Microsoft Project vs Smartsheet
Last updated: November 21, 2019
Microsoft Project is a project management software program developed and sold by Microsoft which is designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets and analyzing workloads. The application creates critical path schedules, and critical chain and event chain methodology third-party add-ons are also available. Schedules can be resource leveled, and chains are visualized in a Gantt chart.
Smartsheet is an online project management and crowdsourcing tool. It allows owners of information to comprehensively involve contributors through authenticated access, publicly-accessible published sheets, or via embeddable survey forms. Functionality is focused on the ability to organize, share, and update tasks and files.
Microsoft Project vs Smartsheet in our news:
2019 - Microsoft Project becomes user-friendly
Microsoft Project is, of course, the most famous and legendary project management software, but it can be hardly called simple and user-friendly, especially in comparison with a most of new cloud services such as Asana, Basecamp, Trello or Wrike. Microsoft finally understood this, and made a massive redesign of the system. As you can see, the presentation video is focused on simplicity (like even a child can use it). Nevertheless, the developers also managed to implement several new features: kanban board, resource management, budget analysis, and time and expense tracking. In addition from now use Microsoft Project as a subscription service for $10 per month per user.
2019 - Smartsheet acquires Slope to help creatives collaborate
Smartsheet, the project management and collaboration tool has acquired Slope - collaboration tool designed for sharing creative assets. Bringing Slope into the fold will enable Smartsheet users to share assets like video and photos natively inside the application, and also brings the ability to annotate, comment or approve these assets. Smartsheet sees this native integration through a broad enterprise lens. It might be HR sharing training videos, marketing sharing product photos or construction company employees inspecting a site and sharing photos of a code violation, complete with annotations to point out the problem.
2018 - Smartsheet got $1.9 billion valuation after IPO to take on Basecamp
Online project management and crowdsourcing company Smartsheet saw its share prices pop as they made their debuts on to the public markets. Smartsheet closed at $19.50, up 30 percent from its initial price of $15 and giving it a market cap of $1.9 billion. The company is coming to the market with net losses on its balance sheets, but evidence of strong revenue growth. Smartsheet reported a strong 3.6 million users in its IPO filings, with business customers including Cisco and Starbucks. The company brought in $111.3 million in revenue for its fiscal 2018 year, but as with many SaaS companies, it’s going public with a loss. So Smartsheet gets more financially stable in comparison to Basecamp
2017 - Collaboration service Smartsheet gets $52M to fight Google Docs
Smartsheet, the service providing spreadsheet software that lets people set and manage tasks and work across teams of people, has picked up $52 million. The company currently has about 70,000 businesses paying to use the product, ranging from SMBs through to large enterprises. This works out to around 550,000 licensed customers, and “a few million” people who use it free of charge. Smartsheet was an early mover in that space, opening up for business in 2006 as an alternative to Google Docs, Excel and other spreadsheet packages on the market, with a firm focus on offering a way for multiple people to collaborate in those documents to use them more dynamically.
2014 - Smartsheet helps companies to visualize their teamwork. Beware SharePoint
Smartsheet, the spreadsheet-based project and work management platform, is now making it easier for companies to understand how their employees actually work and to get better visibility into what’s happening in their companies. Ideally, that means tracking all the different projects and people involved in them in a company. With Smartsheet Account Maps you can see who runs most of the projects in a group, for example (which is great for when you ask for a raise) or who doesn’t (which isn’t so great when it’s time for your annual report). But you can also see the connections between different groups. By default, Smartsheet makes a basic map available to all users.
2012 - Microsoft Project and SharePoint will join Office 365
Together with SharePoint 2013 (probably in early 2013) Microsoft will release its project management system Microsoft Project 2013. These two systems have become inseparable, because SharePoint is used as a collaboration layer under the administrative component of MS Project. With the new version, this integration will become even tighter. You'll be able to start a new project by creating a simple page with a task list and calendar in SharePoint, and only when you need more close control over the project you'll be able to turn on this project management in the MS Project. But of course, the main news about Project 2013 is appearance of the online version Project Online, that will be available in the Office 365 cloud. And, (like in case with new SharePoint Online), developers will be able to create their own add-ons and even sell them via Office marketplace.
Microsoft promises that Project Online will support all browsers. However, the online version will not have all the features of the desktop syster. In particular, there will be no new super reporting module, which is already admired by all MS Project fans.
2009 - Project 2010 to become a part of Sharepoint
Today at the MS Project Conference in Phoenix Microsoft previewed the next generation of its project management system MS Project 2010. And the new version is quite interesting. It's generally known, that the main lack of MS Project is that it's not suitable for collaboration. Common users never understood its interface, and it never provided collaborative tools. Microsoft fixed this problem in its own way. First, MS Project will work only on top of SharePoint 2010 Server and will be integrated in it. So users will be able to create a project site (with Gantt Chart and task list) and easily share it in Sharepoint. Second, Project 2010 will be connected to Exchange Server and all the project tasks will be available in Outlook, Outlook Web Access and Outlook Exchange for Mobile.
Besides, instead of rudimentary web-client Project Web Access there will be full-functional web-interface with ribbon menu (in Office 2007 style). Microsoft developers promise that it will be as easy-to-use as Word or Excel. They also boast of the new project view that can replace Gantt Chart in the future. It's called Timeline View (it's shown above the Gantt Chart on the screenshot).
The new version will also make happy software developers and financial managers. For developer teams Microsoft integrated Project 2010 with Visual Studio Team Foundation Server (team development platform). And financial managers will love the inbuilt integration of Project 2010 and MS Dynamic AX.
The public beta of Project 2010 will be available closer to the end of the year. And the official release is planned for the first quarter of 2010 when the whole Office 2010 suite will appear.
2008 - Smartsheet Ships Online Business Bundler for Small Business
Smartsheet.com, a collaborative work management company, today
introduced the Smartsheet Small Business Bundler. The offering makes it
possible for small businesses to create an online variation of their
services using Smartsheet, requiring no technical expertise and no
The Small Business Bundler provides organizations with the means to
offer a branded work management tool as part of their own online
service pre-loaded with their expertise for clients. It is perfect for
those looking to differentiate how they deliver and monetize expertise
to clients, professional networks, virtual teams and membership groups.
Small businesses can distribute their solutions to an unlimited number
of people, and generate subscription revenue on top of their services
"Small businesses (agents, brokers, consultants, recruiters, virtual
assistants) are looking for online tools to enhance their own
productivity. And in the current economic climate it is more important
than ever for teams to work efficiently," said Mark Mader, CEO of
Smartsheet.com. "They are also looking for small business tools that
will differentiate them with their clients, by presenting a superior
approach and online service aligned with their skills. We've designed
Smartsheet to carry their expertise and brand directly to their
customers, thereby giving them the credit and business benefit of a
professional interface with their clients."
Smartsheet is launching with its first 15 small business partners, three of which are:
Virtual Assistant Network - A virtual assistant resource site with more than 10,000 members. Tradeshow Coach - Tools for tradeshow organizers and exhibitors as well as marketing event planners. Success Connections - An organization aimed at helping entrepreneurs succeed. "Smartsheet
has been a lifesaver for us," said Tawnya Sutherland, the
Vancouver-based entrepreneur who runs Virtual Assistant Network, which
supports over 10,000 virtual assistants. "Our job is to offer virtual
assistants the resources they need to do their jobs. Smartsheet allows
virtual assistants to manage every aspect of the client relationship
and give clients direct access to pending and completed requests."
2008 - Smartsheet Launches New Version With Enhanced Features
Back in July when I originally covered the beta of Smartsheet
Task Manager and Project Collaboration service, I had some reservations
about adopting it. While I thought it was a strong app, I also believed
it was lacking some of the core features I would need. With their official launch of V2 today, I wanted to give it another
look to see how things have changed since I last looked. I also had an
opportunity to chat about Smartsheet with founder and chairman Brent
Frei who shared with me some of the design philosophy behind the
service and productivity in general.
According to Frei, Smartsheet is built upon 5 Foundational
characteristics that define and guide the user experience, and where in
the process most applications fail. From the initial first impressions
through to company wide adoption, Frei claims that Smartsheet is
designed to address the needs of real users through each of these
One of the most intriguing of these 5 Foundations to me is their “No
Adoption Required” philosophy. If you have ever tried to incorporate a
project management tool into a team or collaborative environment, you
understand the challenges of trying to get everyone on board. Whatever
the case for the resistance, the tool ceases to be effective if the
team doesn’t use it. Smartsheet and the “No Adoption Required”
philosophy tries to combat this by enabling folks to be a contributor
without needing to ever create an account or log in.
Acknowledging that email is still the primary communication tool in
most organizations, Smartsheet has really beefed up notification and
participation options through email. Using live secure links, users can
access the area of the project that is relevant to them and incorporate
their updates directly in to the Smartsheet system. These live links
are also used for access to attached files.
I really can’t stress how easy and seamlessly this is done. Say I
need a status update from a particular user on the line items he is
responsible for, I can send them a quick update request link to just
those items. They can add updates or comments, change task status, add
options will allow these status update emails to be scheduled and
automated making it really easy to create a nice consistent workflow
File attachments and threaded discussions can also be affiliated with each line item task which is really handy.
Another really thoughtful feature is full change management and
recording. Track who completed what and when and highlight the changes
over a particular time period.
Options for branding and customization are also nice and can be
adjusted for each organization you work with. A new branded
distribution program adds customized templates and workflow along with
All together these improvements and refinements, along with some
upcoming reporting options, make Smartsheet a much more compelling
option for project and task management than it was when I reviewed them
in beta. It is simple to use, easy to access, and affordable.
Even though I’m still not convinced the spreadsheet metaphor is the
right one for me, there is a certain comfort and familiarity to
Smartsheet that makes it easy to just jump in and start working.
Pricing for Smartsheet
starts with a free 2 sheet Starter Account with additional sheets and
reporting options available for the higher account levels. I really
like that they don’t limit users with any of the accounts. I believe
pricing models like that tend to inhibit the desire to bring folks on
board. Smartsheet allows you to share with an unlimited number of
people with any plan.
2008 - Smartsheet Offers List Based Project Collaboration
In my ongoing and seemingly never-ending pursuit to find the perfect Project Management solution, I recently put the smartsheet service through its paces to see how it would fit the bill. Billing itself as an Online Project Collaboration tool, it features
a familiar spreadsheet-like interface as its data presentation method,
which should make a lot of folks feel right at home.
Unfortunately, I was able to disqualify smartsheet from contention
for my purposes pretty quickly. There is a certain minimum level of
functionality that I would think is required for a project management
tool and as of right now Smartsheet just doesn’t fit the bill. I kept
waiting for an Aha! moment when things would just click or I would
discover the hidden menu items to access the project management
Smartsheet functionality like integrated file uploading and
discussions (coming soon) are indeed upgrades to a traditional
spreadsheet, but fall short of the consolidated messaging, task and
deadline tracking that I would expect to find in a project management
application. For example, there doesn’t seem to be a way to view all
tasks assigned to me across all of my project sheets.
I think the flaw is that for me a spreadsheet is inherently the
wrong vehicle for project management and building on enhanced
functionality isn’t going to change that, no matter how well it’s done.
Smartsheet isn’t a bad application, and if you insist on using a
spreadsheet for this purpose it can be a worthy upgrade. My
recommendation though would be to also investigate one of the other
project management solutions available that we have covered like
Basecamp, DeskAway, or Joint Contact before making any decision.
Smartsheet Version 2 is currently in Beta and is an update to their existing Classic service. Free beta accounts are currently available while post launch pricing is not yet available.