel and other spreadsheet packages on the market, with a firm focus on offering a way for multiple people to collaborate in those documents to use them more dynamically.
2016. Kanbanchi - missing project management tool for G Suite
Google's G Suite still doesn't have its own project management app. And the recent partnership with Slack means that it won't appear in the near future. But Slack doesn't fit all companies, some of them prefer kanban-style project management, for example. For these teams there is a new option - Kanbanchi. This service integrates into your G Suite dashboard, plays well with Drive and Calendar and allows to create multiple kanban-boards. Kanban-board organizes your tasks into columns according to their status, i.e. "ideas", "to-do", "in work", "done", etc. Thus the whole project is visualized on single screen and you can evaluate it at a glance. The app is free for use, but it provides also paid version ($20/month/user) with some additional features like Gantt Chart, Time tracker, your company style.