G Suite vs Office 365
Last updated: July 11, 2017
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Microsoft Office 365 is commercial software plus services offering a set of products from Microsoft. Office 365 includes the Microsoft Office suite of desktop applications and hosted versions of Microsoft's Server products (including Exchange Server, SharePoint Server, and Lync Server), delivered and accessed over the Internet, in effect, the next version of Business Productivity Online Suite (BPOS). Office 365 free alternatives are Zoho, Google Apps.
Latest news about G Suite and Office 365:
11.07.17. Microsoft adds 5 new services for SMB to Office 365 Business Premium. To tie small businesses deeper into the Office 365 ecosystem Microsoft launched (in preview) five new tools for SMB. Microsoft Connections allows its users to create Mailchimp-like email marketing campaigns. Microsoft Listings allows to manage your business listings on Facebook, Google, Bing and Yelp and monitor online views and reviews. Microsoft Invoicing helps quickly create professional-looking estimates and invoices, so you get paid quickly. These new tools will be united in the new dashboard Office 365 Business center together with recently unveiled Microsoft Bookings and the Outlook Customer Manager. Besides the app MileIQ which tracks your business-miles on personal car also comes to Office 365 Business Premium. All new services will become available for preview over the next few weeks to Office 365 Business Premium subscribers in U.S., U.K. and Canada.
09.07.17. G Suite now allows to manage access to third-party apps. G Suite is adding a new security feature that improves data access control and enhances phishing prevention - OAuth apps whitelisting, giving your organization added visibility and control into how third-party applications are using your data. It helps keep your data safe by letting admins specifically select which third-party apps are allowed to access users’ G Suite data. Once an app is part of a whitelist, users can choose to grant authorized access to their G Suite apps data. This prevents malicious apps from tricking users into accidentally granting access to their corporate data.
09.02.17. G Suite gets smart cloud search. Google launched for its business customers a new tool called Google Cloud Search, which will allow users to search across G Suite products, including Drive, Gmail, Sites, Calendar, Docs, Contacts and more. It's designed for use in larger companies where different groups and individuals have access to different files. The search service respects file-sharing permissions, so users can only access what’s available to them, whether that’s company-wide resources like a policy manual, team projects or documents only they can see. In addition to surfacing work documents, Cloud Search works as a directory service, allowing users to seek out colleagues’ contact information, while also viewing the events and files they have in common. When viewing a contact’s info in the search results, users are able to click to start an email, phone call or a Hangout.
31.01.17. G Suite adds more security tools for admins. Google’s G Suite is launching a number of new security features that aim to keep these businesses’ data safe on its platform. Admins can now, for example, force their users to use physical security keys from companies like Yubico to access their data. They will also be able to manage the deployment of these keys and get usage reports. Google notes that one of the companies that are already using this feature is online payments service Stripe, which uses Security Key as an additional layer to protect its employees from phishing attempts. For improved email security, G Suite now also allows enterprises to bring their own certificates for S/MIMI encryption, and the company is also making it easier to search Gmail logs with BigQuery. In addition, Enterprises that want to archive their emails outside of Gmail and Google Vault can now more easily integrate third-party services like HP Autonomy and Veritas.
13.01.17. Microsoft launched StaffHub - a new Office 365 app aimed at shift workers. Microsoft unveiled the new addition to its Office 365 suite - application for shift workers and management, called StaffHub. The program is aimed at those who don’t tend to work from desktop computers and have different schedules from week to week, such as in retail, hospitality, restaurants and other industries. Managers, who may have access to desktop or laptop computers, may use the web version of StaffHub to create the staff schedules in the program, but employees will likely only use StaffHub from their mobile phones. Staff can swap shifts with other workers in the mobile app and request time off — requests that get routed to a manager for approval. Push notifications are used to alert users of these requests and approvals along with other updates, private notes, chats and more. Plus, the app can be used for sharing notifications and internal resources. The software is available for free in Office 365 commercial plans.
21.12.16. Kanbanchi - missing project management tool for G Suite. Google's G Suite still doesn't have its own project management app. And the recent partnership with Slack means that it won't appear in the near future. But Slack doesn't fit all companies, some of them prefer kanban-style project management, for example. For these teams there is a new option - Kanbanchi. This service integrates into your G Suite dashboard, plays well with Drive and Calendar and allows to create multiple kanban-boards. Kanban-board organizes your tasks into columns according to their status, i.e. "ideas", "to-do", "in work", "done", etc. Thus the whole project is visualized on single screen and you can evaluate it at a glance. The app is free for use, but it provides also paid version ($20/month/user) with some additional features like Gantt Chart, Time tracker, your company style.
21.11.16. Office 365 gets its own built-in lightweight CRM. Microsoft rolled out a new tool for business owners using Office 365 and Outlook called Outlook Customer Manager, a lightweight CRM for companies that need to track their customer interactions and history, but aren’t yet ready for a more robust platform like Dynamics 365. The new tool lets businesses track tasks and deals in progress directly in Outlook, and will pop-up reminders aimed at helping them stay on top of their customer relationships. Once enabled, Outlook Customer Manager will automatically organize customer information, including emails, meetings, calls, notes, files, tasks, deals and deadlines. This information – which is collected from email, calendar and call log data – is presented in a timeline format next to the inbox. Users can associate certain tasks with a contact, company or deal, so they can interact with their customers in a more timely fashion. It’s also able to present lists of deals by stage, close dates, priority and amount.
24.10.16. G Suite adds Slack integration. Google has added Slack integration for Google Docs and Drive in G Suite. It allows users to bring files from Drive directly into a Slack conversation. They can also create new Docs, Sheets and Slides files right from Slack. Every Google Drive file you share in Slack is automatically indexed and searchable, so you can tap into your team’s collective knowledge and quickly find past conversations and files.
20.10.16. G Suite adds some intelligence to Docs. G Suite (former Google Apps for Work) is getting a couple of new smart features. The most interesting of them is automatic action suggestion is Docs. When you type something like “Mathew to create a document with all the upcoming earnings,” Docs will now automatically suggest that you create an action item and assign this to (hopefully) the right person. Google now also makes it easier for you to see which action items have been assigned to you and which documents may need your attention. All the G Suite apps will now show a badge on files that have action items attached to them and when there are unresolved suggestions that others may have made to your files.
30.09.16. Google Apps rebranded as G Suite. Google rebranded its online office suite Google Apps for Work as G Suite. Google says the new name better reflects the mission of helping people everywhere work and innovate together, Blah Blah Blah... So at first sight it seams that Google marketers have nothing to do except changing titles. But from the other side, this move shows that Google is again interested in Enterprise collaboration market, and may be soon we'll see the real innovations in its office suite. In particular Google promises more machine intelligence features, for example the ability to interact with Drive, Docs and Spreadsheets with natural language commands and queries. The pricing of G Suite remains the same - $5/month per user.
12.09.16. Office 365 now lets you invite guests to groups. From now Office 365 users will be able to include outside parties in their project, as Microsoft is rolling out guest access in Outlook on the web. Once added, guests receive a welcome email, are granted access to group files in SharePoint Online, begin receiving email messages and calendar invites sent to the group, and can access the group in Office on the web and the Outlook Groups mobile application. They also have automatic access to cloud-based file attachments. All guests have to sign into Microsoft to get Office 365 access, but they can be part of any email domain, even if it’s not part of a business.
21.07.16. Office 365 hets online booking app. Microsoft extanded its Office 365 suite with a new service called Bookings, which will allow customers to schedule appointments with a business using online software. In addition to connecting businesses and customers without the need for a phone call, Bookings will also manage other aspects to appointment management, including sending out confirmations and reminders, handling re-scheduling and cancellations, updating the business staff’s calendar, and more. Businesses are provided with a unique web page that works on both desktop and mobile where customers can select their dates and times based on current availability. Here, they’ll enter in their contact information and book the appointment. The system then automates the rest of the process surrounding appointment management.
02.05.16. Office 365 groups gets connectors. Microsoft released Office 365 Connectors that enable teams who have been pulled together in an Office 365 Group to share third-party services using a single sign-in or account. Office 365 Connectors can surface all the information that a team may need from services like Twitter, LinkedIn or Trello, and makes it available through the shared Groups inbox. By providing an integrated experience that link together email conversations, file storage, and calendar event management, Groups create an integrated experience for teams to focus on group activity.
23.09.15. Microsoft released Office 2016. Microsoft is releasing Office 2016, offering refreshed versions of Word, Excel, PowerPoint and other applications. The look and feel of the programs will be familiar to anyone who has used the 2013 edition of Microsoft’s productivity software. Much of what’s new with the 2016 edition is better integrated collaboration tools. A new co-authoring feature allows multiple users to edit the same document in real time, long a feature of Office’s Web-based cousins and apps built by Google and other Microsoft competitors. Also arriving is chat service Skype, which will be embedded within Office apps to let users send instant messages, share images of their work, or video chat from within a document. Other new features include a search tool to locate specific functions within Office, and a research tool that pulls data from the Internet into documents. Microsoft is pushing to sell the software suite through Office 365, the company’s subscription program, instead of the traditional model of a one-time purchase that gives the user rights to the software in perpetuity.
08.01.15. Microsoft opens Office for Android tablets to all. Microsoft launched mobile Office for Android preview back in November last year. And now it has opened up the preview for anyone, making Word, Excel and Power Point available directly in the Google Play Store. There are still a few stipulations, though: You’ll need an ARM-powered tablet with a screen size between 7 and 10.1 inches and be running Android KitKat or Lollipop. Most modern tablets then should be fine, and if you have one, you can test out Microsoft’s touch-optimized productivity suite.
20.11.14. Microsoft adds Video service to Office 365. Microsoft is now offering Office 365 Video - the new feature for posting, sharing and discovering video content. Think of it as a YouTube for Enterprise. Use cases include video sharing for customer service, video as an inter-team collaboration tool and video for improving sales and training. Where Office 365 is deployed, video will be made available across the enterprise at no additional cost to current users. Powered by Azure Media Services, Office 365 Video offers adaptive smooth streaming technology that optimizes video playback for the device it’s being viewed on. It will make it available to most Office 365 plans for enterprise early next year.
05.11.14. Microsoft Office integrates with Dropbox. Microsoft and Dropbox announced a partnership that will see Dropbox better support Microsoft’s Office suite. The deal has four main parts: Quickly editing Office docs from the Dropbox mobile app; accessing Dropbox docs from Office apps; sharing Dropbox links of Office apps; and the creation of first-party Dropbox apps for Microsoft’s mobile offerings. No you can add your Dropbox account to Microsoft Word, Excel or PowerPoint mobile apps, navigate folders and files on Dropbox to view and edit in the native Office apps. In return, Dropbox will encourage its users to turn to Microsoft Office applications to edit and create their documents in the first place. Microsoft has another alliance with Box to ease co-existence of Office 365 and Box cloud storage and file sync software.
28.10.14. Office 365 gets unlimited OneDrive storage.. As of today, Office 365 Home, Personal and University customers are getting the storage boost. Business customers will get unlimited storage will get unlimited storage also soon. In the meantime, they have 1 TB of storage per user. OneDrive works much like Google Drive, allowing you to access content on all of your devices, plus share it and collaborate on documents. Google Drive, Box, Dropbox and other cloud-storage utilities, though, have limited storage capabilities. If you meet a limit, you have to buy more. Bitcasa, one of the few platforms to offer unlimited storage, actually ceased that operation last week, giving Microsoft a big advantage in regards to storage.
09.09.14. How artificial intelligence in Office 365 works?. Back in spring this year, Microsoft started to implement artificial intelligence in Office 365. The project codenamed Oslo was designed to automatically organize information for an employee basing of his relations with colleagues and documents. Today, Microsoft presented the main components of this artificial intelligence and makes them available for Enterprise version subscribers. So the main components are: Office Graph (virtual network built on the links between people and documents) and Office Delve (intelligent search engine, that finds and displays the appropriate information in context). For example, when you view an event in the calendar, it will show you people involved in this event, documents, emails and social posts, related to this event.