Top 10 Visual Collaboration software

Last updated: January 28, 2023

Visual Collaboration (web-conferencing) software allows to organize collabortive online meetings with remote co-workers and usually include text messaging, voice conferencing, video chat, screen-sharing, whiteboarding, presentation sharing, document sharing, co-browsing and other tools.
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Miro is the online collaborative whiteboard platform that enables teams work effectively together, from brainstorming with digital sticky notes to planning and managing agile workflows.
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Lucidchart is the intelligent diagramming application that brings teams together to make better decisions and build the future. Flow charts, diagrams, UML sketches, and ER models have never been easier. We've redesigned the entire diagramming process to make it as easy as possible. Make flow charts, wireframes, mind maps, and org charts.
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InVision lets you transform your designs into beautiful, interactive web & mobile mockups and prototypes. Upload your designs and quickly turn them into clickable, interactive prototypes complete with gestures, transitions & animations. Send a link to open designs in a browser or on a mobile device, or present them in real-time using our LiveShare presentation tool that revolutionises the design meeting.
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Digital workspaces for visual collaboration, inspiration and innovation anytime, anywhere, on any device.
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FigJam is a free online whiteboarding and collaboration tool you and your team can use to brainstorm and organize ideas.
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The collaborative digital canvas in Microsoft 365 for effective meetings and engaging learning.
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Daily collaboration often involves syncing up quickly, every day as a team. Thanks to the Workshop Platform and its easy-to-use tools and methods, share useful information, ask questions, agree together on the goals to set, and find solutions more easily.
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Whimsical combines whiteboards and docs in an all-in-one collaboration hub.
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Easily draw diagrams online using Creately's online diagramming tool. Diagram software packed with templates and features. 50+ types of diagrams with specialised features to help you draw faster and better. Real-Time collaboration and Projects help you work with clients and colleagues where ever you are.
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Jamboard is a digital interactive whiteboard developed by Google to work with Google Workspace
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iObeya digitizes the obeya experience, providing an easy, powerful and secure way to connect Lean & Agile Teams of Teams in the new work environment. Discover a place where teams come together to manage operations, solve problems, brainstorm ideas and continuously improve.
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Virtual Collaboration Workplace with whiteboard functions enabling efficient teamwork, regardless of time and place. We get teams on the same page.
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Openmeetings is free video conferencing software that allows you to chat via video, to do whiteboarding, to convert documents on the fly, etc. It even allows you to share your desktop.
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Freeform is a great place to bring your ideas to life. Sketch out a project, design a mood board, or start a brainstorming session on a flexible canvas that supports almost any kind of file. And with iCloud, all your boards stay in sync, whether you’re on your Mac, your iPad, or on your iPhone.
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Collaborative Online Whiteboard. Sketch your projects and your dreams on an unlimited canvas.
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Groupboard is a set of multi-user java applets including whiteboard, chat, message board, games and voice conferencing which you can place on your web page by simply copying a few lines of HTML code. You can also run Groupboard on your own web server. It can be used for tutoring, distance learning, training, or simply for fun! With the whiteboard you can upload background gif/jpeg images and draw on top of them, and all of the users connected to the board will see the changes in real-time.
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Twiddla is a no-setup, web-based meeting playground. Mark up websites, graphics, and photos, or start brainstorming on a blank canvas. Browse the web with your friends or make that conference call more productive than ever. No plug-ins, downloads, or firewall voodoo - it's all here, ready to go when you are. Browser-agnostic, user-friendly.
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Scribblar is a collaboration tool that is perfect for online tutoring and real-time collaboration and used by thousands of teachers, students and schools.
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Real-time Collaboration for Technical Teams. Pair program, debug and resolve incidents together in a new way through multi-user screen sharing made for engineers.

Latest news about Visual Collaboration software


2023. Scrintal raises $1 million for its visual collaboration tool



Scrintal, a visual note-taking and collaboration tool, has raises $1M. The Sweden-based company’s product combines visual canvases with documentation to help professionals and teams go from idea to presentable work on the same screen — think Miro meets Notion meets a slew of other tools companies use to keep their knowledge in one place and their projects pointed more or less in the right direction. Scrintal provides a place to quickly put any-and-every-thing, then, easily find & make sense of it later. It makes mundane parts of writing quick & easy, so you can focus more on being creative and clear.


2022. Apple’s Freeform aims to be a collaborative whiteboard for everyone



Apple has announced its so-called Figma Whiteboard competitor called Freeform. While Figma is for people who might already have some design experience, Apple’s Freefrom app caters to all kinds of users who just want to dump their ideas with multiple media formats on a board. On the face of it, Freeform is just a large board with a grid that lets you put different things like text, images, videos, notes, objects, documents and more. Apple wants to provide users with an infinite board and basic tools that hardly requires onboarding. Most folks would have used some of these editing tools like Apple’s own apps like Photos and Notes. Freeform is not just a whiteboard for yourself, but it allows you to collaborate with your teammates too — as long as they are in the Apple ecosystem. You can share the link to your board with others through email, Slack or any other messaging app.




2022. TLDraw offers a collaborative whiteboard without any login



New service TLDraw offers users a collaborative canvas without any login. TLDraw is pretty simple to use from the get-go. It’s a blank infinite canvas that lets you draw lines or objects, write text and insert media like images, videos or GIFs. What’s more, you can easily share this collaborative board with your colleagues through a link. If you don’t want anyone to change the board, you can also share a read-only link. This is like Google Docs, which lets you share the document both with multiple contributors and in a read-only mode. While TLDraw is available for all to use for free, the company also offers developer tools to integrate its canvas. Think of it as “Whiteboard-as-a-service.” Originally TLDraw was launched as an open source project by Steve Ruiz in 2021.


2021. CoScreen launches its screen-sharing tool



CoScreen is launching a new software that allows teams share screens and collaborate in real time. It also has raised $4.6 million. CoScreen provides screen-sharing capabilities, but in a neat manner. Let’s say you are on a Mac at your house, and I’m on a PC at mine. And we need to collab and share some work. I have a document you need to help me edit, and you have an image you want me to view. Using CoScreen, with one click according to Pieper, we can share the two apps across the internet. Yours will appear on my screen as it was native, and vice versa, and we can both interact with them in real time. CoScreen also has audio and video-chatting capabilities. With limits. You can’t make video windows too big, for example, helping to keep the mental-load of chatting low.


2020. Cisco is buying Slido to improve Q&A, polls and engagement in WebEx



While Zoom continues to hold a lot of mindshare (and market share) in the world of videoconferencing, Cisco’s WebEx division today announced an acquisition to underscore its own intention to keep its hat firmly in the game. It is picking up Slido, the company that lets people moderate questions and interactions from a larger group participating in virtual conferences as well as in live events. Slido’s solution is to let people ask questions in a margin to the main event, so to speak, and then people can upvote the questions they like to give them higher priority. Moderators can also set up polls and simply read feedback in real time to get a better sense of the room. This can help cut down on chatter in the main video screen while still letting audiences speak out and respond.


2020. Vibe introduces a remote collaboration solution that works with your favorite apps



A startup called Vibe wants to make it easier for businesses to collaborate remotely. Its system, which combines a large interactive digital whiteboard and cloud service, allows users to host remote brainstorming sessions, client presentations, virtual trainings and more. Vibe also works with a large ecosystem of popular workplace apps, like Slack, Dropbox, Teams, Zoom, OneDrive, Chrome, Asana, and many others, allowing businesses to continue to use the tools they’re already invested in, instead of having to learn an entirely new workflow or switch apps.


2020. Demodesk snags $8M to continue developing sales demo platform



Demodesk, which is building an online sales demo platform, announced an $8 million Series A. Demodesk has built a platform to deliver online sales demos remotely with a dash of intelligence to help busy sales people set up the meetings in a more automated fashion. The demand for such tool has increased because during COVID, sales teams still need to meet with customers, and Demodesk provides a way to do that. The product is significantly different from general meeting software like Zoom, WebEx or GoToMeeting. While these tools generally allow screen sharing, DemoDesk does something different that separates it from these offerings. Instead of a live version of your desktop or a recording where the two parties are seeing the same thing, Demodesk provides a virtual desktop in the cloud where the salesperson can see notes and other information that the customer can’t see, while still letting the customer view the presentation or demo.


2020. Visual collaboration startup MURAL raises $118M



MURAL, the visual collaboration startup provides a whiteboard-like digital environment that allows for users to cooperate and brainstorm, has raised $118 million. The startup has plans for its new capital, including spending more on its global go-to-market capabilities, product work and “community engagement initiatives.” The first two planned efforts are standard-fare for startup funding news, while the last is a bit different. The reason is that MURAL works with consultants who, in turn, use its product. The stronger that network is the longer the startup may be able to sustain its current revenue growth, as having a network of in-market product evangelists isn’t a bad way to get the word out.


2020. Video conferencing service Proficonf adds YouTube video streaming



Proficonf, a service for video conferences and webinars - unveiled new functions. Firstly - it added new functionality for remove a participant from the conference room, you can not be afraid of trolls:) The second is a page for redirecting participants after a conference or webinar. You can specify any URL. It is a powerful marketing tool for sales. And the most important thing - the streaming (Live on YouTube, Facebook) functionality is already available for Pro and Premium plans owners in test mode.


2020. iObeya raises $17M for Visual Management platform



IObeya, a French company that helps digitize management planning processes like lean and agile, announced a $17 million Series A. Many companies gather a group of people in a conference room and fill lots of different visual management boards with Post-it notes and with different types of indicators that they would use to manage their business. What iObeya does is digitize that type of visual management. This involves digitizing four main areas that include lean management, factory floor management, agile programming and, finally, what they call the digital workplace, which includes design thinking, virtual whiteboarding and brainstorming. All of these approaches have lots of planning associated with them and could benefit from being moved online.


2020. Zoho Meeting introduces video conferencing with multiple video feeds



Zoho has presented a new and interactive interface for its video conferencing service Zoho Meeting. The online meeting interface of Zoho Meeting now has a fresh look with the main menu placed at the top for easy access to essential features. The active speaker in a meeting can now be identified by the blue frame around their video feed and a microphone icon at the bottom left corner. The new interface lets you conduct meetings with up to 100 participants and view 25 active video feeds at a time. Share your screen with others in a meeting to deliver a presentation or to show a document during your meeting. Share your entire screen or just a select app window. If needed, others can request remote access to your screen and collaborate on the document or presentation.


2020. Miro lands $50M Series B for digital whiteboard as demand surges



Miro, the maker of a digital whiteboard is seeing usage surge right now as businesses move from the workplace and physical whiteboards. Today, the company announced a hefty $50 million Series B. Miro isn’t simply light-weight add-in like you might find built into a collaboration tool like Zoom or Microsoft Teams; it’s more of a platform play designed to integrate with many different enterprise tools, much like Slack does for communications. That means that people can build integrations to other common tools and customize the base tool to meet the needs of an individual team or organization. It’s an approach that seems to be working as the company reports it’s profitable with more than 21,000 customers including 80% of the Fortune 100. Customers include Netflix, Salesforce, PwC, Spotify, Expedia and Deloitte.


2020. Proficonf - WebRTC-based web conferencing solution



Proficonf is a WebRTC-based web conferencing, online meetings and webinar solution, that allows for video chat, screen sharing, synchronous playback of media files, and more. The service allows you to host events with up to 250 speakers, without the need to download and install. Even from mobile devices. It fits team collaboration, business communication, teaching, consulting and sales communication purposes perfectly.


2019. Skype launched screen sharing on iOS and Android


Skype announced on Tuesday that its mobile screen sharing feature now allows both iOS and Android users to share their phone’s screen while on a call. The feature could be used for work-related purposes, as Microsoft has suggested in the past — like sharing a PowerPoint presentation. More practically, it could be used to give remote tech help. To access the option, Skype users will tap the newly added “…” (more) menu in the app. This is where you’ll find other recently launched features, as well, including call recording and subtitles. Also new in this release of Skype for mobile is a redesigned calling screen that now lets you dismiss the call controls with one tap. A second tap dismisses all the controls to make the video call itself the focus. And another tap brings all the controls back.


2019. Zoho Meeting adds registration moderation, Screen Sharing for meetings



Zoho Meeting adds new features for webinars. Participants in a meeting can now share screens whenever they want (after presenter’s approval). Registration moderation lets you filter webinar registrants and allow only the leads you choose to attend your webinar. Identifying the right leads for your webinar starts with your registration form. Besides you can now watch webinar and meeting recordings in HD quality, share them with your leads and colleagues, and download them for offline viewing. With paid subscriptions to Zoho Meeting, you can store 10 meeting recordings and 25 webinar recordings (per user) on the cloud.


2018. Webex Teams gets BroadCloud Calling integration



Webex Teams, a service for continuous teamwork with video meetings, group messaging, file sharing and white boarding, has added cloud calling via the integration with enterprise-grade cloud-based PBX phone system BroadCloud Calling. The addition of calling to Webex Teams’ content sharing and messaging capabilities makes it a “single UC (unified communications) application, which was the original vision of UC. Webex Teams was launched earlier this year when Cisco merged its two collaboration platforms – Webex and Spark – into a single platform.


2018. RealtimeBoard, a visual collaboration platform for companies, raises $25M



RealtimeBoard, a visual collaboration tool particularly suited to distributed teams, has picked up $25 million in Series A funding. The company will use the additional capital to continue to scale, including building out its customer acquisition capabilities by bolstering sales and marketing teams, and growing its user community. RealtimeBoard is building a visual collaboration platform that enables white-boarding work to happen in a digital space, and can serve as the glue between other collaboration platforms used by companies. To that end, RealtimeBoard counts the likes of Hubspot, Skyscanner, Qlik, Autodesk, Netflix, and Twitter as customers, and claims 2 million users worldwide. The startup generates revenue by charging for use of its SaaS on a per seat basis for teams or company wide.


2018. Zoho Meeting adds moderator controls



Online meetings software Zoho Meeting is introducing Moderator Controls. Now presenter can lock meetings to minimize interruptions when a useful discussion is underway. Once locked, no one can join. Also you can give anyone a chance to share their screen and illustrate their point using the Switch presenter feature. Participants can share documents, presentations, spreadsheets, or any other application, via screen sharing. Mute individuals or all participants to cancel background noise that might be interfering with your session. If someone inadvertantly joins or is no longer connected to the topic of discussion, just remove them and move on.


2018. Zoho Meeting adds webinars



Zoho Meeting now lets you schedule and broadcast engaging online webinars. Apart from sharing your webinar registration link in posts and emails, you can embed the link on your website and blogs that get the most traffic. Meeting, attendees can join your session straight from their browser, in a single click. You can share presentations, multiple screens and applications with your attendees, record and share your webinar, engage your audience with polls and Q&A, view analytics and export reports.


2018. Cisco morphed Spark into Webex



Cisco announced that its Spark team messaging app will be rebranded and rolled into its Webex platform.The move follows a decision to ditch the Cisco Spark brand, which will become Webex Teams. The app will include all of Spark’s collaboration features, including persistent messaging, whiteboarding, simple guest access and content sharing.  Cisco also launched a new Webex Meetings videoconferencing app, which will replace Spark’s meeting app. Spark video meetings had previously operated independently from Webex, hosted in the public cloud rather on Webex data centers. As a result of the changes, both Webex Meetings and Webex Teams will run on the Webex infrastructure backbone.


2018. Cisco acquired Accompany to add AI to Webex



Cisco has agreed to acquire startup Accompany, which uses artificial intelligence to build databases of people and relationships at companies. It's like a personal assistant, giving executives the context they need before conversations and meetings. Cisco plans to incorporate Accompany technology into its collaboration products, for example by introducing company and individual profiles into Webex meetings. Cisco says it will pay $270 million in cash and stock in the deal.


2018. Cisco Spark & Webex combine into single collaboration platform



Cisco has unified its two, largely separate, collaboration packages – Spark and WebEx – into a single platform that supports a single set of features. The move makes sense because Cisco had been developing the somewhat similar packages separately, and there was some confusion about that in the market and sales channels. No more. Webex Teams combines collaboration features in Cisco Spark and WebEx such as whiteboarding, persistent messaging, roster, meeting controls, content sharing and so on. Before, the Cisco Spark management tool – Control Hub – provided some basic analytics for Cisco Spark. WebEx customers used a different tool – Site Admin – with a separate set of analytics capabilities. Now the Control Hub supports customers using both WebEx Meetings and WebEx Teams, and provides analytics functions for WebEx


2017. Zoho Meeting gets iOS app



With the new Zoho Meeting iOS app you can have meetings with coworkers as well as host webinars, deliver demos, and provide user education for customers. Powered by iOS 11, the Zoho Meeting app enables you to share your phone’s screen with your audience, whether they’re customers or coworkers. This is useful not only for live demos and hosting webinars, but also for making presentations more contextual and interactive. Neither you nor your collaborators need to create an account or sign in to participate. If you have the app installed, you’re all ready to join a meeting or host one yourself.


2017. Video conferencing service Zoom raised $100 million



Zoom, the cloud video conferencing service, announced a $100 million Series D round and now boasts a $1 billion valuation. The company also announced a significant update to the product that includes the ability for customers and third parties to build applications on top of the Zoom platform. Zoom unifies cloud video conferencing, simple online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. Its solution offers high quality video, audio, and wireless screen-sharing experience across Windows, Mac, Linux, Chrome OS, iOS, Android, Blackberry, Zoom Rooms, and H.323/SIP room systems.


2015. LogMeIn acquired whiteboard app Zamurai



LogMeIn has bought a popular whiteboard app for the iPad - Zamurai to build out the features of its online collaboration and meeting app join.me. The app, which had won several distinctions in the productivity app category, appears to still be live in the app store, but it looks like that may not be the case for long: LogMeIn says that in the future the Zamurai name will go away and the technology, which has now been integrated into new versions of join.me’s apps for the iPhone, iPad and Apple Watch, will now be offered exclusively through join.me. The current Zamurai users will be offered a migration path with the product completely folded into join.me. In addition to whiteboarding, Zamurai was working on other technologies for real-time visual collaboration, and with the team all coming on to LogMeIn, it could point to further enhancements for join.me down the line.


2015. Fuze acquired online team collaboration platform LiveMinutes



Web Conferencing company Fuze has qauired LiveMinutes, the online team collaboration platform. In LiveMinutes co-workers could set up workspaces where they could share files, including Office documents, PDFs, PSDs and more, as well as make conference calls over the web or Skype. With this addition, Fuze is no longer focused only on online meetings, but is now also rolling out a new product called Fuze Spaces which allows colleagues to chat, share and comment on files, organize projects, and more via a web-based dashboard. Fuze also announced today it had closed on $20 million in new funding to continue to expand its business. The company positions itself as a more modern alternative to services like WebEx and GoToMeeting with its voice and HD video conferencing solution aimed at helping distributed teams connect, share content and share screens via the cloud.


2014. GoToMeeting comes to Android smartwatches



Videoconferencing app GoToMeeting added support for Android Wear smartwatches. The new app is already available on Google Play and works with Android Wear watches including the Samsung Gear Live, Moto 360, and LG G Watch. With this GoToMeeting app, the watch is a second (or third) screen, offering only simple playback control. Citrix doesn’t expect users to conduct business from their wrist, but rather use their phone or computer for more important tasks than joining bi-daily sales calls.


2014. Adobe Connect 9.3 improves screen sharing and whiteboard



Adobe has released the latest version of its web conference platform Adobe Connect 9.3 including enhancements in screen sharing, its virtual whiteboard, social media integration and compatablity with Salesforce.com and Microsoft Lync 2013. Screen sharing. Adobe Connect 9.3 includes a new screen sharing control panel that enables users to preview what’s being shared, control the video and the audio in the meeting, manage participants, interact with chat and respond to any notifications. New tools such as new pen and pencil tools join Adobe's marker and highlighter. The update also includes a brand new color picker and the ability to arrange layers. Customers can also use their virtual whiteboard just like they would a classroom one. Recording notes on the whiteboard simulates the in-classroom experience.


2012. RealtimeBoard - whiteboard + Balsamiq Mockups + Prezi



Once we reviewed the two best in class (at that time) whiteboarding tools - DabbleBoard and Twiddla. So, on August 31 2012 DabbleBoard will be shut down. But instead, another cool service - RealtimeBoard is launching. Recall, whiteboard - is a virtual online board for collaborative drawing using simple graphical tools, images and graphical objects. Why RealtimeBoard is interesting? First of all, it's really high-quality service (fast and convenient). Besides, it provides three original features. The first - is a library of interface elements, which makes it easy to develop web site and application layouts. It works like the popular service for interface development Balsamiq Mockups, but here you can develop layout collaboratively.


2012. Free Webex is already available



As Cisco promised, its web-conferencing service WebEx is becoming free. True, the number of free conference hosts (i.e. users that can create and manage online meetings) was reduced from 3 to 1. But the free disk space was increased up to 1 GB. The free online meeting can support up to 25 people simultaneously and provide the variety of tools: screen-sharing, whiteboard, remote control, file sharing, presentations, VoIP, video in HD-format, recording. You might be surprised that the service is currently in Beta status (after all, WebEx has been the web-conferencing market leader  for many years). The fact that it's not just the free version. It's a new version of WebEx, which in addition to web-conferencing adds a workspace for collaboration before and after online meeting.