Task Management software for business

Updated: July 12, 2019

2019. Microsoft brings its To-Do app to Mac



Microsoft is bringing its To-Do app to the Mac. It will support most of the core features right away, including the ability to create and manage tasks, work offline, share lists, utilize tags and more. It also will integrate with Microsoft Outlook to pull in your “Flagged” email list and will support integration with Planner soon, allowing you to see any items assigned to you. The Mac version also takes advantage of its new platform to offer a handful of keyboard shortcuts, like ⌘2 to minimize the app so it only displays the list view, and ⌘1 to return to viewing all your lists. You can click on a task’s text to edit it directly from the list view, as well.


2018. Slack adds Actions feature for deep integrations



Slack has introduced a new feature called "actions," which takes Slack's existing third-party app integrations to the next level. It lets developers hook their apps even deeper into the chat service so you can do more without ever leaving the app. Instead of the automated experiences developers can create now, actions lets you start using outside services directly from Slack messages. If your company uses the task management software Asana, for example, you can create and assign a new task right from your chats. Or, if you use Zendesk, you can create support tickets directly form a message.


2018. Google released Google Tasks mobile app



Google introduced a new app that ties into its suite of productivity applications: Google Tasks. The app offers you a dedicated place to create, view and edit your task list and to-dos, including those created from within the new Gmail or from Google Calendar.  The app itself is a fairly standard take on to-do lists. You can create and manage your task list in the app, and break down tasks into subtasks. The drag-and-drop interface lets you prioritize your tasks, and you can set a “due date” for reminders on those you don’t want to forget. What makes the app worthwhile is that you’re able to trace a task back to its source email in Gmail, and view them on your Google Calendar.


2016. Todoist uses machine learning to predict your task due dates



Popular task management service Todoist wants to help you reschedule your task and even out the work load using machine learning. There’s a new “Reschedule” button next to the overdue section. The service intelligently suggests new due dates for all these overdue tasks based on many different data points. It also works with unscheduled tasks. Todoist learns from you. For regular tasks, such as errands, Todoist remembers when you usually complete these tasks and assign them to the same day. You might also have a ton of upcoming tasks, so Todoist will make sure that all tasks are distributed evenly so that you can actually get stuff done. Todoist also knows when you stop working when you stop completing tasks. So the service won’t suggest to reschedule due tasks to today if it’s already late.


2016. Asana adds Custom fields



Task management app Asana  is introducing a new product called custom fields, that will let you tailor Asana’s information management to cover a variety of structured data points. As Asana describes it, a company that, for example, might have been conducting a recruiting drive can now use Asana to create a form to track more details about actual candidates; a marketing team can now drill down into a larger plan to track specific campaigns; engineering teams can use it to record and monitor bug tracking; and design teams can use it to provide more detailed looks and updates about larger projects. The company also will be integrating custom fields into its API.  It means that you could, theoretically, come up with new applications of it that expose Asana even as a customer-facing tool to instantly gather and start structuring information.


2015. Task management startup Asana is launching a major revamp



Collaboration service Asana announced redesign, and several new features that, presumably, it expects to bolster its current in-market performance. The new version includes new features designed to bring communication inside of its own platform (hello, Slack), and a tool built to assist users in keeping tabs on information inside of their current work environments. There’s a new Asana Conversations feature to keep in touch with employees, too. You can create tasks inside of the new Conversations section. Another new feature will provide spreadsheet-like functionality, with easy filtering and dashboards. And from there Asana can notify those who are involved with a task. Currently in beta, this feature, called Track Anything, will ship in early 2016.


2015. Todoist redesigned its web app



Popular task management service Todoist has revamped its web app to make it a bit more modern with more whitespace and a flat design. The tick boxes are now round, and there are some subtle animations when you hover over icons. It looks more like the company’s iOS and Android apps, which is not a bad thing. Todoist also added natural language processing. Previously only available on mobile, this feature lets you add tasks with due dates in a single sentence. For example, you could write “Take out the trash every Sunday,” and Todoist will create a recurring task called “Take out the trash.” While natural language processing is particularly useful on mobile, bringing feature parity avoids confusion when you try to do something on the web and it’s only available on mobile. It is worth noting that this feature works in 14 different languages.


2014. Wunderlist gets Calendar Feed, Dropbox integration



Task management service Wunderlist added several new features during recent weeks. Thanks to its latest integrations, you can now get the big picture of all your to-dos with a due date, in your calendar of choice. The  Wunderlist Calendar Feed Calendar Feed works with Google Calendar, Outlook Calendar and iCal. Another new useful feature - is Dropbox integration. Your Dropbox files can now sit right alongside your to-dos in Wunderlist, so any file you work on can now be kept in one place.


2013. Task management app Producteev is now completely free


You probably remember that at the end of last year Jive acquired the online collaboration service Producteev. And since then Producteev has been quiet and the users didn't have the certainty about its future. But today we have the good news. Producteev will continue working, and even better, it becomes absolutely free (until now it was free only for up to 2 users in the workspace). What is the reason of such altruism? Ilan Adebassera, the founder of Producteev, who continues to manage the service at Jive, says that "tasks are the most basic, fundamental part of getting work done and it should be free (at least for the vendors that want to find the way into the enterprise)". And it's true. Look, Jive now is competing with Salesforce. And Salesforce has a similar service Do.com, and in it task and project management - are free features.


2013. Papirus.net - GMail-style task management



If you like GMail - you definitely need to look at the new online task management service Papirus.net. We always wanted Google to add something similar to Google Apps. It's realy easy and suitable tool, which can be effectively used to organize collaboration process in your company. First of all, Papirus.net works not only in browser, but also on all popular mobile devices: iPhone / iPad, Android, Windows Phone. This is critical, because you not always near computer when working on tasks. Secondly, Papirus is really collaborative - it allows to assign tasks to each other, monitor their status and discuss tasks in comments, and even create business processes (e.g. document approval). Moreover, you can collaborate not only with your co-workers, but also invite external users. You can attach files to task, set reminder, priority, owner and project (projects work like tags). Like messages in GMail, tasks in Papirus are sorted in categories (Inbox, Today, Planned ...). It saves your attention and prevents of falling into a depression due to seeing a list of 100500 tasks. The app provides a close integration with email. This includes sending reminders, alerts, and the ability to create tasks by sending message to address x@papirus.net In addition to tasks Papirus contains file library (with version control), contacts, announcements and forms. Add to this Active Directory integration, API, authorization via Google Apps and you'll get an effective system that can be recommended to any serious company. Papirus.net started in 2010. The developers say that it already has 14000 users including several large enterprises. The service cost $5/month per user. There is also a free version for 25 users.