Top 10 Visual Collaboration software

November 09, 2023 | Editor: Adam Levine

Visual Collaboration (web-conferencing) software allows to organize collabortive online meetings with remote co-workers and usually include text messaging, voice conferencing, video chat, screen-sharing, whiteboarding, presentation sharing, document sharing, co-browsing and other tools.
Miro is the online collaborative whiteboard platform that enables teams work effectively together, from brainstorming with digital sticky notes to planning and managing agile workflows.
Lucidchart is the intelligent diagramming application that brings teams together to make better decisions and build the future. Flow charts, diagrams, UML sketches, and ER models have never been easier. We've redesigned the entire diagramming process to make it as easy as possible. Make flow charts, wireframes, mind maps, and org charts.
Digital workspaces for visual collaboration, inspiration and innovation anytime, anywhere, on any device.
FigJam is a free online whiteboarding and collaboration tool you and your team can use to brainstorm and organize ideas.
InVision lets you transform your designs into beautiful, interactive web & mobile mockups and prototypes. Upload your designs and quickly turn them into clickable, interactive prototypes complete with gestures, transitions & animations. Send a link to open designs in a browser or on a mobile device, or present them in real-time using our LiveShare presentation tool that revolutionises the design meeting.
The collaborative digital canvas in Microsoft 365 for effective meetings and engaging learning.
Milanote is an easy-to-use tool to organize your ideas and projects into visual boards. Add notes, images, links and files, organize them visually and share them with your team.
Whimsical combines whiteboards and docs in an all-in-one collaboration hub.
Daily collaboration often involves syncing up quickly, every day as a team. Thanks to the Workshop Platform and its easy-to-use tools and methods, share useful information, ask questions, agree together on the goals to set, and find solutions more easily.
Easily draw diagrams online using Creately's online diagramming tool. Diagram software packed with templates and features. 50+ types of diagrams with specialised features to help you draw faster and better. Real-Time collaboration and Projects help you work with clients and colleagues where ever you are.
Freeform is a great place to bring your ideas to life. Sketch out a project, design a mood board, or start a brainstorming session on a flexible canvas that supports almost any kind of file. And with iCloud, all your boards stay in sync, whether you’re on your Mac, your iPad, or on your iPhone.
Jamboard is a digital interactive whiteboard developed by Google to work with Google Workspace
iObeya digitizes the obeya experience, providing an easy, powerful and secure way to connect Lean & Agile Teams of Teams in the new work environment. Discover a place where teams come together to manage operations, solve problems, brainstorm ideas and continuously improve.
Sketch is the all-in-one platform for digital design — with collaborative design tools, prototyping and developer handoff. Enables real-time collaboration.
Virtual Collaboration Workplace with whiteboard functions enabling efficient teamwork, regardless of time and place. We get teams on the same page.
Openmeetings is free video conferencing software that allows you to chat via video, to do whiteboarding, to convert documents on the fly, etc. It even allows you to share your desktop.
Collaborative Online Whiteboard. Sketch your projects and your dreams on an unlimited canvas.
Beekast is an online platform that helps you create, lead and track your meetings and training sessions.
Groupboard is a set of multi-user java applets including whiteboard, chat, message board, games and voice conferencing which you can place on your web page by simply copying a few lines of HTML code. You can also run Groupboard on your own web server. It can be used for tutoring, distance learning, training, or simply for fun! With the whiteboard you can upload background gif/jpeg images and draw on top of them, and all of the users connected to the board will see the changes in real-time.
Twiddla is a no-setup, web-based meeting playground. Mark up websites, graphics, and photos, or start brainstorming on a blank canvas. Browse the web with your friends or make that conference call more productive than ever. No plug-ins, downloads, or firewall voodoo - it's all here, ready to go when you are. Browser-agnostic, user-friendly.
Scribblar is a collaboration tool that is perfect for online tutoring and real-time collaboration and used by thousands of teachers, students and schools.
Real-time Collaboration for Technical Teams. Pair program, debug and resolve incidents together in a new way through multi-user screen sharing made for engineers.

Latest news about Visual Collaboration software

2023. Figma sweetens FigJam whiteboard tool with new AI features

Figma has introduced new generative AI features to enhance its FigJam whiteboard tool, simplifying the initial setup and project organization process. One of these features is a tool designed to assist users in creating FigJam boards. Recognizing that the blank canvas can be overwhelming for beginners, Figma aimed to alleviate this challenge by implementing a generative AI tool. This tool enables users to initiate a new board by providing a description and listing essential elements such as a calendar and project timeline, making it effortless for users to start working on their FigJam templates or diagrams even when they are unsure of where to begin. After users have established a board, they typically employ digital sticky notes to jot down ideas, tasks, or anything else of relevance. However, as the board expands, managing these notes can become challenging. The company aimed to streamline this process by offering an easier method of organization. This involved categorizing the sticky notes into coherent thematic groups based on factors like subject matter or the individual responsible for completing a specific task.

2023. Scrintal raises $1 million for its visual collaboration tool

Scrintal, a startup based in Sweden, has recently raised $1 million. The company offers a visual note-taking and collaboration tool that combines visual canvases with documentation, enabling professionals and teams to seamlessly transform ideas into presentable work on a single screen. Think of it as a combination of Miro, Notion, and other tools commonly used by companies to centralize knowledge and align projects effectively. Scrintal provides users with a platform to quickly capture and organize various types of information, allowing for easy retrieval and comprehension at a later stage. It simplifies the mundane aspects of writing, enabling users to focus more on unleashing their creativity and delivering clear messages.

2022. Apple’s Freeform aims to be a collaborative whiteboard for everyone

Apple has recently introduced its own Figma Whiteboard alternative called Freeform. Unlike Figma, which is geared towards users with design experience, Apple's Freeform app caters to a wider range of users who simply want to gather their ideas using various media formats on a single board. At its core, Freeform is a spacious board with a grid that enables users to place different elements such as text, images, videos, notes, objects, and documents. Apple aims to provide users with an infinite board and basic tools that require minimal onboarding. Many users may already be familiar with similar editing tools through Apple's own apps like Photos and Notes. In addition to serving as a personal whiteboard, Freeform also supports collaboration with teammates, albeit limited to those within the Apple ecosystem. Users can share the board with others by sharing the link via email, Slack, or other messaging apps.

2022. TLDraw offers a collaborative whiteboard without any login

The newly introduced service called TLDraw provides users with a collaborative canvas that doesn't require any login. TLDraw offers a user-friendly experience right from the start. It presents an infinite blank canvas where users can draw lines, create objects, add text, and insert media such as images, videos, or GIFs. Additionally, users can easily share this collaborative board with their colleagues by sharing a link. For situations where changes to the board are not desired, a read-only link can also be shared. This functionality is similar to Google Docs, which allows documents to be shared with multiple contributors or in read-only mode. While TLDraw is freely available for all users, the company also provides developer tools for integrating its canvas, essentially offering a "Whiteboard-as-a-service" solution. TLDraw was initially launched as an open-source project by Steve Ruiz in 2021.

2021. CoScreen launches its screen-sharing tool

CoScreen has introduced a new software solution that enables teams to collaborate and share screens in real time. The company has also successfully raised $4.6 million in funding. CoScreen offers a unique approach to screen sharing. Let's consider a scenario where you are using a Mac at your home, and I'm using a PC at mine. We need to collaborate and share some work: you have a document that requires my editing assistance, and I have an image I want you to view. By using CoScreen, as Pieper explains, we can effortlessly share these two applications over the internet with a single click. Each app will appear on the respective screens as if it were native, allowing both of us to interact with them in real time. CoScreen also includes audio and video chat capabilities, albeit with certain limitations. For instance, the size of video windows is deliberately restricted to minimize the cognitive load during conversations.

2020. Cisco is buying Slido to improve Q&A, polls and engagement in WebEx

While Zoom continues to dominate the videoconferencing landscape, Cisco's WebEx division has demonstrated its commitment to staying competitive by announcing an acquisition. WebEx is acquiring Slido, a company renowned for its platform that enables moderators to manage questions and interactions from a large audience during virtual conferences and live events. Slido's innovative solution allows participants to ask questions in a separate space, and other attendees can upvote the questions they find most valuable, prioritizing them for discussion. Additionally, moderators can conduct polls and receive real-time feedback, fostering better engagement and audience interaction. This approach helps minimize unnecessary disruptions on the main video screen while still giving the audience a voice and the opportunity to actively participate in the conversation. The acquisition of Slido by WebEx strengthens its offerings and showcases its determination to stay at the forefront of the videoconferencing industry.

2020. Vibe introduces a remote collaboration solution that works with your favorite apps

A startup named Vibe aims to simplify remote collaboration for businesses. Their innovative system combines a spacious interactive digital whiteboard with a cloud service, enabling users to conduct remote brainstorming sessions, client presentations, virtual trainings, and more. Vibe seamlessly integrates with a wide range of popular workplace applications, including Slack, Dropbox, Teams, Zoom, OneDrive, Chrome, Asana, and many others. This integration allows businesses to leverage their existing tools, eliminating the need to learn a completely new workflow or switch applications. With Vibe, companies can foster efficient collaboration while maintaining familiarity with their preferred productivity tools.

2020. Demodesk snags $8M to continue developing sales demo platform

Demodesk, a company focused on developing an online sales demo platform, has announced the successful completion of an $8 million Series A funding round. Demodesk has created a platform that facilitates the remote delivery of online sales demos, incorporating intelligent features to streamline the setup process for busy sales professionals. The demand for such a tool has increased significantly during the COVID-19 pandemic, as sales teams still require the ability to connect with customers. Demodesk offers a distinct product that sets it apart from general meeting software like Zoom, WebEx, or GoToMeeting. While these tools typically support screen sharing, Demodesk offers a unique approach that differentiates it from these offerings. Instead of simply sharing the live desktop or presenting a recording where both parties view the same content, Demodesk provides a virtual desktop in the cloud. This allows the salesperson to access notes and additional information that the customer cannot see, while still enabling the customer to view the presentation or demo.

2020. Visual collaboration startup MURAL raises $118M

MURAL, the visual collaboration startup known for its whiteboard-like digital environment that promotes cooperation and brainstorming among users, has successfully raised $118 million in funding. With the newly acquired capital, the startup has outlined its plans, which include investing more in global go-to-market strategies, product development, and community engagement initiatives. While the first two endeavors are typical in the realm of startup funding, the latter is quite distinct. This is because MURAL collaborates with consultants who utilize its product. By strengthening this network, the startup can potentially sustain its current revenue growth, as having a group of product evangelists in different markets can be an effective way to generate awareness and expand its user base.

2020. Video conferencing service Proficonf adds YouTube video streaming

Proficonf, a platform for video conferences and webinars, has introduced new features to enhance user experience. Firstly, it has implemented a new functionality that allows removing participants from the conference room, ensuring a troll-free environment. Secondly, it has introduced a customizable redirect page for participants after a conference or webinar, enabling users to specify any desired URL. This feature serves as a powerful marketing tool for sales purposes. Additionally, the platform now offers streaming capabilities (Live on YouTube, Facebook) in test mode for users with Pro and Premium plans.

2020. iObeya raises $17M for Visual Management platform

IObeya, a French company specializing in digitizing management planning processes such as lean and agile methodologies, has secured a $17 million Series A funding round. Traditionally, organizations rely on physical conference rooms where teams gather to populate various visual management boards with Post-it notes and indicators to facilitate business management. IObeya revolutionizes this process by offering digital solutions for visual management. Their platform digitizes four key areas, namely lean management, factory floor management, agile programming, and the digital workplace, which encompasses design thinking, virtual whiteboarding, and brainstorming. By transitioning these approaches to an online environment, businesses can streamline their planning processes and maximize their benefits.

2020. Zoho Meeting introduces video conferencing with multiple video feeds

Zoho has introduced an enhanced and user-friendly interface for its video conferencing service Zoho Meeting. The online meeting interface of Zoho Meeting now boasts a revamped design, featuring a conveniently positioned top menu that provides easy access to essential functionalities. The active speaker in a meeting is now visually distinguished by a blue frame surrounding their video feed, accompanied by a microphone icon located at the bottom left corner. With the new interface, you can host meetings with a maximum of 100 participants and simultaneously view up to 25 live video feeds. During meetings, you can effortlessly share your screen to deliver presentations or showcase documents. Whether you opt to share your entire screen or a specific application window, Zoho Meeting accommodates both options. Furthermore, participants can request remote access to your screen, enabling collaborative engagement on documents or presentations.

2020. Miro lands $50M Series B for digital whiteboard as demand surges

Miro, the creator of a digital whiteboard, is experiencing a significant surge in usage as businesses transition from physical workspaces to remote environments. In light of this, the company has recently announced an impressive $50 million Series B funding round. Miro sets itself apart by being more than just a lightweight add-in typically found in collaboration tools like Zoom or Microsoft Teams. It functions as a platform that integrates with various enterprise tools, much like Slack does for communication. This integration capability allows users to customize the base tool and build integrations with other commonly used tools, tailoring it to the specific needs of their teams or organizations. This approach has proven successful, with Miro reporting profitability and boasting more than 21,000 customers, including 80% of the Fortune 100 companies. Notable customers of Miro include Netflix, Salesforce, PwC, Spotify, Expedia, and Deloitte.

2020. Proficonf - WebRTC-based web conferencing solution

Proficonf is a web conferencing, online meetings, and webinar solution based on WebRTC technology. It offers various features such as video chat, screen sharing, synchronous playback of media files, and more. With Proficonf, you can host events with up to 250 speakers without the need to download or install any software, even on mobile devices. It is well-suited for team collaboration, business communication, teaching, consulting, and sales communication purposes. Once you register on, you can start an event with a single click and invite participants instantly. Proficonf is accessible on popular web browsers as well as iOS and Android devices.

2019. Skype launched screen sharing on iOS and Android

Skype has recently announced an update to its mobile application, introducing a screen sharing feature for both iOS and Android users during calls. This functionality offers various practical applications, such as sharing presentations or providing remote technical assistance. To access this feature, Skype users can simply tap the newly added "..." (more) menu within the app, where other recently launched features like call recording and subtitles can also be found. Additionally, this mobile release of Skype includes a redesigned calling screen that enables users to dismiss call controls with a single tap. Tapping again removes all controls, allowing the video call itself to take center stage, while another tap brings back all the controls.

2019. Zoho Meeting adds registration moderation, Screen Sharing for meetings

Zoho Meeting has introduced new features for webinars, enhancing the overall experience for participants. A notable addition is the ability for meeting attendees to share their screens, provided they receive approval from the presenter. The introduction of registration moderation offers greater control over webinar registrants, allowing the host to filter and selectively admit specific leads to the session. To ensure you attract the right audience, the registration form plays a crucial role. Additionally, Zoho Meeting now supports high-definition (HD) quality playback of webinar and meeting recordings. These recordings can be easily shared with leads and colleagues, and also downloaded for offline viewing. Users with paid subscriptions to Zoho Meeting can benefit from increased cloud storage capacity, allowing them to store up to 10 meeting recordings and 25 webinar recordings per user.

2018. Webex Teams gets BroadCloud Calling integration

Webex Teams, a collaboration service that facilitates continuous teamwork through video meetings, group messaging, file sharing, and whiteboarding, has enhanced its capabilities with the integration of cloud calling using the enterprise-grade cloud-based PBX phone system, BroadCloud Calling. This integration enables Webex Teams to become a comprehensive unified communications (UC) application, aligning with the original vision of UC. Webex Teams was introduced earlier this year as a result of Cisco merging its two collaboration platforms, Webex and Spark, into a unified platform. With the addition of calling functionality to its existing content sharing and messaging features, Webex Teams offers a seamless and all-encompassing collaboration solution.

2018. RealtimeBoard, a visual collaboration platform for companies, raises $25M

RealtimeBoard, an effective visual collaboration tool designed for distributed teams, has secured $25 million in Series A funding. The company intends to utilize the additional investment to support its ongoing expansion efforts. This includes enhancing customer acquisition capabilities through the strengthening of sales and marketing teams, as well as fostering growth within its user community. RealtimeBoard aims to develop a comprehensive visual collaboration platform that facilitates digital whiteboarding and serves as a central hub for integrating various collaboration tools utilized by organizations. Notable companies such as Hubspot, Skyscanner, Qlik, Autodesk, Netflix, and Twitter are among RealtimeBoard's esteemed customers, with the platform boasting a user base of 2 million worldwide. The startup generates revenue by offering its software-as-a-service (SaaS) on a per-seat basis for teams or entire companies.

2018. Zoho Meeting adds moderator controls

Zoho Meeting has introduced Moderator Controls to its online meetings software. With this new feature, presenters can lock meetings to minimize interruptions during important discussions. Once a meeting is locked, no additional participants can join. Furthermore, the Switch presenter feature allows anyone to share their screen and effectively demonstrate their point. Through screen sharing, participants have the ability to share various types of content such as documents, presentations, spreadsheets, or any other application. To maintain a focused session, background noise can be eliminated by muting individuals or all participants. In the event that someone unintentionally joins or is no longer relevant to the topic, they can be promptly removed, allowing the discussion to proceed smoothly.

2018. Zoho Meeting adds webinars

Zoho Meeting introduces an exciting new feature that enables users to schedule and conduct captivating webinars online. In addition to sharing the webinar registration link through posts and emails, you now have the option to embed the link on your website and blogs that attract high traffic. Attendees can effortlessly join your session directly from their web browser with just a single click. With Zoho Meeting, you can share presentations, multiple screens, and applications with your participants, record and distribute your webinars, interact with your audience through polls and Q&A sessions, access analytics, and export comprehensive reports.

2018. Cisco morphed Spark into Webex

Cisco has announced that its team messaging app, Spark, will undergo a rebranding and integration into its Webex platform. The decision entails discontinuing the Cisco Spark brand and introducing Webex Teams as its successor. Webex Teams will incorporate all the collaborative functionalities of Spark, such as persistent messaging, whiteboarding, easy guest access, and content sharing. Additionally, Cisco has introduced a new videoconferencing app called Webex Meetings, which will replace Spark's existing meeting app. Previously, Spark video meetings operated separately in the public cloud, rather than within Webex data centers. Consequently, both Webex Meetings and Webex Teams will now operate on the Webex infrastructure backbone.

2018. Cisco acquired Accompany to add AI to Webex

Cisco has made an agreement to purchase the startup Accompany, known for its utilization of artificial intelligence to create comprehensive databases containing information on individuals and their professional relationships within organizations. This technology functions as a personal assistant, equipping executives with the necessary context prior to conversations and meetings. Cisco intends to integrate Accompany's technology into its collaboration products, such as incorporating company and individual profiles into Webex meetings. The acquisition will involve a payment of $270 million in cash and stock, as confirmed by Cisco.

2018. Cisco Spark & Webex combine into single collaboration platform

Cisco has taken a step towards streamlining its collaboration offerings by merging its two separate packages, Spark and WebEx, into a unified platform. This decision was driven by Cisco's development of these similar packages independently, which resulted in market and sales channel confusion. With the introduction of Webex Teams, Cisco has combined the collaboration features from Spark and WebEx, including whiteboarding, persistent messaging, roster management, meeting controls, and content sharing. Previously, Cisco Spark utilized the Control Hub as its management tool with basic analytics capabilities, while WebEx customers relied on the separate Site Admin tool for analytics. Now, the Control Hub supports both WebEx Meetings and WebEx Teams, providing comprehensive analytics functions for WebEx users.

2017. Zoho Meeting gets iOS app

With the newly launched Zoho Meeting iOS app, you can now engage in meetings with colleagues and also leverage its capabilities to host webinars, conduct demos, and provide user education to customers. Powered by iOS 11, the Zoho Meeting app allows you to seamlessly share your phone's screen with your audience, whether they are fellow coworkers or customers. This feature proves beneficial not just for conducting live demos and hosting webinars, but also for delivering presentations in a more contextual and interactive manner. The best part is that neither you nor your collaborators are required to create an account or sign in to participate. As long as the app is installed on your device, you are all set to join or host a meeting effortlessly.

2017. Video conferencing service Zoom raised $100 million

Zoom, the cloud-based video conferencing service, has recently secured a $100 million investment in its Series D funding round, resulting in a valuation of $1 billion. Alongside this funding milestone, the company has also introduced a significant product update, enabling customers and third-party developers to build applications on the Zoom platform. Zoom provides a unified solution that encompasses cloud video conferencing, online meetings, group messaging, and a software-defined conference room solution, all within an intuitive interface. Its platform ensures seamless and high-quality video, audio, and wireless screen-sharing experiences across various operating systems including Windows, Mac, Linux, Chrome OS, iOS, Android, Blackberry, Zoom Rooms, as well as H.323/SIP room systems.

2015. LogMeIn acquired whiteboard app Zamurai

LogMeIn has acquired Zamurai, a popular whiteboard app for the iPad, with the intention of expanding the capabilities of its online collaboration and meeting app Although Zamurai is currently available on the app store and has received recognition in the productivity app category, its future availability may be limited. LogMeIn plans to phase out the Zamurai name and integrate its technology into new versions of's apps for the iPhone, iPad, and Apple Watch. Moving forward, the integrated technology will be exclusively offered through Existing Zamurai users will be provided with a migration path, allowing them to seamlessly transition to In addition to its whiteboarding functionality, Zamurai was actively developing real-time visual collaboration technologies. With the entire Zamurai team joining LogMeIn, this acquisition suggests potential future enhancements for

2015. Fuze acquired online team collaboration platform LiveMinutes

Web Conferencing company Fuze has recently acquired LiveMinutes, an online team collaboration platform. LiveMinutes offered a workspace where co-workers could collaborate by sharing various file types, including Office documents, PDFs, and PSDs. Additionally, it facilitated conference calls via the web or Skype. This acquisition marks a significant expansion for Fuze, as it transitions from solely focusing on online meetings to introducing a new product called Fuze Spaces. Fuze Spaces enables colleagues to chat, share, and provide feedback on files, organize projects, and more through a web-based dashboard. In parallel, Fuze has secured $20 million in fresh funding to support its ongoing business growth. The company positions itself as a contemporary alternative to services like WebEx and GoToMeeting, offering voice and HD video conferencing solutions that empower distributed teams to connect, share content, and collaborate via the cloud.

2014. GoToMeeting comes to Android smartwatches

The videoconferencing app GoToMeeting has introduced compatibility with Android Wear smartwatches. The updated app is now accessible on Google Play and is compatible with various Android Wear watches, including the Samsung Gear Live, Moto 360, and LG G Watch. With the new GoToMeeting app, the smartwatch serves as a secondary or tertiary screen, primarily providing simple playback control functionalities. Citrix, the company behind GoToMeeting, does not anticipate users conducting business directly from their wrist. Instead, the intention is for users to utilize their phone or computer for more critical tasks while using the smartwatch for less demanding activities like participating in bi-daily sales calls.

2014. Adobe Connect 9.3 improves screen sharing and whiteboard

Adobe has recently unveiled the latest iteration of its web conference platform, Adobe Connect 9.3. This version introduces various improvements in key areas such as screen sharing, virtual whiteboard functionality, social media integration, and compatibility with and Microsoft Lync 2013. With regards to screen sharing, Adobe Connect 9.3 incorporates a new control panel that provides users with the ability to preview shared content, manage video and audio settings, handle participant management, engage in chat interactions, and respond to notifications. Additionally, the update introduces new pen and pencil tools to complement Adobe's existing marker and highlighter options. Users can now also utilize a brand new color picker and enjoy enhanced layer arrangement capabilities. Furthermore, Adobe Connect 9.3 offers customers an immersive virtual whiteboard experience that replicates the familiarity of a classroom setting. Users can record notes directly on the whiteboard, creating an interactive environment similar to an in-person classroom experience. These enhancements contribute to a more engaging and collaborative web conferencing experience for Adobe Connect users.

2012. RealtimeBoard - whiteboard + Balsamiq Mockups + Prezi

Once we reviewed the two best in class (at that time) whiteboarding tools - DabbleBoard and Twiddla. So, on August 31 2012 DabbleBoard will be shut down. But instead, another cool service - RealtimeBoard is launching. Recall, whiteboard - is a virtual online board for collaborative drawing using simple graphical tools, images and graphical objects. Why RealtimeBoard is interesting? First of all, it's really high-quality service (fast and convenient). Besides, it provides three original features. The first - is a library of interface elements, which makes it easy to develop web site and application layouts. It works like the popular service for interface development Balsamiq Mockups, but here you can develop layout collaboratively. ***

Editor: Adam Levine
Adam is an expert in project management, collaboration and productivity technologies, team management, and motivation. With an extensive background working at prestigious companies such as Microsoft and Accenture, Adam's in-depth knowledge and experience in the field make him a sought-after professional. Currently, he has ventured into entrepreneurship, owning a thriving consulting and training agency where he imparts invaluable insights and practical strategies to individuals and organizations, empowering them to achieve their goals and maximize their potential. You can contact Adam via email