GMail vs Zoho Mail
Last updated: April 02, 2019
Gmail is a free, advertising-supported email service provided by Google. Users may access Gmail as secure webmail, as well via POP3 or IMAP protocols. Gmail's spam filtering features a community-driven system: when any user marks an email as spam, this provides information to help the system identify similar future messages for all Gmail users. Google also provides GMail alternative for business - G Suite Mail.
Zoho Mail is an email hosting service built with the needs of a modern business in mind. It provides best-in-class features exceeding even those of desktop emailing software for business users to communicate effectively while catering to the fine-grained customization and mailbox management needs of IT administrators. Additionally the seamless contextual integration with 20+ other Zoho applications provides higher productivity & collaboration.
Face to face in the news:
2018 - Zoho Mail gets major UI update
Just a week after major GMail interface update, Zoho released new Zoho Mail 2018 with cool new design. The developers decided to help the icons in the App bar, and the Quick Actions buttons, stand out more by redesigning them and making them more colorful. For those who like the Compact view because it lets you view more emails at once, we’ve taken it a step further with the Super Compact view. The new Advanced Search helps you track down elusive content hiding in your inbox, even with the tiniest detail you can remember. With the tabs and search bar replacing the top bar, the other icons on it are shifted to the right side of your mailbox for better visibility.
2018 - Zoho Mail gets Sticky notes, Email snippets
Email snippets in Zoho Mail now highlight your e-commerce based emails, if the emails have the correct schema format. So when you receive an email with the schema embedded, the email displayed to you will have dedicated icons placed in the mail listing and important details from the email highlighted in short. The developers also added sticky notes, to let you pin notes right to your mailbox, user profile enhancements for admin. The significant addition in Zoho Mail for Zoho CRM users: they can now choose default calendar to save your event invites. The conclusion is that Zoho Mail becomes more functional in comparison to GMail
2017 - Gmail adds support for third-party add-ons
Google allowed third-party add-ons for Gmail today. These native extensions will allow you to bring the power of services like Asana, DocuSign, Trello, Wrike and others directly to your inbox — no matter whether you are an enterprise or individual user. The focus here is on productivity services that, for the most part, already include some connection to email. The add-ons live in the right sidepane of Gmail (though sadly they are not available in Inbox by Gmail, Google’s other email client). What’s nice is that these add-ons also work in the mobile Gmail app on Android. As for iOS support, a Google is working with Apple to bring Gmail Add-ons to iOS users. Thereby Gmail gets more integrated if compared vs Zoho Mail
2017 - Gmail gets Smart Reply feature to keep up with Zoho Mail
Google updated Gmail app with an AI-driven "Smart Reply" feature that predicts responses you may want to send. The feature uses machine learning to analyze your emails and suggest quick, bite-sized responses you may want to send. Smart Reply suggests three responses based on the email you received. Once you’ve selected one, you can send it immediately or edit your response starting with the Smart Reply text. Either way, you’re saving time. Gmail Smart Replies are available now in both the iOS and Android app in English.
2015 - Zoho Mail gets new UI and collaboration features. GMail keeps calm
Zoho unveiled the new version of its email service Zoho Mail with some unique collaboration features. First of all these are Streams, that enable conversations around individual email messages with
social constructs – like tagging people, without having to forward, manage, and sort through long email threads. The new Attachment Viewer uses pictures, and neatly organizes all of your attachments by type. Now you can see and choose the one you want. You can also create a task, a note, or a calendar event, from any email message where you have the right context and relevant details. And you can now email folder without forwarding emails one by one. Zoho Mail also provides two mobile apps: first is called Zoho Mail - with mail, calendar and contacts, and second - Inbox Insight – a clever search app for your email.
2011 - GMail gets Outlook-like views to catch up with Zoho Mail
What Google needs to do to entice users from Outlook to GMail? For example, make GMail look like Outlook. Now it's possible. You can add the Preview pane to your GMail inbox, placing it in the third vertical column (like at the screenshot) or under the messages list. The feature can be turned on in the GMail Labs. But between the left nav sidebar, the list of messages, the message itself, and then the right sidebar - which includes the new People Widget and ads - there’s a lot going on in the inbox.
2011 - Zoho Mail takes on GMail
As known, Zoho uses to make friends with Google. Despite the fact that both companies are developing online offices for SMB, Zoho always combines its applications with Google Apps, rather than compete with them. Zoho is the champion by the number of applications in the Google Apps Marketplace (i.e. integrated into Google Apps). And maybe that's why Zoho for a long time didn't touch the holy grail of Google Apps - email app GMail. In fact Zoho launched it's email service (Zoho Mail) almost two years ago, but it was just a personal email service. It was as functional as GMail and even allowed to use your own domain, but it had no administrative panel that allows to create accounts and manage security policies. So it couldn't be used as a corporate mail server. Now it can.
But we don't think that Google will apply any political sanctions against Zoho because Zoho Mail - is no longer completely free, so won't influence Google's business much. It's free only for 3 users with 1GB mailbox limitation. After that - you have to pay $2 per month per user. At the same time, Google Apps Mail provides free version for 50 users with 7.5Gb mailboxes.
But anyway Google should be beware. Because in functionality Zoho Mail even exceeds Google Apps Mail. It features:
- multiple domains support
- multiple accounts per user
- multiple signatures, depending on the account
- tags and subfolders
- threaded discussions
- contacts (with shared folders)
- antispam, antivirus (with black and white lists)
- powerful search that can even scan attachments
- mobile access (iPhone, Android, Blackberry and other smartphones)
- offline mode (using Google Gears)
- POP3, IMAP support
- archiving and exporting messages
Moreover, Zoho Mail - it's not just mail and contacts, but also super-calendar (Zoho Calendar), which is not inferior to Google Calendar and Tasks module that makes Google Tasks look like a toy. There is also the Notes section, but it's not the powerful Zoho Notebook, but a simple notes list.
The value of Zoho Mail can be considerably increased by integration with other Zoho services - messenger Zoho Chat, office editors Zoho Docs, CRM system Zoho CRM ... Funny, but Zoho Mail is better integrated with Google Docs, than GMail. In particular, Zoho Mail allows to send files directly from your Google Docs account.
And, as we noted, Zoho Mail now has the control panel where administrator can add / remove users and groups, assign roles, mailbox quotas, add domains, configure filters, unjust security settings.