Google Sites vs SharePoint

May 17, 2023 | Author: Adam Levine
Google Sites and SharePoint are both popular web-based collaboration and content management platforms, but they offer different features and target different user needs. Google Sites is a user-friendly website builder that allows users to create and share web pages quickly. It offers simple drag-and-drop functionality, seamless integration with other Google Workspace tools, and easy collaboration features. Google Sites is ideal for users looking to create straightforward websites or share information within their organization. On the other hand, SharePoint, developed by Microsoft, is a robust platform designed for enterprise-level content management, document collaboration, and intranet creation. SharePoint offers advanced features for document management, workflow automation, and extensive customization options. It is widely used by organizations for intranets, team collaboration, and knowledge management.

See also: Top 10 Wiki software
Google Sites
Google Sites is a structured wiki- and web page- creation tool offered by Google as part of the Google's Productivity suite. Unlike most alternatives Google Sites is free.
SharePoint's multi-purpose platform allows for managing and provisioning of intranet portals, extranets and websites, document management and file management, collaboration spaces, social networking tools, enterprise search, business intelligence tooling, process/information integration, and third-party developed solutions. SharePoint can also be used as a web application development platform.
Google Sites vs SharePoint in our news:

2018. SharePoint gets organization-wide news and content targeting

Microsoft has recently announced several enhancements for SharePoint and Office 365 sites, bringing new capabilities and functionalities. Among the notable updates is the introduction of a designated communication site that serves as the official news portal for the organization. This allows news posted on the portal to be easily identified with a special indicator, ensuring clear visibility on both mobile devices and the SharePoint home page. Additionally, a new feature enables the targeting of content to specific audiences based on their Active Directory (AD) Group membership, including dynamic groups. Moreover, SharePoint sites now have the ability to create mega-menus for navigation, facilitating improved user experiences and seamless site exploration. These advancements aim to enhance communication, personalization, and navigation within SharePoint and Office 365 sites.

2018. Google Sites now lets you publish protected content

Google has introduced a significant update to its website-building platform, Google Sites, offering organizations greater control over content access. With this update, creators and administrators now have the ability to selectively choose who within their organization can view specific sites. By entering individual names in the "Invite People" box and selecting "Specific people can view when published" from the drop-down menu, organizations can determine the audience for their content. This update is particularly important as it enables organizations to maintain privacy and control over confidential information, thereby encouraging the adoption of the new Google Sites. Currently, this feature is available exclusively on the web, but Google has announced that it will be extending its availability to the Google Drive mobile apps on Android and iOS in the coming weeks.

2017. SharePoint 2016 finally added SharePoint Framework Support

Microsoft's objective in launching SharePoint Framework into general availability in February was to attract a wider pool of developers to the SharePoint ecosystem. Now, with the introduction of SharePoint Feature Pack 2 (FP2), the company extends Framework support to users of SharePoint 2016. Framework serves as a page and web part model, offering comprehensive assistance for client-side SharePoint development, seamless integration with SharePoint data, and compatibility with open source tools. This release simplifies the process for SharePoint 2016 users and third-party developers to construct solutions centered around SharePoint.

2017. SharePoint Framework is generally available

Microsoft has introduced the SharePoint Framework, empowering developers and administrators to construct and deploy components that are utilized by Office 365 users within their production environments. This advancement entails leveraging web technologies to create agile, responsive, and notably mobile-friendly applications on SharePoint. While SharePoint has served as an application and development platform for a considerable duration, the release of the Framework marks a significant stride in enhancing the developer experience. Historically described as unwieldy and challenging, the SharePoint Framework introduces improvements that address these concerns.

2016. Totally rebuilt Google Sites features adaptive design and real-time collaboration

Google has introduced a completely revamped version of its intranet website builder, called Google Sites. This new iteration offers deep integration with Google's suite of tools, allowing for easy insertion of documents from Google Docs, Slides, Sheets, and other G Suite applications. Additionally, Google Sites now directly integrates with Google Analytics for comprehensive website analytics. Collaborative editing capabilities have also been introduced, leveraging the same technology used in Google Docs, enabling multiple users to work together on site content. Administrators have the flexibility to determine whether users can publish their sites publicly or restrict access to users within their own domain. With this update, the created pages on Google Sites automatically adjust to different screen sizes, ensuring optimal viewing experiences on various devices. The preview mode further simplifies the process of assessing site appearance on phones, tablets, and desktops. To assist users in achieving a professional look, Google has included six new themes to serve as starting points for website design.

2016. Microsoft connects SharePoint Team Sites to Office 365 Groups

Microsoft is rolling out the integration of SharePoint and Office 365 team sites, introducing a new feature that enables the creation of interconnected SharePoint Online team sites within seconds. This integration simplifies the process as follows: Whenever an Office 365 Group is created, the service automatically generates a SharePoint team site. The appearance of the site can be customized by the team site administrator and includes various elements such as pages, lists, libraries, and team news. SharePoint team sites serve as collaborative spaces where teams can effectively communicate, share documents, and collaborate on projects. They are user-friendly and facilitate the creation of dedicated sites for each project undertaken by the team. Moreover, team sites are easily accessible across multiple devices, making them suitable for mobile workers as well.

2016. Microsoft released SharePoint for Android

Despite Microsoft's withdrawal from actively competing in the mobile OS market for the past two years, the company has been notably sluggish in releasing Android apps. However, Microsoft has finally unveiled its SharePoint mobile client specifically designed for Android smartphones and tablets. This application offers users the ability to collaborate within team sites and access documents stored in SharePoint across various categories, including Sites, Links, and People. To utilize the SharePoint app, organizations must have an Office 365 subscription that includes SharePoint Online. Support for SharePoint Server 2013 and SharePoint 2016 will be incorporated at a later stage. Earlier this year, Microsoft released SharePoint mobile apps for iOS and Windows Phone, with the latter app still being in the preview stage.

2016. Microsoft brings SharePoint to iOS

Microsoft has introduced a new mobile application for SharePoint users, designed to provide access to a company's SharePoint-powered intranet portal and its content on smartphones and tablets. Initially available on iOS devices such as iPhones and iPads, the app will be extended to Android and Windows platforms by the end of the year, according to Microsoft. The app is compatible with both SharePoint Online in Office 365 and SharePoint Server 2013 or 2016 in on-premises or hybrid environments. It includes a Sites tab that enables users to visit their frequently accessed SharePoint sites, view recent activity, access files, lists, pages, and other content on those sites. Additionally, the app integrates with other Microsoft mobile applications, allowing seamless transitions between apps. For instance, clicking on an Office document in the SharePoint app will open the corresponding Office mobile app, while viewing a document library on a team site will redirect users to the OneDrive mobile app for iOS.

2016. SharePoint adds new document libraries

Now that SharePoint 2016 has arrived, Microsoft is gradually introducing SharePoint Document Libraries to its commercial Office 365 subscribers through SharePoint Online. These new document libraries represent a more user-friendly approach to SharePoint, allowing users to conveniently access documents, modify document metadata, and prioritize content within the document library. This development is significant as it addresses longstanding criticisms of earlier versions of SharePoint regarding usability challenges. Throughout the extensive lead-up to the release of SharePoint 2016, Microsoft pledged its commitment to enhancing the user experience.

2013. IBM kills Lotus. Microsoft kills SharePoint

Perhaps the two most famous brands in the history of enterprise software, Lotus and SharePoint, will soon disappear. We mean brands, not specific products. Because by renaming their products, vendors try to erase the association with outdated technologies in customer brain. For example, Lotus appeared back in the 80-s years of last century. In 1995 IBM acquired Lotus Development and began selling their products Lotus Notes/Domino. In the following years most IBM collaboration systems moved under the Lotus umbrella. But last year the revolution occurred. The last child of the Lotus family - SaaS suite LotusLive was renamed to SmartCloud for Social Business. And then the name Lotus was removed from other products. The final nail was the recent launch of Notes/Domino 9.0 Social Edition (without Lotus). ***

Author: Adam Levine
Adam is an expert in project management, collaboration and productivity technologies, team management, and motivation. With an extensive background working at prestigious companies such as Microsoft and Accenture, Adam's in-depth knowledge and experience in the field make him a sought-after professional. Currently, he has ventured into entrepreneurship, owning a thriving consulting and training agency where he imparts invaluable insights and practical strategies to individuals and organizations, empowering them to achieve their goals and maximize their potential. You can contact Adam via email