Top 10 Enterprise Content Management software
Last updated: August 28, 2022
Enterprise Content Management (ECM) software provides document and records management, content taxonomies, auditing capabilities, check-in/check-out and other workflow controls and security mechanisms that allow to obtain, organize, store and deliver information.
SharePoint's multi-purpose platform allows for managing and provisioning of intranet portals, extranets and websites, document management and file management, collaboration spaces, social networking tools, enterprise search, business intelligence tooling, process/information integration, and third-party developed solutions. SharePoint can also be used as a web application development platform.
Alfresco is a Free enterprise content management system for Microsoft Windows and Unix-like operating systems. Alfresco includes a content repository, an out-of-the-box web portal framework for managing and using standard portal content, a CIFS interface that provides file system compatibility on Microsoft Windows and Unix-like operating systems, a web content management system capable of virtualizing webapps and static sites via Apache Tomcat, Lucene indexing, and Activiti workflow. The Alfresco system is developed using Java technology.
OpenText products help organizations put content to work. Whether your goal is to drive revenue, improve productivity, reduce costs or ensure regulatory compliance and sound information governance, OpenText has the product to execute.
Nuxeo provides an Open Source Content Management Platform enabling architects and developers to easily build, deploy, and run content-centric business applications. In the cloud or on premise, Nuxeo's Enterprise Content Management (ECM) technology offers an integrated solution for Document Management, Case Management, Digital Asset Management and much more. Built on a modern, Java-based architecture, the Nuxeo Platform is architected for modularity and extensibility, unlike traditional ECM solutions.
Documentum provides management capabilities for all types of content including business documents, photos, video, medical images, e-mail, Web pages, fixed content, XML-tagged documents, etc. The core of Documentum is a repository in which the content is stored securely under compliance rules. This repository appears as a unified environment, although content may reside on multiple servers and physical storage devices within a distributed environment.
OpenKM is a web base document management application that uses standards and Open Source technologies. OpenKM provides full document management capabilities including version control and file history, metadata, scanning, workflow, search, and more. It also allows the social activities around content to be used to connect people to other people, information to information, and people to information; helping to manage, more efficiently, the collective intelligence of the human resources of the company.
A powerhouse combo for your content and digital asset management needs. Get personalized, content-led experiences into market faster with Adobe Experience Manager, which combines digital asset management with the power of a content management system.
LogicalDOC is a document management system software easy-to-use, reliable and affordable, which can improve your business efficiency. The installation and implementation of LogicalDOC's Document Management System software is easy. Irrespective of the type of organization whether large or small, the support, licensing and optional packages are all affordable. LogicalDOC - DMS (Document Management System) greatly facilitates how one manages and process important documents, this eases your job and saves you a lot in terms of monetary value and time waste.
IBM ECM delivers high value solutions that can help companies transform the way they do business by enabling them to put content in motion: capturing, activating, socializing, analyzing and governing it throughout the entire lifecycle. FileNet Content Manager provides powerful document management and ready-to-use workflow that helps you capture, manage, and share content.
DocuShare is one of the most flexible, easy-to-use content management platforms on the market today. It manages a wide range of paper and digital content and automates your business processes so your organization’s, customers, constituents, and partners can efficiently access, share and process business critical information 24 x 7.
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Latest news about Enterprise Content Management software
2022. OpenText acquires Micro Focus for $6B
ECM giant OpenText is buying Micro Focus for a total value of $6 billion. Micro Focus is a British company, built much of its business buying legacy software companies like Borland, Novell and Cobol-IT. Its highest-profile deal was an $8.8 billion agreement in 2016 to partner with HPE on part of its enterprise software portfolio. Aside from some of the pieces in the HPE portfolio, like the infamous Autonomy deal, most of Micro Focus’ catalog doesn’t align in a direct way with OpenText’s content management roots. That’s because it appears to be a big deal about getting bigger rather than direct synergy with the acquiring company.
2021. Sanity raises $39M for its “use-anywhere” approach to content repositories
A startup called Sanity, which has built a system to make it easier to repurpose and use content assets across a number of places, and to more easily use data as content, has raised $39 million. Sanity is taking a programmatic approach to content, giving companies a content lake - structured, yet schema-less. This in turn gives companies the ability to use it across a number of use cases. This is notable because typically content is stored in silos created for specific purposes, part of the limitation of how CMS systems, even typical headless CMS systems, are conceived and built. That makes repurposing slow, buggy, and something a business might be more stretched to do.
2021. Templafy raises $60M for its B2B SaaS platform that does business document creation
Templafy, a Denmark-born B2B SaaS platform that does business document creation, has raised a $60 million D round. To some extent, Templafy competes with PandaDoc. However it is very enterprise focused, so it is agnostic to use case. It’s really about helping employees produce pretty much any type of business document or content that they need to have, allow them to start from any application where they work. It might be Office or Google but it could also be Salesforce or Teams or Slack. Others are very vertically focused against particular use cases, for example around sales. Templafy is horizontally focused and helping out on a series of use cases across large enterprises.
2020. Hyland to acquire Alfresco
Hyland, a content services provider, has signed a definitive agreement to acquire Alfresco, an open-source ECM platform. Alfresco was founded in 2005 by John Newton (co-founder of Documentum) and John Powell (a former COO of Business Objects) and long time was a leader in open-source ECM. Headquartered in Boston, Alfresco develops a cloud-native digital business platform that delivers content services solutions to connect, manage and protect organizations' most critical information. Upon transaction close, the entire Alfresco business is expected to be managed under Hyland Software, Inc. The acquisition furthers Hyland's vision to become the world's leading content services provider, expanding its global footprint with additional customers, partners and employees with extensive industry experience. The addition of Alfresco's solutions augments Hyland's range of content services offerings and provides new opportunities to engage with the open-source community for product innovation.
2020. Templafy raises $25M to deal with enterprise documents
Templafy — which had come up with a way for enterprises to more easily make templates out of standard documents (yes, it’s a thing) — raised an additional $15 million. The company integrates with enterprise infrastructure to provide corporate content assets, document templates, and automatic validation of created documents for all kinds of clients. Templafy has plenty of competition across all the vertical categories it covers – for example in Template Management (Litera); Creative Content (Frontify, Bynder), Sales Enablement (Showpad, Seismic), Proposal management (Conga, PandaDoc), Email Signature Management (Exclaimer, Xink).
2019. Salesforce announces new content management system
Salesforce has announced a brand new tool called Salesforce Content Management System, which it says is designed from the ground up to deliver a quality customer experience across multiple channels. The idea is to provide a way for customers to create, manage and deliver more meaningful content across multiple channels from within the Salesforce family of products. The company claims it doesn’t require any kind of deep technical knowledge to do it, meaning marketers and product people should be able to create and deliver content without the help of IT, once the system is properly set up. While users can create more personalized content based on what they know about the customer based on Salesforce data, the key differentiator here is the ability to connect to third-party systems. A hybrid CMS provides a native experience channel or touchpoint, but also gives you the flexibility to present content to any touchpoint built on a third-party system.
2019. Headless CMS company Strapi raises $4 million
French startup Strapi that develops open-source Node.js headless content management system has raised a $4 million. Strapi has become quite popular in the headless CMS space, with 500,000 downloads and 250 contributors to the open-source project. Anybody can download Strapi and run it on their own server. You can then develop your front end, fetch content in your mobile app using the Strapi API and more. Strapi lets you customize the admin panel so that you only see the fields you need when you add content. It works with SQLite, MongoDB, MySQL and Postgres databases. The company plans to build an ecosystem of plugins to expand the features of your CMS installation. Eventually, the startup could launch a hosted version of Strapi so you don’t have to manage the server infrastructure yourself.
2019. Contentstack raises $31.5M Series A round for its headless CMS platform
Contentstack, a startup that offers a headless CMS platform for enterprises, today announced that it has raised a $31.5 million Series A. The company says that it saw its revenue grow by 4x in the first half of 2019 compared to the same time period last year. The company tells that it is getting traction across industries, but retail, travel/hospitality, sports/entertainment and tech are doing especially well. Like most companies at the Series A stage, Contentstack says it will use the new funding to scale its sales and marketing team and build out its partner ecosystem and community around the product. Sampat also tells me that the company plans to expand beyond its core regions of the U.S., India and Europe by moving into the APAC region in the first half of 2020, mostly with a focus on Australia and New Zealand.
2019. AI contract management startup Icertis raised $115M
Icertis, the startup that develops cloud-based software to help large companies manage contracts, has raised $115 million at more than a billion-dollar valuation to become the latest SaaS unicorn. Icertis lets users manage almost all kinds of contracts. Companies use Icertis’ products to handle procurement, sales and corporate contracts, including non-disclosure agreements. In addition to helping users create contracts, Icertis’ software also tracks when terms are met, ensures regulatory compliance and automates administrative tasks like sending renewal reminders. Its revenue is at about $100 million currently — another key area it intends to scale.
2019. ContractPodAi scored $55M for its AI-powered contract management software
ContractPodAi, a London-based startup that has developed what it describes as AI-powered contract lifecycle management software, is disclosing $55 million in Series B funding. ContractPodAi offers an “end-to-end” solution spanning the three main aspects of contract management: contract generation, contract repository and third-party review. Its AI offering, which uses IBM’s Watson, claims to streamline the contract management process and reduce the burden on corporate in-house legal teams. Customers include Bosch Siemens, Braskem, EDF Energy, Total Petroleum, Benjamin Moore and Freeview.
2019. Lexion raised $4.2M to implement AI for contract management
Contract management startup Lexion has raised a $4.2 million seed round. Lexion was incubated at the Allen Institute for Artificial Intelligence (AI2) that is turning out some of the best applied machine learning solutions, and contract management is a perfect example — it’s a huge issue for companies at every size and the demand for visibility into contracts is only increasing as companies face growing regulatory and compliance pressures. Lexion sees a big opportunity in the mid-market. Similar to how back in the 2000s, Siebel or other companies offered very expensive CRM software and Salesforce appeared. Now Salesforce is the expensive version and we have this long tail of products in the mid-market. Like most startups at this stage, Lexion plans to invest the new funding into building out its product — and especially its AI engine — and go-to-market and sales strategy.
2018. Seismic acquires KnowledgeTree
Seismic will acquire fellow sales and marketing enablement solutions provider SAVO Group which acquired KnowledgeTree - sales and marketing content management provider a year ago. "Sales enablement programs are having a huge impact on revenue for enterprises because they take everything off the plate of the seller, allowing them to focus on building the best relationships with buyers," said Doug Winter, co-founder and CEO of Seismic, in a statement. "However, they require an equally powerful sales enablement solution to really see it through. In that regard, today's announcement puts even further space between Seismic and the rest of the sales enablement market."
2017. OpenText acquired forensic security vendor Guidance Software
Content management company OpenText acquired Guidance Software, a forensic security and eDiscovery vendor for $240 million. OpenText has never been afraid to open its wallet to fill in a hole (or even buy something with overlapping functionality). As a case in point, just about a year ago, it bought Documentum, alternative enterprise content management firm, from EMC for $1.62 billion. This acquisition gives the company some overlapping functionality too, but Cheryl McKinnon, an analyst with Forrester Research who monitors the content management industry, says it also gives the company forensics tools, which are new to them.
2016. Alfresco is available as a managed service on AWS
Alfresco, a provider of enterprise content management (ECM) and business process management (BPM) software, has announced the early availability of its platform as a managed service hosted on Amazon Web Services (AWS). As a result, users will be able to access the platform a single-tenant managed service hosted in an AWS Virtual Private Cloud (VPC). Alfresco is also making it easier to simplify cloud deployment for customers managing their own AWS infrastructure.
2016. OpenText acquires Documentum for $1.62 billion
OpenText is acquiring Dell EMC's enterprise content division, including Documentum for $1.62 billion. Under the terms of agreement, the software, associated services and employees of ECD will be integrated into OpenText. The deal comes less than a week after EMC officially became part of Dell. EMC’s content management business did not fit into that mix. EMC acquired Documentum in 2003 for $1.7 billion. Documentum was always an odd fit for EMC and it was no secret that EMC has been trying for the last few years to find a buyer for Documentum. The acquisition further strengthens OpenText as a leader in Enterprise Information Management, and OpenText is now taking on IBM (FileNet) head to head.
2016. OpenText acquired Recommind
Just a week after OpenText announced that it was selling off $600 million worth of senior debt notes to fund future acquisitions, the company dropped $163 million to acquire Recommind, an e-discovery and information analytics provider. Recommind provides a Software-as-a-Service (SaaS) platform and managed services solutions that include Axcelerate for e-discovery review and analysis, Perceptiv for contract analytics and Decisiv for enterprise-wide information access. OpenText officials said the e-discovery capabilities will complement their enterprise information management (EIM) solutions. Recommind will also expand OpenText's expertise in cloud and analytics.
2016. EMC wants to sell Documentum
EMC is looking to sell Documentum, the company’s enterprise content management product, ahead of Dell acquisition. Documentum is the grandaddy of ECM. It started a market that is beginning to show its age as companies move away from expensive, monolithic tools that take months or years to implement. To its credit over the years, Documentum has tried to keep up — its latest attempt is known as Project Horizon where it tries to move to the cloud and break up the complexity of enterprise content management software. Probably, Dell didn’t see much value in EMC holding onto Documentum, and it will give them one less thing to worry about when the sale goes through at some point this year.
2016. Alfresco integrates its ECM and BPM
Alfresco announced a tight integration between its enterprise content management (ECM) platform, Alfresco One, and its Business Process Management (BPM) platform, Activiti. It's the climax to years of effort to pull the two platforms closer together, and rounds out the functionality of both to manage both business content and processes. Today’s announcement enables Alfresco to compete in Process and Collaboration Management (PCM) market. Alfresco is bringing to that market offers enterprises a broad range of content management and content driven processes. In effect, it combines BPM, ECM and records management, as well as offering integrations with capture and e-signature vendors.
2015. Alfresco enhanced integration of its ECM and BPM systems
Alfresco is enhancing its ECM and BPM platforms — Alfresco One and Activiti — with the release of new modules for analytics and media management and upgraded BPM capabilities. The release of these elements add new functionality to the platforms and pull BPM and ECM closer together. The upgrades build on Alfresco's open source BPM offering, which many enterprises were already incorporating into their apps as a pure BPM engine. Now reborn as an enterprise version, Activiti v1.0 provides integration with Alfresco Share, Alfresco’s collaboration tool. Alfresco also released an Analytics Module, which can sit with any of the Alfresco products. It offers new insights and reporting capabilities on content, process and people-related events.
2014. Alfresco raises $45M to fight with EMC and Microsoft
UK-based Alfresco, an open source, enterprise content management startup, has received Series D funding of $45 million — that is more than twice as big as all of its previous rounds put together. Alfresco competes against legacy services like EMC Documentum and Microsoft SharePoint to help large organisations manage their disparate document storage both in the cloud and on-premises, and also offer versioning control and other compliance requirements across mobile, PC and other devices. Alfresco will use the new funding to step its business up a gear, with new sales and marketing efforts, and moves into more cloud-based services that could see it competing more directly also against the likes of Dropbox, Box and Huddle.
2012. EMC buys file syncing service Syncplicity
Dropbox for business continues to conquer the Enterprise. EMC, the developer of the largest and most complicated enterprise content management system Documentum, has acquired the small file storage and syncing service Syncplicity. It's assumed that this service will enable Documentum users to work with files stored in the ECM system from their mobile devices. It's interesting that EMC has a daughter company - VMWare, which is developing its own similar service Project Octopus, but apparently, the EMC could not wait any longer, because it's an urgent issue. Indeed, the main competitor on the ECM market - Open Text has already launched such a file syncing service Tempo in the beginning of the year. Syncplicity - is one of the oldest DropBox competitors. While this startup hasn't achieved such popularity, but it was originally more business-oriented and its security features much stronger than in DropBox.
2012. Open Text and Liferay create Dropbox clones
Could you imagine couple of years ago that such serious enterprise vendors like Open Text and Liferay, that develop such a serious enterprise content management systems (ECM) will copy such a simple consumer service as Dropbox? Nevertheless, it happens. Because even in large corporations (that use ECM) employees are ordinary people. And they also don't want to work for the system, but want the system to help them work. And they also use Dropbox, even if IT administrators prohibit it. There is only one way out - to create the same (simple) service and protect it with firewall. This is the very idea behind the new services: Open Text Tempo and Liferay Sync. They allow to sync files between desktop folder, web account, tablet and smartphone, quickly share files with co-workers, and they work on corporate servers. That's simple.
2011. EMC offers Documentum in the Cloud and on the iPad
It's always a pleasure to watch, when a software giant's senior manager is talking from the stage that: "guys, customers do not want to tinker with the software, they need on-demand solutions ... it's time to move the software to the Cloud." In this case we are talking about EMC. On the video - Paul Maritz, president of VMWare (which is owned by EMC), talking about the benefits of cloud technologies and presenting (of course, revolutionary) platform EMC OnDemand. This platform will be used to host the wide range of applications by EMC and its partners, but for now it provides on the well-known content management systems EMC Documentum, EMC Captiva and EMC Document Sciences. Although Documentum alrady has a set of web-interfaces, the access to the cloud version is implemented via the VMWare's virtualization technologies.
2011. Alfresco created collaboration system for SMB
Alfresco's content management and collaboration system gained its big popularity thanks to the low pricing and availability of free open-source edition. But still it's pretty complicated solution that doesn't fit small business. But now Alfresco decided to fix this issue and released Alfresco Team which is designed for content collaboration in departments and small companies. It reminds Sharepoint Team Site or Box.net, but more functional and cheap. Users can create sites (workspaces) with different pages - document libraries, calendars, wiki, task lists, blogs, forums. Alfteso Team's functionality includes social tools (comments, ratings, Like buttons), activity streams, web-viewer (which lets you view even videos and audio files), mobile versions for iPhone and iPad, workflow-engine (implemented on Alfresco BPM), document converter (eg doc -> pdf).
2010. Document Management goes 2.0: Alfresco vs SharePoint
Document management systems (DMS) and related to them Enterprise Content Management systems (ECM) like all other IT solutions are gradually embracing Enterprise 2.0 technologies. This is a difficult move for them. Because DMS and ECM - are quite old and conservative technologies/systems and it's always difficult to change for old school. Besides the main DMS and ECM users are large companies and it's very difficult to upgrade them to the next level. Nevertheless, the progress goes on. Let's take a look on how the Enterprise 2.0 technologies are implemented in DMS and ECM nowadays:
2010. Alfresco Enterprise 3.3 - CMIS support, integration with Drupal, Outlook and Google Docs
Alfresco has released the new version of its commercial open-source ECM system Alfresco Enterprise 3.3. The main feature of the new version is integration with other content systems via the CMIS interface. Alfresco is the first ECM-vendor that added full support for CMIS to its product. Using CMIS business applications can easily access content stored in the Alfresco database. The new version includes integration with Drupal, Outlook and Google Docs. Previously, Alfresco also introduced the integration with IBM products (Lotus Notes, WebSphere Portal, Lotus Quickr and Lotus Connections). In addition to the new integration opportunities, Alfresco 3.3 provides enhanced web interface of collaborative tool Alfresco Share. It features improved access control system, record management, custom lists (like in Sharepoint - for example, tasks, activities, companies) and Google-like search query syntax. We also note the new Alfresco Web Editor that allows non-technical staff to create and edit pages.
2009. Adobe LiveCycle ES goes to the Cloud
Adobe has announced the new "cloud" version of its ECM system Adobe LiveCycle ES. It can be hosted on Amazon Web Services platform. Adobe also offers own hosting service for LiveCycle ES including 24/7 maintenance and support. The new version LiveCycle ES 2 features two new modules: LiveCycle Mosaic and LiveCycle Workspace ES 2 Mobile. The first is for the building internal portals - rich personalized interfaces that provide access to the data stored in LiveCycle ES in the form of widget "mosaic". The second - provides mobile access to the system on iPhone, BlackBerry and Windows Mobile. Besides, users can access the system via browser using Flash, AIR desktop client or directly from a PDF document (opened in Adobe Reader).
2009. CenterStage launched Sharepoint alternative for Documentum users
CenterStage - is a collaboration solution that EMC released last year with the new version of Documentum. True, last year only the light version CenterStage Essentials, that provides basic collaboration tools, was unveiled. Today the full-functional version CenterStage Pro is already available. It provides personal workspaces, powerful search engine, wiki, blogs and other Web 2.0 tools that make it close to Microsoft Sharepoint. Moreover, unlike Sharepoint, CenterStage allows to control version history not only for documents but also for records: blog posts, wiki-pages, discussions. Disadvantage (compared to Sharepoint) is the lack of workflow automation and metadata support. Of course, CenterStage can not be regarded as a full-fledged Sharepoint rival, because it's not a self-sufficient tool and only works in conjunction with Documentum ECM. But for those companies that already use Documentum and haven't implemented Sharepoint yet - it's a quite attractive solution.
2009. Open Text launches social interface
Open Text has released the new module for its ECM platform - Open Text Social Workplace, that will help organizations to implement social tools. The company believes that the traditional tools are no more relevant for collaboration in the intranet. Users want more convenient social tools, and will use them even without the IT compliance. At the same time, companies deploying the social tools should consider the security issues that may appear. The new Open Text social interface offers a wide range of collaboration tools - communities, profiles, blogs, wiki, personal home pages, mobile access (iPhone and BlackBerry). And all this with compliance management, that is used for managing enterprise e-mail.
2009. Open Text buys Vignette for $310 million
Canadian ECM vendor Open Text announced the acquisition of Vignette - the developer of solutions for enterprise portals and web content management (WCM). The deal amount is $310 million. The industry experts note that the functionality of Open Text WCM and Vignette is very similar. Nevertheless, the Vignette WCM software is of "somewhat higher level" and may be offered to larger customers. Recall that the existing Open Text WCM (now called Open Text Web Solutions) is based on RedDot CMS, the solution that was acquired together with Hummingbird in 2006.