Top 15 Cloud Storages for business
Last updated: October 21, 2020
Cloud File Storages allow to organize file repositories to securely share files with co-workers or external users, manage access rights to files and folders, control file versioning.
Dropbox is a Web-based file hosting service that uses cloud computing to enable users to store and share files and folders with others across the Internet using file synchronization. There are both free and paid services, each with varying options. In comparison to similar services, Dropbox offers a relatively large number of user clients across a variety of desktop and mobile operating systems.
Tools for online file/docs storage and collaboration. Contains Web versions of Microsoft office editors (Word, Excel, PowerPoint, OneNote). Excel web version allows simultaneous document editing in real time.
Online file storage and syncing service working as a file system for other Google's services. Allows to sync files between all your computers and mobile devices or collaborate on files with your team and partners. Version control, OCR, powerful online viewer. Provides 5 GB free disk space.
Box offers free cloud storage and file sharing services that enables you to securely share and access files online. Companies rely on Box because it's secure, works on any device and scales to meet the needs of small businesses and Fortune 500 companies.
iCloud is cloud service done right. It stores your music, photos, apps, calendars, documents, and more. And wirelessly pushes them to all your devices.
ShareFile allows businesses to securely send large files to anyone, anywhere. Send big files up to 100 GB from your PC, Mac, or mobile device. Citrix ShareFile allows you to create a custom-branded, password-protected space where you can exchange business files with clients easily and securely. Whether you need to send large files by email, conduct a secure file transfer or set up a collaboration space for project-related files, ShareFile has the solution for you.
Egnyte Cloud File Server addresses the critical infrastructure needs of businesses - file storage, backup, sharing and collaboration - in one secure, centrally-managed and easy-to-use solution. In combination with its Local Cloud technology, Egnyte enables fast local edit capabilities and offline access to your files.
Syncplicity delivers powerful, easy to use file management in the cloud. Syncplicity automatically syncs your files across all your computers, backs up your data, and makes sharing files and collaborating easier than ever before.
Zoho WorkDrive is a central document repository for all types of documents. Store and share files securely and access them anywhere anytime. Zoho WorkDrive provides a Online Workspace for documents. It makes file sharing easy and Collaborate with your friends, team members, colleagues, etc on multiple documents. Manage your document review process by creating and maintaining multiple versions of a document.
Amazon WorkDocs is a fully managed, secure enterprise storage and sharing service with strong administrative controls and feedback capabilities that improve user productivity. Users can comment on files, send them to others for feedback, and upload new versions without having to resort to emailing multiple versions of their files as attachments. Users can take advantage of these capabilities wherever they are, using the device of their choice, including PCs, Macs, and tablets.
on Live Enterprise
SugarSync makes it easy to backup, share and access your files, anytime, anywhere. With SugarSync you get online cloud storage for all your files — documents, music, photos, and video. When you make a change or add files on any of your PC or Mac computers, SugarSync automatically syncs your files to the cloud, where you can access them from any Internet-connected device — including your smartphone or iPad.
Huddle, secure cloud collaboration and content management for the enterprise. Secure file storage, project management & collaboration software. Connect with the people you need to get the job done. Unlike other tools, Huddle lets you work with anyone, whether they're inside your company or outside the firewall. Invite them into Huddle to work together on projects, share files or catch up in real-time.
OpenDrive is a remote drive for your computer, that allows you to store, share or back up files from your computer on the Internet. You can store anything and share it with anyone, right from your desktop.
Designed for independent and mobile teams of 2 to 20 users, only NomaDesk enables business professionals to intuitively manage, edit, share and synchronize all of their team-documents effortlessly and securely, across company boundaries and the internet even when offline
Professional Cloud Storage from JustCloud is Simple, Fast and Secure. Just Cloud will automatically backup the documents, photos, music and videos stored on your computer, to the cloud so you are never without files again.
Latest news about Cloud Storages for business
2020. Egnyte introduces new features to help deal with security/governance during pandemic
Egnyte is looking to meet with new features aimed at helping companies cope with file management during the pandemic. The company is introducing a new feature called Smart Cache to make sure that content (wherever it lives) that an individual user accesses most will be ready whenever they need it. Also Egnyte is introducing an email governance tool that keeps an eye on this content, scanning it for known malware and ransomware and blocking files from being put into distribution when it identifies something that could be harmful.
2020. Dropbox introduces slew of new features for business
Dropbox introduced a couple of updates for business users. To help people manage the multitude of passwords across our lives it's moving into territory of password managers like LastPass or 1Password. Dropbox is also getting into the online vault business. The idea with these tools is to give you a secure place to store your important documents in a digital context, rather than using a safe deposit box as in the past. You can share a pin with trusted loved ones to give access to these documents like a will or insurance policy in the event of an emergency. The company is also getting into the backup business, giving Dropbox Plus users the ability to regularly backup the entire contents of your PC or Mac and retrieve it fully should you lose your computer or experience a full-out machine failure.
2020. Wasabi raised $30M for its cloud storage service
Wasabi, the startup that has figured out a way to drive down the cost of cloud storage, has announced a $30 million. The challenge for a company like Wasabi, which is looking to capture a large chunk of the growing cloud storage market, is the infrastructure piece. It needs to keep building more to meet increasing demand, while keeping costs down, which remains its primary value proposition with customers. The money will be used mostly to continue to expand its growing infrastructure requirements. The more they store, the more data centers they need, and that takes money. It will also help the company expand into new markets where countries have data sovereignty laws that require data to be stored in-country.
2020. Box adds new collaboration capabilities
Box is adding some new collaboration functionality in face of pandemic. For starters, they are offering a cleaner interface to make it easier for users to interact with and share files. They are also helping users organize those files with a new feature called Collections, which lets them group their files and folders in ways that make sense to them. This is organized on an individual basis. Next, they are adding an annotations capability that makes it easy to add comments either as a single editor or in a group discussion about a file. Think Google Docs collaboration tools, but for any document, allowing an individual or group to comment on a file remotely in real time, something many folks need to do right now. Finally, external partners and customers can share files in Box from a special landing page.
2020. Box adds automated malware detection to Box Shield security product
Box announced it was adding automated malware detection tools to Box Shield, the security product it announced last year. The company is taking a three-pronged approach with this solution. For starters, it will let users view a file without actually having to download it first, while indicating if there is a risk associated with it. Next, it will actually prevent users from downloading a file with malware attached. Lastly, it will alert the security team when a file with malware has been uploaded to Box.
2019. Zoho rebrands its cloud storage Zoho Docs as WorkDrive
Zoho's Docs passes on the baton to Zoho WorkDrive. WorkDrive has been designed from the bottom up to serve the needs of the team as a cohesive work unit. Team-wide collaboration, sharing, and distribution of content - from draft to final copy - is built into the product explicitly. A range of collaboration tools, such as drafting, notifications, commenting, and activity tracking, enable joint work. More than just a file storage platform, WorkDrive comes with a full-featured cloud Office Suite that includes a spreadsheet app (Zoho Sheet), a document editor (Zoho Writer), and presentation software (Zoho Show). WorkDrive offers a desktop app that lets you sync files to multiple computers, edit them offline, and perform complete or partial syncs back to the cloud. This, along with native mobile iOS and Android apps, enables work and engagement from any device or location.
2019. Dropbox unveiled feature to send big files
Dropbox unveiled a new feature called Dropbox Transfer that allows to send large files. The maximum file size is 100 Gigabytes; files may come from the local system or may be picked directly from a user's Dropbox to speed up the sharing even further. Dropbox does not reveal if the file size will count against a user's quota on the size. Recipients download copies of the files so that originals remain untouched. Dropbox account is required to create a new file share. Dropbox notes that users who download the files don't need an account though. The new service is currently available to select customers only but will become available to all Dropbox users in the near future.
2019. Dropbox adds cold storage layer
Many people move files to Dropbox for backup purposes and then rarely access them again. So Dropbox engineers realized it made little sense to have everything stored in the same way when many files weren’t being accessed much after the first day of putting them on the service. The company decided to create two levels of storage, warm storage (previously Magic Pocket) and a new level of longer-term storage called Cold Storage, which lets Dropbox store these files less expensively, yet still deliver them in a timely manner should a customer need to see one. Dropbox customers obviously don’t care about the engineering challenges the company faces with such an approach. They only know that when they click a file, they expect it to open without a significant amount of latency, regardless of how old it is. But Dropbox saw an opportunity to store these files in a separate layer.
2019. Google Drive added workflow integrations with DocuSign, K2 and Nintex
Google announced a few new workflow integrations for its Drive file storage service that’ll bring to the service support for some features from DocuSign and process automation platforms K2 and Nintex. For DocuSign, the new integration lets you prepare, sign and store your documents right in Google Drive, as well as trigger actions like billing, account activation and payments after an agreement has been signed. The K2 integration is a bit different and focuses on that company’s machine learning tools. It’ll allow users to train models on a workflow (using Google machine learning tools) and then, for example, determine whether a loan should be automatically approved or denied, with all of the information about those requests and the approval process stored in a Google Sheet. The integration also supports more pedestrian use cases, though, including the ability to make lots of documents in Drive more easily discoverable.
2018. Dropbox expands Paper into planning tool with timelines
Dropbox updated Paper, its document-driven collaboration tool. It added a timeline feature, pushing beyond collaboration into a light-weight project planning tool. As you would expect with such a tool, it enables you to build a timeline with milestones, but being built into Paper, you can assign team members to each milestone and add notes with additional information including links to related documents. You can also embed a To-do lists for the person assigned to a task right in the timeline to help them complete the given task, giving a single point of access for all the people assigned to a project.
2018. Dropbox adds automatic OCR for all PDFs
Dropbox users have a useful new feature - optical character recognition that automatically transcribes all their images and PDFs. Dropbox’s text recognition engine is rolling out to Dropbox Pro, Business Advanced and Enterprise accounts over the next few months, but admins might want to check to see if they can get early access. When it comes into effect, every image and PDF you have will be scanned for text, which will be added to metadata allowing you to search for it that way. Of course, all this data will be kept as secure as the document itself. Handy, though of course much depends on how accurate the transcription is.
2018. Dropbox improves its collaboration layer - Paper
Dropbox adds some enhancements to its collaboration Paper to keep people working in it without having to switch programs. Now you can paste a number of elements into Paper and get live previews. For starters, they are letting you link to a Dropbox folder in Paper, where you can view the files inside the folder, even navigating any sub-folders. When the documents in the folder change, Paper updates the preview automatically because the folder is actually a live link to the Dropbox folder. This one seems like a table stakes feature for a company like Dropbox. In addition, Dropbox now supports Airtables, a kind of souped up spreadsheet. With the new enhancement, you just grab an Airtable embed code and drop it into Paper. From there, you can see a preview in whatever Airtable view you’ve saved the table. Finally, Paper now supports LucidCharts. As with Airtables and folders, you simply paste the link and you can see a live preview inside Paper. If the original chart changes, updates are reflected automatically in the Paper preview.
2018. Microsoft added AI transcription to OneDrive and SharePoint
Microsoft is adding video and audio transcription capabilities to OneDrive for Business and SharePoint, making a range of digital content more easily accessible to users. The new feature will automatically create a full transcript of dialogue when viewing a video or listening to an audio file, using AI technology available in Microsoft Stream (formerly Office 365 Video). The text data will be stored in the Microsoft Cloud, which Microsoft claims can be cheaper and more secure than relying on third-party transcription tools. The new service will be made available to Office 365 subscribers later this year.
2018. Dropbox released new add-on for Gmail
Dropbox announced a new add-on to manage Gmail attachments in Dropbox. It displays the attachments in a side panel after which you can save them if you so choose directly into your Dropbox, and the experience is the same in the mobile app or on the web. Being able to access Dropbox without leaving Gmail or other G Suite tool could potentially save users time and effort spent copying and pasting and switching programs. It's a somewhat surprising partnership, as Google and Dropbox compete on the cloud storage front: Google Drive storage has many of the same features as Dropbox.
2018. Egnyte releases one-step GDPR compliance solution
Egnyte announced a new feature to help customers comply with GDPR privacy regulations that went into effect in Europe last week. Users can just turn on “Identify sensitive content” feature and select which sets of rules you want to check for compliance including GDPR. Once they do this, the system goes and scans all of your repositories to find content deemed sensitive under GDPR rules. The service will return a list of files and marks them with a risk factor from 1-9 with one being the lowest level of risk and 9 being the highest. You can configure the program to expose whichever files you wish based on your own level of compliance tolerance.
2018. How to use Twitter for your business?
Twitter has launched a new website Twitter for Business and the new advertising service for small businesses Self-Service Ads. The advertising service allows to advertise your account and attract new subscribers (via Featured accounts), advertise your posts (so they will be seen by more subscribers) and promote your #hashtags (in the Trends). So, this is very interesting, but the bad news is that the Twitter advertising service is currently available only in US. But the Twitter for Business website can be useful for all those who want to use Twitter to promote business for free. What do they advise? 1. Use Twitter to monitor competitors and market trends. If you have a large company - it is better to use one of the specialized tools like Radian6. 2. Your customers are already on Twitter. And they are likely to discuss your company and products. Listen to them, join the discussion, provide support. 3. If you decide to launch a corporate blog to attract new customers and retain existing ones - why not start with Twitter? After all, to support the blog - you need not only news to tell about, but also long texts. And sooner or later you'll have no inspiration, desire or time to compose the text - and the blog will freeze. While on Twitter there is no need to compose texts - just post short messages up to 140 characters, which can contain pictures and short videos. What to post about in Twitter, when there is no news? - announce promotions, publish promotional code - give discounts for retweet, or better promise discount to everyone if the post reaches 50 retweets - heat the public interest for the future of news, i.e. leak small details about the new product - announce future events - provide links to useful articles / news related to your business - inform if any site or magazine mentioned your company - conduct real-time Q&A sessions - ask questions and listen to the feedback - post pictures and short videos about the daily work of your office (for example, "This is Bob. He's the programmer") And another useful tip - Connect your business to the context. When something occurs in the world (for example, conference, holiday or meteorite), the popular #hashtags emerge in Twitter. If you can quickly figure out how to tie your business to this event - go on, and send the message containing this #hashtag - and maybe you will get a lot of new subscribers / customers.
2018. Box acquired workflow automation startup Progressly
Box purchased Progressly, a startup that focuses on workflow. In 2016 Box launched own workflow tool called Box Relay along with a partnership with IBM to sell it inside large enterprises. It's useful for well defined processes inside a company like contract management or employee on-boarding, but Box wanted to expand on that initial vision to build additional types of workflows. The Progressly team will help them do that. It should allow Box to build workflows that not only run within Box, but ones that can integrate and intersect with external workflow engines like Pega and Nintex to build more complex automation in conjunction with the Box set of tools and services. This could involve both internal employees and external organizations and moving content through a much more sophisticated workflow than Box Relay provides.
2018. Dropbox improved online file collaboration
Dropbox announced several enhancements designed to improve its mobile collabroration. In a typical team scenario, a Dropbox user shared a file with a team member for review or approval. If they wanted to check the progress of this process, the only way to do it up until now was to send an email or text message explicitly asking if the person looked at it yet — not a terribly efficient workflow. Dropbox recognized this and has built in a fix in the latest mobile release. Now users can can simply see who has looked at or taken action on a file directly from the mobile application without having to leave the application. In addition, those being asked to review files can see those notifications right at the top of the Home screen in the mobile app, making the whole feedback cycle much more organized.
2018. Dropbox implemented deeper integration with Salesforce
Two weeks ago Dropbox announced its IPO, then it announced a big partnership with Google and now it is integrating more deeply with Salesforce. It involves having Dropbox folders embedded in Salesforce Commerce Cloud and Marketing Cloud giving them a kind of light-weight digital asset management solution. For example, a company’s creative agency could create photos and other assets for a marketing campaign and store them in Salesforce’s marketing cloud. The folder is fully integrated so that if the agency changes one of the assets, which isn’t unusual, and updates their Dropbox folder, the integrated folder in Salesforce updates automatically.
2018. Dropbox adds native G Suite integration
Dropbox announced plans to partner with Google and to bring native G Suite integration to Dropbox storage. The fact is that more than 50 percent of Dropbox users have a G Suite account — which includes GMail along with Google Drive, Docs, Sheets and Slides. To this point, there hasn’t been a way to store these files in Dropbox. That has required a Google Drive account, but customer requirements can sometimes make for strange bedfellows and Dropbox and Google have been working together to bring this integration to fruition because it’s something both companies’ customers have been asking for. The integration will be completed by the end of the year. When it’s done users should be able store, open and start G Suite documents in Dropbox.