Top 15 Email services
Last updated: January 30, 2021
Business Email services include cloud mail services or self-hosted email servers, email client software for desktops and mobile platforms. Email is still one of the primary office communication and collaboration tools.
Gmail is an email service provided by Google. Users may access Gmail as secure webmail, as well via POP3 or IMAP protocols. Gmail's spam filtering features a community-driven system: when any user marks an email as spam, this provides information to help the system identify similar future messages for all Gmail users. Google also provides GMail alternative for business - G Suite Mail.
Microsoft Outlook is a personal information manager from Microsoft. It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists and meeting schedules.
Our email service safeguards user data with strict privacy protections and our secure datacenter facility hidden inside a Swiss granite mountain. Your emails are automatically end-to-end encrypted inside our email service. Because of this, we cannot decrypt or share your data with third parties.
Email you can feel good about. Apps for phone and tablet. Superior spam blocking. Custom @yourchoice.com address (use your own domain). Full featured calendars. Swift, thoughtful interface. Easy-to-use email import tool.
Zoho Mail is an email hosting service built with the needs of a modern business in mind. It provides best-in-class features exceeding even those of desktop emailing software for business users to communicate effectively while catering to the fine-grained customization and mailbox management needs of IT administrators. Additionally the seamless contextual integration with 20+ other Zoho applications provides higher productivity & collaboration.
Tutanota is the secure email service, built in Germany. Use encrypted emails on all devices with our open source email client, mobile apps & desktop clients.
Secure hosted email with custom domain. Shared calendars, chat, storage, documents & apps. The only solution integrated and working together in one screen.
Mailfence is the only secure and private email service that gives you control. A free, interoperable encrypted email service protected by Belgian privacy law.
With your iCloud Mail account, you can send, receive, and organize email. When you set up your devices for iCloud Mail, you can also access your iCloud Mail account using the Mail app on your iOS device, iPadOS device, or Mac computer, or using Microsoft Outlook on a Windows computer. No matter which device you use, the changes are updated everywhere.
Posteo is an innovative email provider that is concerned with sustainability and privacy and is completely ad-free.
on Live Enterprise
Customized email addresses. Leading antivirus software. Award-winning spam protection. Free domain name
Rackspace Email hosting gives you the power to securely manage email from any web browser on the device of your choice - no licenses to keep track of or software to download. Microsoft Outlook compatible
Amazon WorkMail is a secure, managed business email and calendaring service with support for existing desktop and mobile email clients. Amazon WorkMail gives users the ability to seamlessly access their email, contacts, and calendars using Microsoft Outlook, their web browser, or their native iOS and Android email applications. You can integrate Amazon WorkMail with your existing corporate directory and control both the keys that encrypt your data and the location in which your data is stored.
HLC Verse (former IBM Verse) helps you prioritize information, people and tasks, anticipating what you need, when you need it. Verse also integrates collaboration capabilities like instant messaging, file sharing and connections to social networks, from your desktop or virtually any mobile device.
Lavabit is the encrypted email leader. Get the best, by those who invented it.
Latest news about Email services
2020. Zoho Mail integrates with Todoist, Wrike, Monday.com, and Insightly CRM
Zoho Mail gets new, making it easier than ever to seamlessly connect with your colleagues and customers directly from your inbox. It now supports Wrike, Todoist, and monday.com app extensions to provide easy accessibility to your tasks and projects from your mailbox. You can set up these extensions from Zoho Mail or you can also find them on Zoho Marketplace. Zoho Mail’s extension widget (eWidget) currently supports 25+ applications you can access directly from your Zoho Mail account, in addition to the various apps supported through iPaaS platforms like Zoho Flow, Zapier, Automate.io, Integromat, Blendr.io, and Workato.
2020. Zoho TeamInbox - new collaboration tool for shared inbox
Zoho has unveiled Zoho TeamInbox, a shared inbox tool for managing group emails and enhancing team collaboration and transparency. It makes group emails accessible to the entire team in one collaborative space. Direct your emails from group email addresses like treasurer@, marketing@ to a shared inbox in Zoho TeamInbox, and give access to your team. Teams can now receive, read, and reply to emails from this shared inbox, so you will always stay in the same page. Emails can be assigned to any member, commented on, replied to, and then be closed once the task is completed—all from a single platform.
2020. Gmail for G Suite gets deep integrations with Chat, Meet, Rooms and Docs
Google is launching a major update to its G Suite productivity tools today that will see a deep integration of Gmail, Chat, Meet and Rooms on the web and on mobile, as well as other tools like Calendar, Docs, Sheets and Slides. Google is branding this initiative as a “better home for work” and in practice, it means that you’ll not just see deeper integrations between products, like a fill calendaring and file management experience in Gmail, but also the ability to have a video chat open on one side of the window while collaboratively editing a document in real time on the other. For now, these updates are specific to G Suite, though similar to Google’s work around bringing Meet to consumers, the company plans to bring this workspace experience to consumers as well, but what exactly that will look like still remains to be seen.
2020. Basecamp launches Hey, a hosted email service for neat freaks
Project management software maker Basecamp has launched a feature-packed hosted email service, called Hey — which they tout as taking aim at the traditional chaos and clutter of the email inbox. Hey includes a built in screener that asks users to confirm whether or not they want to receive email from a new address. Inbound emails a Hey user has consented to are then triaged into different trays — with a central “imbox” (“im” standing for important) containing only the comms the user specifies as important to them; while newsletters are intended to live a News Feed style tray, called The Feed, (where they’re automatically displayed partially opened for easy casual reading); and email receipts are stacked in a for-reference ‘Paper Trail’ inbox view.
2020. Spike raises $8 million to make your email look like a chat app
Asynchronous chat apps like Slack have done their best to kill email, but maybe the key to chat replacing email is just making email look like chat? That’s the idea of Spike, a productivity startup that has built an email app that organizes emails into chat bubbles with an interface that encourages users to keep it short and simple. Spike’s software began with a focus solely on re-skinning the email experience, but today they’re also launching support for collaborative notes and tasks into their interface as they look to provide a cohesive solution for productivity. The company is fitting an awful lot of functionality into one window, but they hope that streamlining these apps together can leave users spending less time tabbing through separate windows and more time getting stuff done.
2020. Microsoft Outlook is getting text predictions, 2 years after Gmail
Microsoft's Outlook is getting a new feature that will suggest words and phrases while the message is being composed, allowing users to easily autocomplete emails. The feature will work on both Outlook.com and Outlook on the web. As you compose an email, Outlook will sometimes suggest some text which you can accept by pressing the Tab key or the right arrow key. To ignore the suggestion, just keep typing. Users will also be able to turn off the text predictions by going to Settings – View all Outlook settings – Mail – Compose and reply, and clearing the "Suggest words or phrases as I type" check box under Text predictions.
2020. New email service, OnMail, will let recipients control who can send them mail
Edison Software (the developer of email app Edison Mail) is launching own email service OnMail, that lets you control who enters your inbox. This is handled through a new blocking feature called Permission Control. The service is also introducing a number of other enhancements, like automatic read receipt and tracker blocking, large attachment support, fast delivery, and more. Edison Mail is designed to work with your existing email, like your Gmail, Yahoo, Microsoft, or iCloud email, for example, among others. OnMail, however, is a new email service where users will be assigned their own email account at @onmail.com when the product debuts later this summer.
2019. You can now attach emails to other emails in Gmail
The new Gmail feature lets you attach an email or an entire thread to another email. In some situations, this could be more practical than forwarding several separate emails. To do it, you can start a new email and then just drag the subject line from a list of emails and the software will recognize it as a possible attachment. The attached emails will be converted into ".eml" files, and there's no limit on how many emails you can attach.
2019. Zoho Mail adds Offline mode
Zoho Mail users can now read and respond to your emails even when your Internet connection fails you. With the new Offline mode, all your recent email conversations are available offline. Zoho Mail syncs the preferred emails when online so you can read them internet-free at any time. It save your replies in your Outbox to automatically send as soon as you go back online. You can draft replies and create email templates in Offline mode, which is then synced instantly once your internet connection is back. If you're already hooked into our Desktop Lite client, you can reap the benefits of our Offline mode right from your desktop. Enable Offline mode in the client and you're good to go.
2019. Gmail now allows to schedule emails
Google has added to GMail the ability to schedule drafted emails to be sent at specified times in the future. That's the kind of thing you could be forgiven for thinking Gmail already had, but it will likely be a welcome addition nevertheless. Also Google announced some extensions to the popular email ciient's Smart Compose feature that completes sentences for you on occasion. Google is enhancing it so it can supposedly emulate your writerly voice, meaning it can better adapt to informal ways of greeting email recipients now. It will even suggest subject lines now, according to Google. In addition to that, Smart Compose will now work in Spanish, French, Italian, and Portuguese alongside English and support Gmail for Android.
2019. Email client Spark lands on Android
Spark, an email client developed by Readdle, has managed to attract one million users on iOS and macOS over the years, is now available on Android. Spark focuses on power-user features, customization and collaboration. The app is available for free and you can optionally pay to unlock more collaborative features. Some features aren’t yet available on Android. The company is working on quick replies, email templates, email delegation for teams, the calendar view and third-party app integrations. It starts with smart notifications. You can let Spark ignore non-relevant emails and notify you on important threads. Similarly, the Smart Inbox view puts newsletters and less important emails in separate categories so you can focus on what’s important. The timing of the release is perfect, as Google Inbox is shutting down this week. If you’re into smart email clients that automatically sort your inbox based on multiple criteria, Spark could fit the bill.
2019. Gmail makes emails more dynamic with AMP for Email
Google launched AMP for Email, its effort to turn emails from static documents into dynamic, web page-like experiences. AMP for Email is coming to Gmail, but other major email providers like Yahoo Mail, Outlook and Mail.ru will also support AMP emails. The promise of AMP for Email is that it’ll turn basic messages into a surface for actually getting things done. With AMP for Email messages become interactive. That means you’ll be able to RSVP to an event right from the message, fill out a questionnaire, browse through a store’s inventory or respond to a comment — all without leaving your web-based email client. Some of the companies that already support this new format are Booking.com, Despegar, Doodle, Ecwid, Freshworks, Nexxt, OYO Rooms, Pinterest and redBus. The format supports many popular AMP markup features, including carousels, forms and lists. It’s also worth noting that these messages still include standard HTML markup as a fallback for email clients that support AMP.***
2019. Mobile Gmail gets Material Design UI
Gmail on mobile (for iOS and Android) is getting a new look that is in line with the company’s recent Material Design updates to Gmail, Drive, Calendar and Docs and Site. Indeed, the new UI will look familiar to anybody who has ever used the Gmail web app, including that version’s ability to select three different density styles. You’ll also see some new fonts and other visual tweaks. In terms of functionality, the mobile app is also getting a few new features that put it on par with the web version. Like on the desktop, you can now choose between the default view, as well as a comfortable and compact style. Google also notes that the new design makes it a bit easier to switch between accounts. Another nice addition to the mobile app is that the large red phishing and scam warning box from the web version now also appears in the mobile app.
2018. Gmail’s iOS app gets a unified inbox
Many people today have more than one email account, often using one for work, another for personal. While Gmail users on Android have had the option to see multiple inboxes in a single view, iOS users – until now – have had to switch accounts by tapping between them in the app’s navigation. With today’s iOS update, there’s instead the option to use the new “All Inboxes” view from the left-hand side drawer. The option works with both G Suite and non-G Suite accounts, including third-party IMAP accounts, the company notes. Though a unified inbox is a seemingly minor feature, it’s the sort of thing that has driven many Gmail iOS users to third-party apps, since Gmail itself was lacking.
2018. Microsoft released Exchange 2019, but no way to deploy it
Microsoft has released a new version of its e-mail and collaboration server Exchange 2019. And companies can already download the update, but there is one problem - there is no way to install it. Because it works only on the server operating system Windows Server 2019 which hasn't been released yet. As for the innovations in Exchange 2019, they mainly improve system performance. The new version can use up to 48 processor cores and 256GB of RAM and is optimized for SSD-drives. In general, it is obvious (and the company does not hide this) that Microsoft is developing Exchange with a focus only on large and very large companies. And they want to transfer all small and medium businesses to the cloud-based Microsoft Office 365, which provides the email server as a service.
2018. Google discontinues Inbox by GMail
Google officially announced that Inbox by Gmail, the company’s experimental email client for Gmail, will shut down at the end of March 2019. Google says it’s making this change to put its focus “solely on Gmail.” While that makes sense, it’s a shame to see Inbox sail into the setting sun, given that it pioneered many of the features that have now become part of the new Gmail. While the new Gmail now has most of Inbox’s features, one that is sorely missing is trip bundles. This useful feature, which automatically groups all of your flight, hotel, event and car reservations into a single bundle, is one of Inbox’s best features. Google plans to bring this to Gmail early next year — hopefully well before Inbox shuts down.
2018. Yahoo Mail launches version for mobile web
Yahoo announced two new versions of Yahoo Mail, optimised for mobile web and an app for Android Go, a version of Android specifically tailored for cheaper handsets. In other words, one very clear aim of enhancing the mobile web and Android One experience is to try to grow use of Yahoo Mail among new categories of users, specifically among people who are using lower-end devices, either in emerging markets or as more casual mobile users in more mature markets. The company says that it now has 227.8 million monthly active email users. It’s a small number also relatively speaking: as a comparison, Google’s Gmail reported 1.4 billion users this past April.
2018. Zoho Mail gets major UI update
Just a week after major GMail interface update, Zoho released new Zoho Mail 2018 with cool new design. The developers decided to help the icons in the App bar, and the Quick Actions buttons, stand out more by redesigning them and making them more colorful. For those who like the Compact view because it lets you view more emails at once, we’ve taken it a step further with the Super Compact view. The new Advanced Search helps you track down elusive content hiding in your inbox, even with the tiniest detail you can remember. With the tabs and search bar replacing the top bar, the other icons on it are shifted to the right side of your mailbox for better visibility.
2018. Zoho Mail gets desktop client
Zoho unveiled Desktop Lite client for Zoho Mail. Its interface is not remodeled exclusively for the desktop but an exact replica of the webmail version for familiarity. However, with the technical advantage of an installed application being locally hosted, this desktop lite client is a bit faster than webmail, which means less loading time while using it. Dedicated badge notifications and desktop notifications will keep you constantly updated on your emails.
2018. Yahoo Mail launches new wave of updates
2018. Google launches a lightweight Gmail Go app for Android
Gmail Go is the new app in the Android Go line. It takes up less storage space on users’ smartphones and makes better use of mobile data compared with the regular version of Gmail. The app also offers standard Gmail features like multiple account support, conversation view, attachments, and push notifications for new messages. It also prioritizes messages from friends and family first, while categorizing promotional and social emails in separate tabs, as Gmail does.
2018. Zoho Mail gets Sticky notes, Email snippets
Email snippets in Zoho Mail now highlight your e-commerce based emails, if the emails have the correct schema format. So when you receive an email with the schema embedded, the email displayed to you will have dedicated icons placed in the mail listing and important details from the email highlighted in short. The developers also added sticky notes, to let you pin notes right to your mailbox, user profile enhancements for admin. The significant addition in Zoho Mail for Zoho CRM users: they can now choose default calendar to save your event invites.
2017. Outlook.com gets LinkedIn integration
LinkedIn integration within Outlook.com is now going live, allowing email users to view insights, profile pictures, work history and more from within their inbox. This would not be the first time that LinkedIn data found its way into email. Before being bought by Microsoft, LinkedIn itself acquired a smaller company called Rapportive which made a then popular Gmail add-in that integrated social profile data into Gmail’s web app. It later revamped the app to focus more heavily on the LinkedIn integration, and less on connections to other services like Facebook and Twitter. With the new Outlook integration, customers can click on an email contact’s name right in their inbox then view a rich contact card that includes a link to their LinkedIn profile.
2017. Gmail adds support for third-party add-ons
Google allowed third-party add-ons for Gmail today. These native extensions will allow you to bring the power of services like Asana, DocuSign, Trello, Wrike and others directly to your inbox — no matter whether you are an enterprise or individual user. The focus here is on productivity services that, for the most part, already include some connection to email. The add-ons live in the right sidepane of Gmail (though sadly they are not available in Inbox by Gmail, Google’s other email client). What’s nice is that these add-ons also work in the mobile Gmail app on Android. As for iOS support, a Google is working with Apple to bring Gmail Add-ons to iOS users.
2017. Gmail starts converting addresses and contact info into links
Gmail is starting to automatically detect and convert addresses, phone numbers and contacts into links. The feature, which begins rolling out today for Gmail and Inbox on Android, iOS and the web, should be familiar to most users because almost every other major email client has it already. Address links will open Google Maps, clicking on an email address launches a new compose window in your email client and phone numbers dial a new call in Hangouts or your default phone app. The feature will be visible to all users within three days.
2017. Microsoft launched faster and smarter Outlook.com
Microsoft launched a new Outlook.com with better and faster search interface, along with other frills. One of those frills is a conversation-style inbox. The new layout makes it easier to keep track of a longer string of messages and everything that was sent previously. This is a much-needed change for Outlook, which has garnered a reputation for being a stodgy, older email service compared to alternatives. Another addition is Quick Suggestions. This brings up nearby locations of restaurants or bars you type out in your email. So, if you're sending a message to a friend to get drinks after work, the nearest location of that chain will pop up in the email. And Microsoft also wants you to feel like you've got a personalized email account. Users can now mark contacts and folders as favorites to make them easier to find in a search.
2017. Mobile Outlook gets much smarter search
Microsoft unveiled a redesigned version of its popular Outlook mobile app for iOS and Android, which most notably includes a more intelligent search feature, powered by Microsoft Graph, along with other changes to navigation and conversations. Microsoft Graph is being used to turn Outlook’s search feature into a tool that can surface more than just emails – it will be augmented to include things like contacts, attachments, flight and travel itineraries, package deliveries and more. Search is also becoming a more central part of the experience in the new version of Outlook. When you tap into search it won’t be a blank screen, but will include proactive suggestions of your top contacts and recent files, as well as showcase things happening ‘today,’ like your travel plans – all before you even kick off your search. Plus, when you start typing, the auto-complete suggestions will display names from your most frequently contacted recipients first.
2017. Zoho Mail integrates with Zoho Docs to send big files
Attaching files is really handy, but can be frustrating when you want to send them over in an email quickly. That’s why Zoho Docs and Zoho Mail are coming together to bring you a clean interface for easily attaching large files. When you save your files in Zoho Docs, you’ll be able to add videos, images, audio, or any other file type to messages sent from Zoho Mail and attach files that are up to 2400% larger than the previous limit. All you have to do is convert them to a link—an option available right inside the mail interface.
2017. Gmail gets Smart Reply feature
Google updated Gmail app with an AI-driven "Smart Reply" feature that predicts responses you may want to send. The feature uses machine learning to analyze your emails and suggest quick, bite-sized responses you may want to send. Smart Reply suggests three responses based on the email you received. Once you’ve selected one, you can send it immediately or edit your response starting with the Smart Reply text. Either way, you’re saving time. Gmail Smart Replies are available now in both the iOS and Android app in English.
2017. Gmail adds add-on support
Google is adding support for third-party add-ons that can integrate directly into Gmail. There are plenty of services that add functionality to Gmail already, of course, but they typically do that through a browser extension. Users will be able to install these add-ons from the G Suite Marketplace. That’s the same marketplace that already hosts add-ons for Google’s other productivity tools like Docs and Sheets. Users who install one of these new add-ons will be able to use them on the web and in Google’s mobile Gmail apps It’ll take a bit before this goes live, though. Google says this new feature is coming “later this year.”