Evernote vs Todoist

2024. Todoist adds team workspaces to its task manager



Todoist, despite facing challenges in gaining traction as a project management tool within professional settings, is not relenting and is introducing a new approach to task management in the workplace. While competitors like Asana, Monday, and Atlassian have dominated the realm of sophisticated task tracking and project management services, Todoist is forging ahead with the launch of team workspaces, reminiscent of Notion's workspaces. These team workspaces operate similarly to Notion's concept, where upon joining a company, employees are automatically integrated into the company's workspace, accessing all existing content associated with it. For existing Todoist users, this new workspace functions as a separate entity alongside their personal space, distinctly housing team-related tasks and projects. Within these team workspaces, projects resemble Slack channels, categorized as either public or private, with the latter accessible only to specific employees. Additionally, projects can be organized into folders for better management. Furthermore, within each project, users can engage in various team-oriented functionalities already available in Todoist, such as task commenting, file attachment, and tracking team activity streams by project or team member.


2023. Evernote to restrict free users to 50 notes



Evernote has revamped its free plan, restricting users to a single notebook and 50 notes, which now serves as the default free plan. This alteration will apply to both new and existing free users starting from December 4. In an official blog post, Evernote explained that users can manage the limit by deleting content from their notebooks to make room for new entries. Moving forward, both new and existing free users will be constrained to a maximum of fifty notes and one notebook per account. These limitations pertain to the total number of notes and notebooks a user can have concurrently, with the option to remove unwanted content to stay within the specified boundaries. Existing free account users with over 50 notes can export surplus notes and notebooks.


2019. Todoist introduced task sections and imroved task page


Task lists in Todoist have evolved beyond a never-ending series of checkboxes. Now, you have the ability to create sections within your projects. This enables you to seamlessly move tasks from one section to another and conveniently collapse sections that are not currently needed. Labels in Todoist have undergone an update as well, now organized into two categories: personal labels and shared labels with your co-workers. Moreover, Todoist has introduced a new task view on both desktop and mobile platforms, offering a centralized location for all task-related actions. From this view, you can modify due dates and priority levels, access comments, add labels, and perform other relevant tasks. Furthermore, this enhanced view provides a comprehensive overview of all the subtasks associated with a specific task.


2018. Evernote refines integrations with Slack and Salesforce



Evernote Business has introduced enhanced accessibility to Evernote content from within Slack and Salesforce. Leveraging the new Slack Actions feature, Evernote has moved away from the previous command interface style of Slack, streamlining access to Evernote content for their core knowledge workers directly within Slack. Users can now create an Evernote note in Slack, which will automatically appear in Evernote within a designated "Notes from Slack" folder. Furthermore, the updated Salesforce integration strengthens the technical connectivity between the two cloud applications. This integration allows users to "pin" a note to a record in Salesforce. Notably, there is a two-way sync feature, meaning that any changes made to a linked note in either Salesforce or Evernote will be automatically updated in both platforms, as the integration maintains a live version of Evernote.


2018. Evernote adds project management Spaces



The latest addition to Evernote Business is a feature called Spaces, designed to enhance team collaboration and project progression. With Spaces, teams can effectively transform their ideas into actionable steps and propel their projects forward. This feature provides team members with a comprehensive view of the project's scope through the "What's new" and "Pinned notes" tiles, allowing them to stay informed about the latest updates and prioritize important activities. By making spaces discoverable, teams can tap into valuable business knowledge, while also exploring and connecting with other spaces through the Space Directory. Currently, Spaces is exclusively available as part of the Evernote Business plan, priced at $14.99 per user per month.


2017. Evernote integrates with Slack


Evernote has introduced a new integration with the widely popular messaging app Slack. Evernote serves as the hub for organizing your ideas, while Slack facilitates the connection of your ideas with others. By seamlessly combining these two tools, you can minimize the time spent on searching and maximize your productivity. With the utilization of the /note command within Slack, you can quickly jot down notes, create to-do lists, or set reminders, all without navigating away from your ongoing conversation. Alternatively, the /clip command allows you to capture Slack messages and save them as notes in Evernote, categorizing them by date, importance, or URL. Furthermore, the /find command enables you to effortlessly search for specific notes and instantly share a snapshot with your team, all without leaving the Slack interface.


2017. Todoist launched integration with Google Calendar



Task manager Todoist is introducing a comprehensive two-way integration with Google Calendar. Once you connect your Todoist account with Google Calendar, any tasks with due dates will seamlessly appear in your calendar. If you have specified a particular time for a task, it will be displayed as an event in your calendar. For recurring tasks, multiple events will be created accordingly. Moreover, you can effortlessly click on your calendar events to make edits, rearrange them, and all the changes will be synchronized back to Todoist. This integration provides you with a convenient calendar view of your tasks, directly within your calendar. It also serves as an effective means for others to contribute to your calendar through shared projects, enabling them to add items and collaborate seamlessly.


2016. Todoist applied machine learning to predict your task due dates



The popular task management tool Todoist has introduced machine learning capabilities to help users effectively reschedule tasks and balance their workload. A new "Reschedule" button now appears alongside the overdue tasks section. By leveraging various data points, the service provides intelligent suggestions for new due dates for these overdue tasks. This functionality extends to unscheduled tasks as well. Todoist learns from your habits and patterns. For recurring tasks, such as errands, Todoist remembers your typical completion times and assigns them to the appropriate day. Additionally, if you have a substantial number of upcoming tasks, Todoist ensures an even distribution, enabling you to accomplish your tasks efficiently. Moreover, Todoist recognizes when you pause your work or stop completing tasks, preventing it from suggesting rescheduling overdue tasks to the current day if it's already late.


2016. Evernote limits free plan to 2 devices and raises prices



Evernote, the note-taking app, has implemented a new pricing policy. The Basic plan, which remains free, has now become restricted to a maximum of two devices. While this limitation might be sufficient for the average user, it is still a significant constraint. However, Evernote aims to avoid upsetting the majority of their free users with this change. To compensate, they have introduced the passcode lock feature to the Basic plan, which helps alleviate the impact. Additionally, the cost of the Plus plan has increased from $3 to $4 per month (or $35 per year), while the Premium plan has gone up from $6 to $8 per month (or $70 per year). The Plus plan provides 1GB of storage, and the Premium plan offers 10GB. For a detailed overview of the features included in these plans, please visit the Evernote site.


2016. Todoist adds new collaboration features



Task management service Todoist has announced a comprehensive revamp of its collaboration features, aiming to transform the Todoist Business version into a comprehensive task management solution for enterprise users. One notable enhancement is the introduction of an activity log accessible to all team members, allowing for easy tracking of newly assigned tasks, new comments, and more. The activity log offers powerful filtering options, enabling users to sort by dates, individuals, projects, and actions. It functions as a centralized feed, providing a comprehensive overview of all activities taking place across various projects. Additionally, Todoist now enables users to attach notes to specific projects, ensuring that important information remains accessible beyond task completion. This feature proves particularly valuable, as task comments tend to disappear once a task is marked as completed. Lastly, the quick add feature has received a revised user interface, benefiting all Todoist users, not just team members.