Video: Microsoft integrated its personal organizer app To-Do with Outlook

September 10, 2019


Microsoft has released a new version of its Microsoft To-Do personal organizer. It features full customization of color scheme and background, 2-factor authorization, smart recommendations for creating today's task list. Finally, the integration with Outlook is implemented: the Flagged Email list in the app displays flagged messages from Outlook.com. Also, it features integration with project management service Microsoft Planner, voice assistants Alexa and Cortana. At the end of the blog announcement, Microsoft hinted the closure of the Wunderlist service, which was acquired by the company 4 years ago and became the base on which To-Do was built. After that the Wunderlist founder Christian Reber asked Microsoft (via Twitter) to buy it back to make an open-source product.

What is Microsoft To-Do?

Managing your to-dos and lists can sometimes take as much effort as completing them. To-Do helps you focus and plan your day from the moment you open the app. To-Do is built on Office 365. Integration with Outlook makes it easy to stay on top of your Outlook Tasks from anywhere. Best Microsoft To-Do alternatives are: Wunderlist, Todoist, Trello, Google Keep

Speaking about Personal Organizer apps it's interesting to remind that:

In 2017 Exchange Tasks became available in Gmail app:



Last year Google added support for Exchange accounts in Gmail app for Android so you can use one familiar mail app for both work and personal business. Now you can also sync your tasks with Exchange so you can always stay on top of your task list, even when you’re on the go. You can create a task, edit its date or priority, and flag an email as a to-do for later response. With a unified tasks list, it's easy for you to focus on your important tasks and check things off the list once you’re done. The simple swipe to mark as complete can be just as rewarding. Gmail app for Android is enterprise-ready, so your IT department can securely deploy it. Gmail app also works with managed configurations so you can skip any complicated setup steps.


In 2015 Microsoft acquired To-Do app Wunderlist:



Microsoft has acquired 6Wunderkinder GmbH, a Berlin-based startup behind the Wunderlist to-do list app (for between $100 million and $200 million). The purchase is part of Microsoft’s new effort to enhance its line of mobile apps. Wunderlist apps work on iOS as well as Android operating systems, both of which compete with Microsoft. It has recently started offering the mobile version of Microsoft Office free and acquired two makers of mobile apps: San Francisco-based Acompli Inc., which makes mobile-email applications, and Sunrise Atelier Inc., a New York-based startup behind the popular Sunrise mobile calendar application. Microsoft rebranded Acompli as Outlook for mobile. All three acquisitions point to an integration of Microsoft productivity tools, with an emphasis on mobile apps.


In 2014 Todoist became one of the best task managers:

Microsoft To-Do

Task management and collaboration services appeared long long time ago. And it would seem, that those services that appeared first could polish their design and functionality during many years and monopolize the market. After all task management is quite simple process? But in fact we see that almost every year, new task managers rise to the top of success. Probably, after attracting millions of users, such services begin to grow functionality (under users pressure) and loosing original beauty and simplicity. And here come the new simple and beautiful services that attract users. At this point, perhaps the most fashionable and popular task-manager is Todoist. For the last couple of years it had a great success as a personal organizer and recently added the ability to collaborate on tasks. Besides the beauty and simplicity, Todoist features the support of virtually any platform and devices: Web, Android, iOS, Windows, Mac, Chrome, Outlook, GMail ... as well as support for multiple languages. Todoist offers free and paid version (the paid costs $29 USD per year). The main limitations of the free version - is that you can't attach files to tasks and search tasks.


In 2014 DropTask launched visual task-list that helps you decide what to do first:

Microsoft To-Do

All organizers, task and project management services have one major drawback. They provide you (or your employees) with the task list, which is permanently growing. And when you see such a huge list of tasks - you are thinking for a long time - what to do first, and most probably decide, "why not drink a cup of coffee". The new service DropTask is trying to fight this problem. It allows to create tasks in the form of visual circles with different sizes and colors. And you can drag these tasks to circle-shaped projects. By playing with such visual to-do board, you getting the clear picture of what you need to do and what to start with. By the way, the usual task-list view is also available in DropTask. The service allows not only enhance personal productivity, but also organize team collaboration with all the bells and whistles like file attachments, email-notifications, status-tracking, mobile apps (iPhone/iPad), etc. The service has a free version for 5 projects and 2 users.


In 2012 Wunderlist 2 added many new features:



The personal productivity service Wunderlist 2 is now available on desktops and iOS devices as a native app. The biggest new feature is a new detail view. By double-clicking (or tapping) on a to-do item, a view moves in from the right that allows you to add lots of detail, like a due date, specific timed reminders, extra subtasks, or a full notes system. This is where much of Wunderlist 2's functionality is hidden. The original version was relatively simple, even as to-do apps go, and the extra details here make the app a very powerful piece of productivity software. The fact that all of this information is synced almost instantly in the cloud makes it even more helpful. You can set up some very complicated tasks and reminders on the desktop, and then browse through them or receive notifications while out and about on your mobile device.