Video: G Suite vs Zoho
Last updated: August 18, 2018
Get business email, video conferencing, and cloud storage from Google. All you need to do your best work, together in one package that works seamlessly from your computer, phone or tablet. If you are looking for self-hosted G Suite alternatives pay attention to Microsoft Office and ONLYOFFICE.
The Zoho Office Suite is an alternative Web-based online office suite containing word processing, spreadsheets, presentations, databases, note-taking, wikis, customer relationship management (CRM), project management, invoicing and other applications. Zoho helps you get more sales, get paid, support your customers and make your business more productive.
Face to face in the news:
2016 - Kanbanchi - missing project management tool for G Suite to keep up with Zoho
Google's G Suite still doesn't have its own project management app. And the recent partnership with Slack means that it won't appear in the near future. But Slack doesn't fit all companies, some of them prefer kanban-style project management, for example. For these teams there is a new option - Kanbanchi. This service integrates into your G Suite dashboard, plays well with Drive and Calendar and allows to create multiple kanban-boards. Kanban-board organizes your tasks into columns according to their status, i.e. "ideas", "to-do", "in work", "done", etc. Thus the whole project is visualized on single screen and you can evaluate it at a glance. The app is free for use, but it provides also paid version ($20/month/user) with some additional features like Gantt Chart, Time tracker, your company style.
2011 - Google Apps gets scheduled updates. Zoho should better react
One of the SaaS advantages over in-house apps is that SaaS applications are updated by providers on their own and users don't have to bother about how to install patches or new versions. But such scheme has also an obvious drawback - update occurs when the provider decides, but not when the user wants. And if the user doesn't read provider's blog and ignores his emails with update announcements, these updates can happen very unexpectedly and disrupt the normal functioning of the company. Most SaaS providers that serve large companies (like Salesforce), prefer to do only 3-4 (major) updates per year. They call these update "new versions", announce them long before the release and make a show for their presentation. Another story with Google Apps which silently updates almost every week - that is Google's philosophy.
But since Google Apps is already used by many large companies, Google has decided to find a compromise with these updates. From now Google Apps users can (in admin panel) select one of the options: Rapid Release or Scheduled Release. If the second option is selected, the new features will appear one time per week, and users will be provided with the new features list at least one week before their appearance. Thus they will have time to prepare, email to Google's support and accept the changes. Also, now the schedule of future updates is available on a special site with online calendar.
2010 - Google offers to login via SMS, Zoho - via OneLogin, Apple - via facial recognition
Today, Google has significantly improved Google Apps security by implementing two-factor authentication. If an account administrator activates this feature, users after entering Google Apps login / password will need to enter a secret code that will be sent to them via SMS, or generated by mobile application or dictated via phone call. Thus, even if somebody steals your Google login and password - he won't be able to use them without your phone. Such security scheme is used in many online banking and online payment systems. At the moment the new feature is available in Google Apps Premiere Edition. Soon it will appear in free Google Apps accounts, as well as in personal GMail-accounts.
Unlike Google, Zoho decided not to invent the bicycle itself, but integrated with the authorization service OneLogin, which we have already reviewed. This service allows to provide all employees with a single point of authentication for all business apps and supports different authentication technologies, including sending code via SMS.
And Apple believes that all of these logins, passwords, and SMS confirmations - are so old. Today we have found that Apple has acquired Swedish company Polar Rose, which develops mobile applications for facial recognition. One of them - Recognizr - allows you to login to web services by simply taking picture of your face with the smartphone.
2010 - Google enabled instant switching between accounts to win over Zoho
As you know, Google services are popular both for business and for personal use. That is why, many users often have a need to switch from working to personal account (for example, to check mail). This required multiple logout/login procedures. But now this process will be much more easier - Google is rolling out multi-account sign-in that allows to switch between accounts using the top menu. You can activate this feature and add accounts on this page. However, switching between accounts will work not for all services - only for GMail, Google Calendar, Google Reader, Google Sites, Google Voice, App Engine and Google Code. In addition, those who activate multi-account sign-in - would have to to give up the offline features in Gmail and Calendar. Recall that soon another related problem will be solved soon - some personal services (Google Reader, Blogger, Youtube ...) will become available in Google Apps accounts.
2010 - Zoho Search - unified search for online office. Your move G Suite!
We have become accustomed to the fact that Zoho is mainly a step ahead of Google Apps. But today's Zoho new feature is especially insulting for Google. It is Zoho, but not the search giant, who is first to deploy the unified search in the online office. Zoho Search indexes data from Zoho Mail, Docs, Writer, Sheet, Show, Notebook, Discussions, Contacts and allows you to find all the contextual results for any request from those sources. The search results can be filtered by application or date range. Found emails and documents can be opened directly on the search portal, without opening the appropriate service. Besides. directly in the search results you do different actions - for instance, reply to an email. Meanwhile Zoho Search works only as a separate service (with an interface very similar to google.com). But soon the universal search box will appear in all the suite apps.
2010 - Social Layer in Zoho? Facebook.. G Suite keeps calm
Perhaps the main purpose of all enterprise social tools that are now widely deployed in business applications, is to create a Team environment at work. When employees know more about each other, they are more interested in working together and achieving common goals. And where can you find out more about a person? Most likely, in the external social network (like Facebook), he (or she) would express himself better than in the intranet profile. So, why not use Facebook as an internal social network? Today it has become especially easy for Zoho users. Zoho has added support for Facebook Connect and enabled logging in their applications using Facebook account.
A couple of years ago, Zoho created the App for Facebook, which allows you to create documents and share them directly in your Facebook-account. So, now you can create a private group in Facebook and use it as a workspaces. In addition, now you can easily provide an access to your Zoho documents for contractors who do not have Zoho account, but have a Facebook profile.
Of course, for Zoho the Facebook Connect support means also 400 million potential users who do not need to register to begin using Zoho apps. Besides Facebook, Zoho also supports Google, Yahoo and Google Apps credentials.