Microsoft Planner vs Microsoft To-Do

September 10, 2023 | Author: Adam Levine
Microsoft Planner and Microsoft To-Do are two task management tools offered by Microsoft, each with its own set of features and use cases.

Microsoft Planner is a team collaboration tool that allows teams to create and manage tasks within a visual board-based interface. It offers features such as task assignment, due dates, file attachments, comments, and progress tracking. With its focus on team collaboration and project management, Planner is well-suited for teams working on complex projects that require coordination and visibility across tasks and team members.

Microsoft To-Do, on the other hand, is a personal task management app designed for individual users to organize and prioritize their own tasks. It provides a simple and intuitive interface for creating and managing tasks, setting reminders, and organizing tasks into lists. To-Do is integrated with Microsoft services like Outlook, allowing users to sync tasks across devices and access them from various Microsoft apps.

See also: Top 10 Productivity software
Microsoft Planner
Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress.
Microsoft To-Do
Managing your to-dos and lists can sometimes take as much effort as completing them. To-Do helps you focus and plan your day from the moment you open the app. To-Do is built on Office 365. Integration with Outlook makes it easy to stay on top of your Outlook Tasks from anywhere.
Microsoft Planner vs Microsoft To-Do in our news:

2019. Microsoft is finally shutting down to-do list app Wunderlist

For years, Microsoft has assured users that it would eventually discontinue the Wunderlist to-do list app, which it acquired in 2015, in favor of its own app, To Do. Microsoft aimed to offer a competitive experience that encompassed the best features of Wunderlist. Finally, Microsoft has announced that Wunderlist will be officially shut down on May 6, 2020. Following this date, Wunderlist to-dos will no longer synchronize, but users will still have the option to import their content into Microsoft's own To Do app.

2019. Microsoft integrated its personal organizer app To-Do with Outlook

Microsoft has recently unveiled an updated version of its Microsoft To-Do personal organizer. This new release introduces a range of exciting features, including the ability to fully customize the color scheme and background. Additionally, users now have the option to enable 2-factor authorization for enhanced security. The updated Microsoft To-Do also offers smart recommendations to help users create their task lists for the day efficiently. Furthermore, the integration with Outlook has been seamlessly implemented, allowing the Flagged Email list in the app to display flagged messages from The integration extends further to include Microsoft Planner, a project management service, as well as voice assistants Alexa and Cortana. Notably, Microsoft hinted at the potential closure of Wunderlist, a service acquired by Microsoft four years ago, which served as the foundation for the development of Microsoft To-Do. Following this, the founder of Wunderlist, Christian Reber, publicly expressed his desire for Microsoft to repurchase the service and transform it into an open-source product via a tweet.

2019. Microsoft brought its To-Do app to Mac

Microsoft has expanded the availability of its To-Do app to include the Mac platform. The Mac version will provide immediate support for most core features, enabling users to create and manage tasks, work offline, share lists, utilize tags, and more. Additionally, the app will integrate with Microsoft Outlook, allowing users to import their "Flagged" email list. Integration with Planner is also on the horizon, enabling users to access items assigned to them. Taking advantage of the Mac platform, the To-Do app offers a range of convenient keyboard shortcuts, such as ⌘2 to minimize the app for a list view and ⌘1 to return to the complete list display. Users can even edit task text directly from the list view by clicking on it.

2017. Microsoft unveiled productivity app To-Do that will replace Wunderlist

In 2015, Microsoft acquired the well-liked mobile to-do list app Wunderlist. Now, the company is preparing users for the app's eventual discontinuation by introducing a new application called To-Do. Developed by the same team responsible for Wunderlist, this new app will gradually incorporate the beloved features of its predecessor in the coming months. Microsoft has assured users that it will not shut down Wunderlist until it has successfully integrated the best aspects of the app into To-Do. During this transition period, Microsoft is encouraging Wunderlist users to switch to To-Do by providing an importer tool. This tool allows users to seamlessly transfer their lists and to-dos from Wunderlist to To-Do. Once transferred, these items will be accessible in other Microsoft products such as Exchange and Outlook. However, it's important to note that the To-Do app is not yet fully equipped to cater to all Wunderlist users. Currently, platforms like Mac, iPad, and Android tablet do not support To-Do, and task list sharing is also unavailable.

Author: Adam Levine
Adam is an expert in project management, collaboration and productivity technologies, team management, and motivation. With an extensive background working at prestigious companies such as Microsoft and Accenture, Adam's in-depth knowledge and experience in the field make him a sought-after professional. Currently, he has ventured into entrepreneurship, owning a thriving consulting and training agency where he imparts invaluable insights and practical strategies to individuals and organizations, empowering them to achieve their goals and maximize their potential. You can contact Adam via email