MS Outlook vs Microsoft Exchange
Last updated: July 13, 2017
Microsoft Outlook is a personal information manager from Microsoft. It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists and meeting schedules. MS Outlook free alternatives are Mozilla Thunderbird, Opera Mail, EssentialPIM.
Microsoft Exchange Server is the server side of a client–server, collaborative application product developed by Microsoft. Exchange's major features consist of electronic mail, calendaring, contacts and tasks; support for mobile and web-based access to information; and support for data storage. Microsoft Exchange free open-source alternatives are Open-Xchange, Zimbra, SOGo, Zarafa.
Latest news about MS Outlook and Microsoft Exchange:
13.07.17. Mobile Outlook gets much smarter search. Microsoft unveiled a redesigned version of its popular Outlook mobile app for iOS and Android, which most notably includes a more intelligent search feature, powered by Microsoft Graph, along with other changes to navigation and conversations. Microsoft Graph is being used to turn Outlook’s search feature into a tool that can surface more than just emails – it will be augmented to include things like contacts, attachments, flight and travel itineraries, package deliveries and more. Search is also becoming a more central part of the experience in the new version of Outlook. When you tap into search it won’t be a blank screen, but will include proactive suggestions of your top contacts and recent files, as well as showcase things happening ‘today,’ like your travel plans – all before you even kick off your search. Plus, when you start typing, the auto-complete suggestions will display names from your most frequently contacted recipients first.
21.11.16. Office 365 gets its own built-in lightweight CRM. Microsoft rolled out a new tool for business owners using Office 365 and Outlook called Outlook Customer Manager, a lightweight CRM for companies that need to track their customer interactions and history, but aren’t yet ready for a more robust platform like Dynamics 365. The new tool lets businesses track tasks and deals in progress directly in Outlook, and will pop-up reminders aimed at helping them stay on top of their customer relationships. Once enabled, Outlook Customer Manager will automatically organize customer information, including emails, meetings, calls, notes, files, tasks, deals and deadlines. This information – which is collected from email, calendar and call log data – is presented in a timeline format next to the inbox. Users can associate certain tasks with a contact, company or deal, so they can interact with their customers in a more timely fashion. It’s also able to present lists of deals by stage, close dates, priority and amount.
01.11.16. Mobile Outlook gets built-in meeting scheduler. Mobile Outlook now has a new scheduling assistant that helps you find a time that works for everyone. The feature, which is rolling out today to the iOS version of Outlook’s mobile app, will show your coworkers’ availability so you can quickly pick a date and time when everyone can attend the meeting. To use the new scheduling assistant, you’ll first create an event from the app’s included calendar, then add the coworkers to the People field. You then tap on the date picker, and the app will automatically show you the times that work best, as color-coded suggestions.
14.09.16. Microsoft updates Outlook for iOS and closes Sunrise. In 2015 Microsoft acquired Sunrise, the popular calendar app. Now Microsoft has closed this app and delivered a major update to the calendar features in its Outlook app for iOS. New Outlook's calendar has a design that looks much more like the old Sunrise app than previous versions. The in-app calendar uses colored icons that will look familiar to Sunrise users. The update also added a few new ones with event-specific graphics. Outlook is also much better at handling specific locations for events. It now uses Bing to fill in locations for meetings and appointments and you can open maps and directions directly from calendar entires as well.
29.10.15. Microsoft to replace Sunrise calendar with Outlook. Microsoft will discontinue its multimillion dollar acquisition Sunrise after Outlook fully absorbs all of the calendar's existing features, Microsoft's Outlook chief. Javier Soltero, who joined Microsoft when the company acquired his email app Acompli, which became the basis for the current Outlook app, didn't say when the transition would happen but said Outlook's calendar would be steadily gaining new features during the next few months. It's not totally surprising. Microsoft discontinued another acquired app Acompli when it launched the new Outlook app at the beginning of the year.
15.05.15. Microsoft's mobile calendar Sunrise makes scheduling meetings easier. Mobile calendar app Sunrise, recently acquired by Microsoft, has unveiled a new feature called Meet - a third-party keyboard for both Android and iOS that lets you pick time slots and send them to someone without ever leaving your current app. Here’s how it works. Let’s say you are reading an email and someone wants to meet you. You hit reply, type your response and then switch to the Sunrise keyboard. You pick time slots that work for you in your calendar, and hit done. Sunrise will generate a link and add it to your email. And it works exactly the same way in your favorite messaging app or in any other app. When your recipient taps on this link, there are two different scenarios. If you are using Sunrise, this link opens Sunrise and shows you meeting suggestions inside your calendar. You can confirm or suggest another time.
07.02.15. Microsoft acquired calendar app Sunrise for $100M. Microsoft has acquired calendar app maker Sunrise at least for $100 million. Sunrise has a suite of calendar products for mobile and desktop users that connects with and consolidates calendars from different providers. It’s available on the iPhone, iPad, Android devices, and on the Mac App Store, as well as offering a web client. Users can access their calendars from Google, iCloud, and Microsoft Exchange, as well as connecting to a wide range of other third-party apps. That cross-device and cross-platform support has helped it gain significant traction among users. The purchase furthers Microsoft’s push into supporting the platforms of rival technology firms. Microsoft made waves when it released a touch-friendly version of Office for Apple iOS, for example, before it did so for its own Windows 10 platform.
29.01.15. Microsoft launches Outlook for iOS and Android. Microsoft already provided two Outlook-branded but rather limited apps: Outlook.com app for Android and OWA apps for Android and iOS that only work for paying Office 365 subscribers. The new Outlook for Android and iOS phones and tablets, based on the application Acompli it acquired (for $200) last December and has look and feel quite a bit like the original Acompli app. It will support Office 365, Exchange, Outlook.com, Yahoo! Mail and Gmail, as well as most other email providers. The Outlook app also allows you to send attachments through many cloud services, including Microsoft’s own OneDrive, as well as Dropbox and others. Similar to most modern email apps, the new Outlook apps now also support various swipe gestures, which you can customize to your need.
12.11.14. Microsoft rolls out Clutter - a new smart email filter for Outlook. Microsoft don't wont just to sit and watch Google's Email 2.0 initiatives. That's why Microsoft is rolling out Clutter, an inbox tool for Office 365 business customers that helps users prioritize email within Outlook. Much like Google's Priority Inbox for Gmail, it learns from your actions over time to surface the most important email while weeding out the messages it thinks you're most likely to ignore. These messages get separated into a designated "Clutter" folder; they can be viewed at any time but don't appear in your main inbox. You can proactively train Clutter by marking items as Clutter or simply move the items to the Clutter folder. Clutter continuously learns and will adapt to your new patterns within days when you begin working on new projects or a new role.
18.06.14. Sunrise Calendar lets you connect third-party apps. Sunrise introduced integration of third-party apps to its calendar platform. You can now connect your Evernote, GitHub, Songkick, TripIt and Asana accounts to Sunrise to see your relevant data directly in your calendar, and interact with it. For example, with the TripIt integration, you can see your future flights in your calendar without having to manually add this info. With Evernote integration you can actually edit your notes in Sunrise or change the due date. And the GitHub integration shows your milestones in your calendar. Sunrise calendar is available on three different platforms — iOS, Android and the web.
16.06.14. Microsoft launched Outlook for Android. Microsoft continues to implement its new strategy on releasing applications for competing platforms. Last year they released free Outlook (or rather Outlook Web App) app for iOS, and now the Android version is launching. OWA for Android allows to work with e-mail, calendar and contacts on your phone. All these items are synchronized with the online version of Outlook. However, here the positive ends. The fact is that the app only works with Office 365 service, and only with its business version (even Premium is not supported). It doesn't work with Outlook.com and even with private Exchange servers. Moreover, it's supported only by limited number of smartphones with Android 4.4 and certain screen size. Besides, judging by the first reviews it's terribly slow.
2013. Microsoft launched Outlook for iPhone and iPad. Until now, iPhone and iPad users in companies that use Exchange mail server had two options - to set up access to the mail server in built-in iOS mail client (via Exchange ActiveSync), or open the web-interface Outlook Web App in browser. Of course, both options had a lot of restrictions for working with Outlook, and Microsoft has finally decided to release the native apps OWA for iPhone and iPad. Why only now? In order to give advantage to Windows Phones and Surface tablets. Why they ventured to take this step now? Because there is a catch. Although Outlook for iOS is free, it can be only used by Office 365 subscribers, who pay $100/year. So it's the same story as with MS Office for iPhone. What advantages will get the users and companies who are authorized to use Outlook for iOS?
2013. Office 365 for Business: new pricing quest from Microsoft. A month after the release of Office 365 home version, Microsoft is launching the updated version of Office 365 for Business. Just like in its previous incarnation, the business version besides the office editors (Word, Excel, PowerPoint, OneNote, Access, InfoPath) contains the email server Exchange, SharePoint portal and communications system Lync. Plus all sorts of IT-friendly things like Active Directory integration and the Admin Console. And as usual, Microsoft comes up with confusing variety of subscription plans. For example, some editions don't include desktop Office apps and some - include. Some editions can be installed on 5 computers, some - just on one. Some prices are per month, some - per year. And of course, every edition has different limit in the number of users. The price of Office 365 Small Business Premium, which provides the same functionality as Google Apps, is $150/year per user (Google Apps costs $50).
2011. Xobni turns Email into universal access point to business apps. We have already talked about the competition between Email and corporate portals/social tools for the right to be the primary workplace. Initially, this role was fully owned by Email. Then appeared the web-based collaboration systems and social tools that were intended to replace the "outdated" Email. And it seemed that they would kill Email soon. But some clever people invented social Email plug-ins (Xobni, Rapportive, Harmon.ie, Gist, Etacts), that gave the second life to Email-clients. They added social and file-storage functions to the Email. And they're not going to stop. Today Xobni has opened the Xobni Gadget Store - the marketplace for apps, that can be embedded to MS Outlook and turn it into the universal interface to all business systems.
2010. Microsoft Office 365 = BPOS + Office Web Apps. Today, Microsoft has rolled out a new service Office 365, which is a reincarnation of the SaaS package BPOS. The name change was expected, since Microsoft critics have referred BPOS as "Big Piece of Shit" instead of "Business Productivity Online Services". But not only name is to be changed. The new service except SaaS versions Exchange Online, Sharepoint Online and Lync Online, will include the online office tools Office Web Apps. I.e. Office 365 can now be considered as a full-fledged alternative to Google Apps. The service will be available in 2 editions. Small Business Edition for companies with less than 25 users costs $6/user/month and includes the basic functions. Enterprise edition provides additional customization and administration features, full functionality and provides users with desktop suite Office Office Professional Plus with pay-as-you-go licensing. This edition costs from $2 to $ 27/user/month depending on configuration. Recall, Microsoft also plans to include its CRM and ERP to the SaaS suite. At the moment, Office 365 is in beta stage and will be available worldwide next year.
2010. Email strikes back (on Intranet Portals). Email was the first collaboration tool in the Intarnet. Then intranet portals emerged, and they wanted to kill Email because of its lacks: instead of sending back and forth messages and documents, they are placed on a portal web-page (for example, in the news, on the forum or file cabinet). But due to the fact that people got used to e-mail and email was also used for external communications - intranet portals failed to replace the Email as a primary workspace. Moreover, recently Email launched the counterattack. And it happened because the major enterprise Email-solutions (GMail, Outlook, Lotus Notes) have become the platforms that allow third-party developers to add new functionality.
2010. Microsoft adds Facebook and Windows Live Messenger to Outlook. Microsoft has updated its social Outlook plug-in - Outlook Social Connector, which can now can fetch the contact's data from Facebook and Windows Live Messenger (formerly the plug-in by default only supported LinkedIn, MySpace and Sharepoint). The Outlook Social Connector is intended to provide users with the actual information about a contact to better understand his mood and interests, which is very important when communicating with customers. The plug-in can display only publicly-available information from the profiles in social networks. Meanwhile it can only receive data but doesn't allow to post messages or statuses to the social networks. Microsoft says that soon the plug-in will be integrated with some local social networks.
2010. Socialwok uses Gmail and Outlook as its clients. Socialwok (known as the "social layer for Google Apps") like the online organizer Producteev, shows us the new meaning of "cross-platform" definition. Realizing that users most of time spend in email clients (such as Outlook and GMail), Socialwok simply decided to get inside these email clients. Socialwok was one of the first services to use the new GMail API and has created the gadget that can be expanded on the entire GMail workspace (see screenshot) and allows to post messages to microblogs, share Google Docs files, images, Youtube videos and events from Google Calendar, search for Google Docs, post to Twitter or Facebook right from your GMail interface.
2010. Lotus Notes also becomes social. The world's most popular enterprise Email client, MS Outlook, is already equipped with various Enterprise 2.0 tools. Outlook is already integrated with social networks (Xobni and Outlook Social Connector), Google Apps, Google Docs (Harmony), Remember the Milk, etc. Now, when this place is crowded, the developers switched their attention to the second most popular enterprise Email client - Lotus Notes. Thus, the new plug-in + service Gist makes the same for Lotus Notes as Xobni for Outlook - allows you to see the social profiles of those with whom you communicate. Gist pulls the latest information about a person from Facebook, LinkedIn and Twitter, as well as recent news about his company from blogs and news sites. In addition, the plug-in displays in suitable form all correspondence with selected contact and files sent to/from him. It should be noted that Gist also works with Outlook, GMail, iPhone and may also be accessed as a web service.
2010. iPhone becomes more ready for business. But not for Adobe's business. Steve Jobs introduced the new iPhone OS 4.0 and it brings a lot of features for using iPhone in the enterprise environment. First, is multi-tasking (with some restrictions). For example, this allows to use of VoIP and security applications in the background, but not only when the user switches on them. Secondly, iPhone OS 4.0 adds important features to the mail client: the ability to create multiple email accounts, view attachments, email encryption and Exchange 2010 support. In addition, it allows IT-admins to install and update mobile applications via Wi-Fi or 3G and wipe data remotely. It also supports VPN SSL, so users can safely use enterprise web applications.