Top 12 Enterprise Content Management software
Last updated: September 14, 2020
Enterprise Content Management (ECM) software provides document and records management, content taxonomies, auditing capabilities, check-in/check-out and other workflow controls and security mechanisms that allow to obtain, organize, store and deliver information.
SharePoint's multi-purpose platform allows for managing and provisioning of intranet portals, extranets and websites, document management and file management, collaboration spaces, social networking tools, enterprise search, business intelligence tooling, process/information integration, and third-party developed solutions. SharePoint can also be used as a web application development platform.
Alfresco is a Free enterprise content management system for Microsoft Windows and Unix-like operating systems. Alfresco includes a content repository, an out-of-the-box web portal framework for managing and using standard portal content, a CIFS interface that provides file system compatibility on Microsoft Windows and Unix-like operating systems, a web content management system capable of virtualizing webapps and static sites via Apache Tomcat, Lucene indexing, and Activiti workflow. The Alfresco system is developed using Java technology.
Nuxeo provides an Open Source Content Management Platform enabling architects and developers to easily build, deploy, and run content-centric business applications. In the cloud or on premise, Nuxeo's Enterprise Content Management (ECM) technology offers an integrated solution for Document Management, Case Management, Digital Asset Management and much more. Built on a modern, Java-based architecture, the Nuxeo Platform is architected for modularity and extensibility, unlike traditional ECM solutions.
OpenKM is a web base document management application that uses standards and Open Source technologies. OpenKM provides full document management capabilities including version control and file history, metadata, scanning, workflow, search, and more. It also allows the social activities around content to be used to connect people to other people, information to information, and people to information; helping to manage, more efficiently, the collective intelligence of the human resources of the company.
Documentum provides management capabilities for all types of content including business documents, photos, video, medical images, e-mail, Web pages, fixed content, XML-tagged documents, etc. The core of Documentum is a repository in which the content is stored securely under compliance rules. This repository appears as a unified environment, although content may reside on multiple servers and physical storage devices within a distributed environment.
Marketing teams use KnowledgeTree to get the right Content Marketing materials to Sales. Help sales teams discover the best sales content for any sales situation — right from Salesforce.com. Learn which content engages prospects and help sales teams stay on message. Match Content Marketing assets to sales situations so relevant content is always in sales’ hands. Understand when sales people and prospects use your content. So you know which content turns prospects into fast-moving deals.
OpenText products help organizations put content to work. Whether your goal is to drive revenue, improve productivity, reduce costs or ensure regulatory compliance and sound information governance, OpenText has the product to execute.
LogicalDOC is a document management system software easy-to-use, reliable and affordable, which can improve your business efficiency. The installation and implementation of LogicalDOC's Document Management System software is easy. Irrespective of the type of organization whether large or small, the support, licensing and optional packages are all affordable. LogicalDOC - DMS (Document Management System) greatly facilitates how one manages and process important documents, this eases your job and saves you a lot in terms of monetary value and time waste.
DocuShare is one of the most flexible, easy-to-use content management platforms on the market today. It manages a wide range of paper and digital content and automates your business processes so your organization’s, customers, constituents, and partners can efficiently access, share and process business critical information 24 x 7.
Huddle, secure cloud collaboration and content management for the enterprise. Secure file storage, project management & collaboration software. Connect with the people you need to get the job done. Unlike other tools, Huddle lets you work with anyone, whether they're inside your company or outside the firewall. Invite them into Huddle to work together on projects, share files or catch up in real-time.
on Live Enterprise
Adobe LiveCycle Enterprise Suite is an alternative enterprise document and form platform that helps you capture and process information, deliver personalized communications, and protect and track sensitive information. LiveCycle ES extends business processes to your mobile workforce and clients, increasing productivity while broadening service access to any user equipped with a desktop, smartphone, or tablet.
IBM ECM delivers high value solutions that can help companies transform the way they do business by enabling them to put content in motion: capturing, activating, socializing, analyzing and governing it throughout the entire lifecycle. FileNet Content Manager provides powerful document management and ready-to-use workflow that helps you capture, manage, and share content.
Latest news about Enterprise Content Management software
2019. Headless CMS company Strapi raises $4 million
French startup Strapi that develops open-source Node.js headless content management system has raised a $4 million. Strapi has become quite popular in the headless CMS space, with 500,000 downloads and 250 contributors to the open-source project. Anybody can download Strapi and run it on their own server. You can then develop your front end, fetch content in your mobile app using the Strapi API and more. Strapi lets you customize the admin panel so that you only see the fields you need when you add content. It works with SQLite, MongoDB, MySQL and Postgres databases. The company plans to build an ecosystem of plugins to expand the features of your CMS installation. Eventually, the startup could launch a hosted version of Strapi so you don’t have to manage the server infrastructure yourself.
2019. Contentstack raises $31.5M Series A round for its headless CMS platform
Contentstack, a startup that offers a headless CMS platform for enterprises, today announced that it has raised a $31.5 million Series A. The company says that it saw its revenue grow by 4x in the first half of 2019 compared to the same time period last year. The company tells that it is getting traction across industries, but retail, travel/hospitality, sports/entertainment and tech are doing especially well. Like most companies at the Series A stage, Contentstack says it will use the new funding to scale its sales and marketing team and build out its partner ecosystem and community around the product. Sampat also tells me that the company plans to expand beyond its core regions of the U.S., India and Europe by moving into the APAC region in the first half of 2020, mostly with a focus on Australia and New Zealand.
2019. AI contract management startup Icertis raised $115M
Icertis, the startup that develops cloud-based software to help large companies manage contracts, has raised $115 million at more than a billion-dollar valuation to become the latest SaaS unicorn. Icertis lets users manage almost all kinds of contracts. Companies use Icertis’ products to handle procurement, sales and corporate contracts, including non-disclosure agreements. In addition to helping users create contracts, Icertis’ software also tracks when terms are met, ensures regulatory compliance and automates administrative tasks like sending renewal reminders. Its revenue is at about $100 million currently — another key area it intends to scale.
2019. ContractPodAi scored $55M for its AI-powered contract management software
ContractPodAi, a London-based startup that has developed what it describes as AI-powered contract lifecycle management software, is disclosing $55 million in Series B funding. ContractPodAi offers an “end-to-end” solution spanning the three main aspects of contract management: contract generation, contract repository and third-party review. Its AI offering, which uses IBM’s Watson, claims to streamline the contract management process and reduce the burden on corporate in-house legal teams. Customers include Bosch Siemens, Braskem, EDF Energy, Total Petroleum, Benjamin Moore and Freeview.
2019. Lexion raised $4.2M to implement AI for contract management
Contract management startup Lexion has raised a $4.2 million seed round. Lexion was incubated at the Allen Institute for Artificial Intelligence (AI2) that is turning out some of the best applied machine learning solutions, and contract management is a perfect example — it’s a huge issue for companies at every size and the demand for visibility into contracts is only increasing as companies face growing regulatory and compliance pressures. Lexion sees a big opportunity in the mid-market. Similar to how back in the 2000s, Siebel or other companies offered very expensive CRM software and Salesforce appeared. Now Salesforce is the expensive version and we have this long tail of products in the mid-market. Like most startups at this stage, Lexion plans to invest the new funding into building out its product — and especially its AI engine — and go-to-market and sales strategy.
2017. OpenText acquired forensic security vendor Guidance Software
Content management company OpenText acquired Guidance Software, a forensic security and eDiscovery vendor for $240 million. OpenText has never been afraid to open its wallet to fill in a hole (or even buy something with overlapping functionality). As a case in point, just about a year ago, it bought Documentum, alternative enterprise content management firm, from EMC for $1.62 billion. This acquisition gives the company some overlapping functionality too, but Cheryl McKinnon, an analyst with Forrester Research who monitors the content management industry, says it also gives the company forensics tools, which are new to them.
2016. Alfresco is available as a managed service on AWS
Alfresco, a provider of enterprise content management (ECM) and business process management (BPM) software, has announced the early availability of its platform as a managed service hosted on Amazon Web Services (AWS). As a result, users will be able to access the platform a single-tenant managed service hosted in an AWS Virtual Private Cloud (VPC). Alfresco is also making it easier to simplify cloud deployment for customers managing their own AWS infrastructure.
2016. OpenText acquires Documentum for $1.62 billion
OpenText is acquiring Dell EMC's enterprise content division, including Documentum for $1.62 billion. Under the terms of agreement, the software, associated services and employees of ECD will be integrated into OpenText. The deal comes less than a week after EMC officially became part of Dell. EMC’s content management business did not fit into that mix. EMC acquired Documentum in 2003 for $1.7 billion. Documentum was always an odd fit for EMC and it was no secret that EMC has been trying for the last few years to find a buyer for Documentum. The acquisition further strengthens OpenText as a leader in Enterprise Information Management, and OpenText is now taking on IBM (FileNet) head to head.
2016. OpenText acquired Recommind
Just a week after OpenText announced that it was selling off $600 million worth of senior debt notes to fund future acquisitions, the company dropped $163 million to acquire Recommind, an e-discovery and information analytics provider. Recommind provides a Software-as-a-Service (SaaS) platform and managed services solutions that include Axcelerate for e-discovery review and analysis, Perceptiv for contract analytics and Decisiv for enterprise-wide information access. OpenText officials said the e-discovery capabilities will complement their enterprise information management (EIM) solutions. Recommind will also expand OpenText's expertise in cloud and analytics.
2016. EMC wants to sell Documentum
EMC is looking to sell Documentum, the company’s enterprise content management product, ahead of Dell acquisition. Documentum is the grandaddy of ECM. It started a market that is beginning to show its age as companies move away from expensive, monolithic tools that take months or years to implement. To its credit over the years, Documentum has tried to keep up — its latest attempt is known as Project Horizon where it tries to move to the cloud and break up the complexity of enterprise content management software. Probably, Dell didn’t see much value in EMC holding onto Documentum, and it will give them one less thing to worry about when the sale goes through at some point this year.
2016. Alfresco integrates its ECM and BPM
Alfresco announced a tight integration between its enterprise content management (ECM) platform, Alfresco One, and its Business Process Management (BPM) platform, Activiti. It's the climax to years of effort to pull the two platforms closer together, and rounds out the functionality of both to manage both business content and processes. Today’s announcement enables Alfresco to compete in Process and Collaboration Management (PCM) market. Alfresco is bringing to that market offers enterprises a broad range of content management and content driven processes. In effect, it combines BPM, ECM and records management, as well as offering integrations with capture and e-signature vendors.
2015. Alfresco enhanced integration of its ECM and BPM systems
Alfresco is enhancing its ECM and BPM platforms — Alfresco One and Activiti — with the release of new modules for analytics and media management and upgraded BPM capabilities. The release of these elements add new functionality to the platforms and pull BPM and ECM closer together. The upgrades build on Alfresco's open source BPM offering, which many enterprises were already incorporating into their apps as a pure BPM engine. Now reborn as an enterprise version, Activiti v1.0 provides integration with Alfresco Share, Alfresco’s collaboration tool. Alfresco also released an Analytics Module, which can sit with any of the Alfresco products. It offers new insights and reporting capabilities on content, process and people-related events.
2014. Enterprise cloud collaboration provider Huddle raises $51M
Huddle, the enterprise cloud collaboration provider that competes with the likes of Microsoft’s Office 365, is today announcing that it has raised another $51 million in funding, which was made at a company valuation of between $250 million and $300 million. The reason for Huddle’s success appears to be two-fold: platform and customer base. On the first of these, Huddle was one of the early movers in developing a platform where companies can not only share and exchange files with one another, but also work on them together, with versioning control and other ways of tracking changes built into the platform. Secure services on the platform include Team collaboration, file sharing, task management, social collaboration and mobile collaboration, integrating with a number of third party apps and supporting multiple other platforms including Office, SharePoint, and SalesForce.
2014. Huddle launches secure document publishing patform
Cloud collaboration and content management Huddle unveiled a secure document publishing platform that comes with a full analytics dashboard and helps enterprises measure, track and interact with the files that they share and publish. These capabilities complement its existing intelligent recommendation engine. Through the platform enterprises can publish final, read-only versions of documents to a secure audience and monitor all activities around the files. Once a document has been through the team collaboration stages, is final and ready to be shared across an enterprise, Cochran said, that is when Huddle’s secure publishing platform comes in.
2014. Alfresco raises $45M to fight with EMC and Microsoft
UK-based Alfresco, an open source, enterprise content management startup, has received Series D funding of $45 million — that is more than twice as big as all of its previous rounds put together. Alfresco competes against legacy services like EMC Documentum and Microsoft SharePoint to help large organisations manage their disparate document storage both in the cloud and on-premises, and also offer versioning control and other compliance requirements across mobile, PC and other devices. Alfresco will use the new funding to step its business up a gear, with new sales and marketing efforts, and moves into more cloud-based services that could see it competing more directly also against the likes of Dropbox, Box and Huddle.
2012. EMC buys file syncing service Syncplicity
Dropbox for business continues to conquer the Enterprise. EMC, the developer of the largest and most complicated enterprise content management system Documentum, has acquired the small file storage and syncing service Syncplicity. It's assumed that this service will enable Documentum users to work with files stored in the ECM system from their mobile devices. It's interesting that EMC has a daughter company - VMWare, which is developing its own similar service Project Octopus, but apparently, the EMC could not wait any longer, because it's an urgent issue. Indeed, the main competitor on the ECM market - Open Text has already launched such a file syncing service Tempo in the beginning of the year. Syncplicity - is one of the oldest DropBox competitors. While this startup hasn't achieved such popularity, but it was originally more business-oriented and its security features much stronger than in DropBox.
2012. Open Text and Liferay create Dropbox clones
Could you imagine couple of years ago that such serious enterprise vendors like Open Text and Liferay, that develop such a serious enterprise content management systems (ECM) will copy such a simple consumer service as Dropbox? Nevertheless, it happens. Because even in large corporations (that use ECM) employees are ordinary people. And they also don't want to work for the system, but want the system to help them work. And they also use Dropbox, even if IT administrators prohibit it. There is only one way out - to create the same (simple) service and protect it with firewall. This is the very idea behind the new services: Open Text Tempo and Liferay Sync. They allow to sync files between desktop folder, web account, tablet and smartphone, quickly share files with co-workers, and they work on corporate servers. That's simple.
2011. EMC offers Documentum in the Cloud and on the iPad
It's always a pleasure to watch, when a software giant's senior manager is talking from the stage that: "guys, customers do not want to tinker with the software, they need on-demand solutions ... it's time to move the software to the Cloud." In this case we are talking about EMC. On the video - Paul Maritz, president of VMWare (which is owned by EMC), talking about the benefits of cloud technologies and presenting (of course, revolutionary) platform EMC OnDemand. This platform will be used to host the wide range of applications by EMC and its partners, but for now it provides on the well-known content management systems EMC Documentum, EMC Captiva and EMC Document Sciences. Although Documentum alrady has a set of web-interfaces, the access to the cloud version is implemented via the VMWare's virtualization technologies. Of course, EMC, although it's the leader of ECM market, is not the first company to provide ECM from the cloud. SpringCM, Nuxeo and Alfresco already doing it. But when a big player takes a step into the Cloud, the credibility of cloud technologies is significantly increased. The second good news from EMC - is that the company released the Documentum app for iPad. They even suggested the new term to describe the revolutionary spirit of this invention. "Choice Computing" - it means that users should have a choice on which device to use the system. Applause! But EMC has not stopped with that. The experts in the company found another revolutionary idea: "users want the interface to be simple and clean". So the company introduced the completely redesigned (simple) interface for Documentum.
2011. Alfresco created collaboration system for SMB
Alfresco's content management and collaboration system gained its big popularity thanks to the low pricing and availability of free open-source edition. But still it's pretty complicated solution that doesn't fit small business. But now Alfresco decided to fix this issue and released Alfresco Team which is designed for content collaboration in departments and small companies. It reminds Sharepoint Team Site or Box.net, but more functional and cheap. Users can create sites (workspaces) with different pages - document libraries, calendars, wiki, task lists, blogs, forums. Alfteso Team's functionality includes social tools (comments, ratings, Like buttons), activity streams, web-viewer (which lets you view even videos and audio files), mobile versions for iPhone and iPad, workflow-engine (implemented on Alfresco BPM), document converter (eg doc -> pdf). It's also integrated to Google Docs. The document is stored in Alfresco Team can uploaded Google Docs, collaboratively edited there (in real time) and saved back to the Alfresco Team. Alfresco Team has no separate free open-source version. It's features will be synced to Alfresco Community. However Alfresco Team provides the full-functional free version up to 5 users. The paid version costs $199/user/year. But if you have many users - this price may drop more than 2 times. You can use the solution either on your own server, or on Amazon EC2.
2010. Document Management goes 2.0: Alfresco vs SharePoint
Document management systems (DMS) and related to them Enterprise Content Management systems (ECM) like all other IT solutions are gradually embracing Enterprise 2.0 technologies. This is a difficult move for them. Because DMS and ECM - are quite old and conservative technologies/systems and it's always difficult to change for old school. Besides the main DMS and ECM users are large companies and it's very difficult to upgrade them to the next level. Nevertheless, the progress goes on. Let's take a look on how the Enterprise 2.0 technologies are implemented in DMS and ECM nowadays: Web DMS/ECM appeared quite long ago, so they started to implement Web-technologies even earlier than other IT systems. After all Web-interface reduces system costs, makes it easier to administer, provides access via the Internet. World market leaders Documentum and Open Text have switched to Web-technologies already in 90's. At the moment, all the leading ECM systems provide web interface or integrated with portals as a web-based front-end. SaaS / Cloud While the implementation of the web-technologies in DMS/ECM was quite smooth, the move to the Cloud had been blocked by the obvious problem - the content managed by these systems (files, documents, media ...) should also move to the cloud (and that may be gigabytes of data). And the problem is not only in one-time transfer. Using the cloud-based system users had to download document each time and then upload it back. However, recently the cloud storage became quite cheap. And most importantly, appeared online editors (like Google Docs) and online viewers (like Scribd). As a result, content can now be created in the cloud, edited and viewed in the cloud without the necessity to download/upload. Alfresco, Sharepoint, SpringCM and KnowledgeTree are most actively embracing the cloud. Mobile Mobile business applications have blossomed with the move to the Cloud (because they are typically getting data from the cloud). And because the transition of DMS/ECM to the cloud was quite slow, the mobile access is also at the starting point in this sphere. The wide variety of mobile platforms also blocks the move to the mobile world. Therefore, even Sharepoint boasts a full mobile access only on Windows Phone. Perhaps the most advanced mobile access in ECM sphere is provided by Adobe LiveCycle, that is available on all major mobile platforms. Social It is true that the "document" - the object around which DMS/ECM are built - is an outdated technology that was invented not for computers but for paper. So, now when refreshed staff better understands not the language of "documents" but the language of "social networking" - the documents are giving way to social collaboration tools. "Static" documents are replaced by "dynamic" wikis, discussions, ratings. Document management systems get profiles, blogs, microblogs, forums. Alfresco, Sharepoint, Open Text are becoming more like Facebook. Mashups Mashups - applications that combine data from many sources via web API-interfaces. And ECM vendors - are the main driving force behind the implementation of these web APIs. A couple of years ago the leading ECM vendors (Microsoft, IBM, EMC, Open Text, Alfresco, Oracle, SAP) joined their forces to create an open web-standard CMIS, which enables business applications easily "communicate" with any data sources and create mashups.