Notion vs Todoist

August 23, 2023 | Author: Adam Levine
Notion vs Todoist: Contrasting two popular productivity and task management tools. Notion and Todoist are both widely used platforms that help individuals and teams organize tasks and projects, but they have distinct approaches and features. Notion is a versatile all-in-one workspace that allows users to create customizable databases, collaborate on documents, and manage tasks using boards, tables, and various view options. It offers robust project management capabilities and allows for extensive customization. Todoist, on the other hand, is a more focused task management app that provides a streamlined interface, intuitive task organization, and powerful reminders. It emphasizes simplicity and efficiency, making it ideal for individuals seeking a straightforward task management solution.

See also: Top 10 Wiki software
Notion – The all-in-one workspace for your notes, tasks, wikis, and databases. A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team
Todoist lets you manage your tasks anywhere. At home. At school. At work. Online. Offline. And on 13 platforms and devices. Collaborate on shared tasks. Access tasks everywhere.
Notion vs Todoist in our news:

2021. Notion acquires India’s in push to accelerate product expansion

Workplace productivity startup Notion has recently acquired, an Indian startup renowned for developing connectivity and integrations with more than 200 services. This acquisition serves as a strategic move for Notion to expedite its product expansion and enhance its appeal to the growing number of individuals and businesses transitioning to digital collaborative tools. With the addition of, Notion gains valuable insights into the 200 integrations the Indian startup has built. This knowledge will enable Notion to empower users and enterprises by incorporating their workflows seamlessly into the Notion platform.

2020. Online workspace startup Notion raises $50M

Online workspace startup Notion has secured $50 million in fresh funding, valuing the company at $2 billion. Established in 2016, Notion offers a comprehensive workspace solution encompassing note-taking, task management, wikis, and databases. Its unique proposition lies in consolidating various work applications into a single platform, making it ideal for efficient task and project management. Notably, amidst the global COVID-19 pandemic, Notion's remote work support played a significant role in attracting investors. The company experienced a surge in new customer sign-ups, setting new records, as remote working became the norm due to the pandemic. The exponential growth of remote work in 2020, spurred by COVID-19, has significantly bolstered the user base of remote work tool providers across different industries.

2019. Todoist introduced task sections and imroved task page

Task lists in Todoist have evolved beyond a never-ending series of checkboxes. Now, you have the ability to create sections within your projects. This enables you to seamlessly move tasks from one section to another and conveniently collapse sections that are not currently needed. Labels in Todoist have undergone an update as well, now organized into two categories: personal labels and shared labels with your co-workers. Moreover, Todoist has introduced a new task view on both desktop and mobile platforms, offering a centralized location for all task-related actions. From this view, you can modify due dates and priority levels, access comments, add labels, and perform other relevant tasks. Furthermore, this enhanced view provides a comprehensive overview of all the subtasks associated with a specific task.

2017. Todoist launched integration with Google Calendar

Task manager Todoist is introducing a comprehensive two-way integration with Google Calendar. Once you connect your Todoist account with Google Calendar, any tasks with due dates will seamlessly appear in your calendar. If you have specified a particular time for a task, it will be displayed as an event in your calendar. For recurring tasks, multiple events will be created accordingly. Moreover, you can effortlessly click on your calendar events to make edits, rearrange them, and all the changes will be synchronized back to Todoist. This integration provides you with a convenient calendar view of your tasks, directly within your calendar. It also serves as an effective means for others to contribute to your calendar through shared projects, enabling them to add items and collaborate seamlessly.

2016. Todoist applied machine learning to predict your task due dates

The popular task management tool Todoist has introduced machine learning capabilities to help users effectively reschedule tasks and balance their workload. A new "Reschedule" button now appears alongside the overdue tasks section. By leveraging various data points, the service provides intelligent suggestions for new due dates for these overdue tasks. This functionality extends to unscheduled tasks as well. Todoist learns from your habits and patterns. For recurring tasks, such as errands, Todoist remembers your typical completion times and assigns them to the appropriate day. Additionally, if you have a substantial number of upcoming tasks, Todoist ensures an even distribution, enabling you to accomplish your tasks efficiently. Moreover, Todoist recognizes when you pause your work or stop completing tasks, preventing it from suggesting rescheduling overdue tasks to the current day if it's already late.

2016. Todoist adds new collaboration features

Task management service Todoist has announced a comprehensive revamp of its collaboration features, aiming to transform the Todoist Business version into a comprehensive task management solution for enterprise users. One notable enhancement is the introduction of an activity log accessible to all team members, allowing for easy tracking of newly assigned tasks, new comments, and more. The activity log offers powerful filtering options, enabling users to sort by dates, individuals, projects, and actions. It functions as a centralized feed, providing a comprehensive overview of all activities taking place across various projects. Additionally, Todoist now enables users to attach notes to specific projects, ensuring that important information remains accessible beyond task completion. This feature proves particularly valuable, as task comments tend to disappear once a task is marked as completed. Lastly, the quick add feature has received a revised user interface, benefiting all Todoist users, not just team members.

2015. Todoist redesigned its web app

The web app of the popular task management service Todoist has undergone a redesign, incorporating a more contemporary look with increased whitespace and a flat design. The checkboxes now have a rounded shape, and subtle animations are present when hovering over icons. This new design aligns it closer to Todoist's iOS and Android apps, which is a positive development. Additionally, Todoist has introduced natural language processing to the web app. Previously limited to mobile devices, this feature enables users to add tasks with due dates using a single sentence. For instance, by writing "Take out the trash every Sunday," Todoist will create a recurring task titled "Take out the trash." While natural language processing is especially beneficial on mobile, offering feature parity across platforms avoids any confusion when attempting to perform actions exclusively available on mobile. It is worth highlighting that this feature supports 14 different languages.

2015. Task manager Todoist launches new Android app

Popular task manager Todoist has recently undergone a significant Android update, featuring a completely redesigned user interface and a range of efficient new features. The app has transitioned to Material Design, aligning its interface more seamlessly with Google's operating system. Additionally, the update incorporates natural language processing and intuitive gestures for streamlined task management. Users can now easily add tasks with due dates to their current to-do lists, as Todoist intelligently parses natural language date input. For example, by typing phrases like "Buy milk tomorrow" or "Go for a run every Friday," the app will automatically create tasks ("Buy milk" or "Go for a run") with corresponding single or recurring due dates. Similar to Mailbox and similar apps, swiping to the right completes a task, while swiping to the left reschedules it. The update also includes streamlined features for adding collaborators, creating subtasks, and more.

2014. ToDoist arrives on Android Wear smartwatches

ToDoist has made its popular to-do app compatible with smaller screens by introducing support for Android Wear watches. The Android Wear version of ToDoist is now available as part of the free app. Once installed on an Android Wear watch and synced wirelessly with a phone or tablet, users can utilize voice commands to create tasks by saying, "OK Google, start Todoist. Add task." These tasks will automatically synchronize with the connected Android phone and be added to the task list. As ToDoist leverages cloud-based data synchronization, any tasks added from the watch will be accessible through ToDoist on various platforms, including the web, other Android devices, Apple iOS, Microsoft Windows, Mac, Chrome, and more. Additionally, ToDoist offers location-based notifications for tasks. For instance, if you have a task to pick up milk and are approaching the supermarket, your watch may vibrate to remind you.

2014. ToDoist Karma will motivate you to achieve your goals

Todoist Karma serves as a personal Key Performance Indicator (KPI) that monitors your progress in task management and presents it visually through vibrant, easily comprehensible graphs based on daily and weekly patterns. This feature is now accessible on iOS and Android devices, along with other Todoist platforms such as Gmail, Windows, or Google Chrome. With the latest update, you can establish goals for the number of tasks you aim to complete on a daily or weekly basis, and successfully achieving these goals will significantly boost your Karma. Todoist keeps track of the number of days or weeks you have accomplished your goals, and maintaining consecutive "streaks" will lead to notable positive Karma. Additionally, Todoist Karma now offers support for Facebook, Twitter, and Google+, allowing you to showcase your Karma wherever and whenever you find the most motivation.

Author: Adam Levine
Adam is an expert in project management, collaboration and productivity technologies, team management, and motivation. With an extensive background working at prestigious companies such as Microsoft and Accenture, Adam's in-depth knowledge and experience in the field make him a sought-after professional. Currently, he has ventured into entrepreneurship, owning a thriving consulting and training agency where he imparts invaluable insights and practical strategies to individuals and organizations, empowering them to achieve their goals and maximize their potential. You can contact Adam via email