Documentum vs Open Text

Documentum provides management capabilities for all types of content including business documents, photos, video, medical images, e-mail, Web pages, fixed content, XML-tagged documents, etc. The core of Documentum is a repository in which the content is stored securely under compliance rules. This repository appears as a unified environment, although content may reside on multiple servers and physical storage devices within a distributed environment. Free open-source Documentum alternatives - Alfresco, Nuxeo, Liferay Portal.
Open Text
OpenText products help organizations put content to work. Whether your goal is to drive revenue, improve productivity, reduce costs or ensure regulatory compliance and sound information governance, OpenText has the product to execute. Free open-source Open Text alternatives are Alfresco, Nuxeo, Liferay Portal.

Latest news about Documentum and Open Text:

28.07.17. OpenText acquired forensic security vendor Guidance Software. Content management company OpenText acquired Guidance Software, a forensic security and eDiscovery vendor for $240 million. OpenText has never been afraid to open its wallet to fill in a hole (or even buy something with overlapping functionality). As a case in point, just about a year ago, it bought Documentum, alternative enterprise content management firm, from EMC for $1.62 billion. This acquisition gives the company some overlapping functionality too, but Cheryl McKinnon, an analyst with Forrester Research who monitors the content management industry, says it also gives the company forensics tools, which are new to them.

13.09.16. OpenText acquires Documentum for $1.62 billion. OpenText is acquiring Dell EMC's enterprise content division, including Documentum for $1.62 billion. Under the terms of agreement, the software, associated services and employees of ECD will be integrated into OpenText.  The deal comes less than a week after EMC officially became part of Dell. EMC’s content management business did not fit into that mix. EMC acquired Documentum in 2003 for $1.7 billion. Documentum was always an odd fit for EMC and it was no secret that EMC has been trying for the last few years to find a buyer for Documentum. The acquisition further strengthens OpenText as a leader in Enterprise Information Management,  and OpenText is now taking on IBM (FileNet) head to head.

06.06.16. OpenText acquired Recommind. Just a week after OpenText announced that it was selling off $600 million worth of senior debt notes to fund future acquisitions, the company dropped $163 million to acquire Recommind, an e-discovery and information analytics provider.  Recommind provides a Software-as-a-Service (SaaS) platform and managed services solutions that include Axcelerate for e-discovery review and analysis, Perceptiv for contract analytics and Decisiv for enterprise-wide information access. OpenText officials said the e-discovery capabilities will complement their enterprise information management (EIM) solutions. Recommind will also expand OpenText's expertise in cloud and analytics.

12.04.16. EMC wants to sell Documentum. EMC is looking to sell Documentum, the company’s enterprise content management product, ahead of Dell acquisition. Documentum is the grandaddy of ECM. It started a market that is beginning to show its age as companies move away from expensive, monolithic tools that take months or years to implement. To its credit over the years, Documentum has tried to keep up — its latest attempt is known as Project Horizon where it tries to move to the cloud and break up the complexity of enterprise content management software. Probably, Dell didn’t see much value in EMC holding onto Documentum, and it will give them one less thing to worry about when the sale goes through at some point this year.

19.02.15. EMC Documentum to integrate with Hippo CMS. EMC and Hippo announced a partnership today in which Hippo, an open source web content management platform Hippo CMS, will integrate with EMC Documentum, EMC’s enterprise content management software. Thus EMC fills in a missing piece in its content management arsenal without having to spend a lot of money and Hippo gains access to a much broader enterprise market and integration with other tools in the EMC family, while maintaining its independence. For EMC Documentum, which is a long-established brand trying to fight disruption in the content management market, Hippo gives them a modern, open source web content management tool designed to help users manage customer experience.

08.12.14. OpenText buys Big Data analytics provider Actuate for $330 Million. OpenText, the world leader in Enterprise Content Management, acquired Business Intelligence provider Actuate, which is one of the leader in Enterprise Business Intelligence. Actuate, often called “the BIRT company,” (BIRT stands for “Business Intelligence Reporting Tools” and is an Eclipse Foundation Open Source Project). Actuate supports BIRT – the open source IDE – and develops BIRT iHub – its deployment platform – to significantly improve productivity of developers working on customer-facing applications. Actuate's BIRT Analytics delivers self-service predictive analytics to enhance customer engagement using Big Data. Actuate for CCM empowers ECM architects to easily transform, process, personalize and archive high-volume content.

2012. EMC buys file syncing service Syncplicity. Dropbox for business continues to conquer the Enterprise. EMC, the developer of the largest and most complicated enterprise content management system Documentum, has acquired the small file storage and syncing service Syncplicity. It's assumed that this service will enable Documentum users to work with files stored in the ECM system from their mobile devices. It's interesting that EMC has a daughter company - VMWare, which is developing its own similar service Project Octopus, but apparently, the EMC could not wait any longer, because it's an urgent issue. Indeed, the main competitor on the ECM market - Open Text has already launched such a file syncing service Tempo in the beginning of the year. Syncplicity - is one of the oldest DropBox competitors. While this startup hasn't achieved such popularity, but it was originally more business-oriented and its security features much stronger than in DropBox.

2012. Open Text and Liferay create Dropbox clones. Could you imagine couple of years ago that such serious enterprise vendors like Open Text and Liferay, that develop such a serious enterprise content management systems (ECM) will copy such a simple consumer service as Dropbox? Nevertheless, it happens. Because even in large corporations (that use ECM) employees are ordinary people. And they also don't want to work for the system, but want the system to help them work. And they also use Dropbox, even if IT administrators prohibit it. There is only one way out - to create the same (simple) service and protect it with firewall. This is the very idea behind the new services: Open Text Tempo and Liferay Sync. They allow to sync files between desktop folder, web account, tablet and smartphone, quickly share files with co-workers, and they work on corporate servers. That's simple.

2011. EMC offers Documentum in the Cloud and on the iPad. It's always a pleasure to watch, when a software giant's senior manager is talking from the stage that: "guys, customers do not want to tinker with the software, they need on-demand solutions ... it's time to move the software to the Cloud." In this case we are talking about EMC. On the video - Paul Maritz, president of VMWare (which is owned by EMC), talking about the benefits of cloud technologies and presenting (of course, revolutionary) platform EMC OnDemand. This platform will be used to host the wide range of applications by EMC and its partners, but for now it provides on the well-known content management systems EMC Documentum, EMC Captiva and EMC Document Sciences. Although Documentum alrady has a set of web-interfaces, the access to the cloud version is implemented via the VMWare's virtualization technologies.

Document Management
2010. Document Management goes 2.0. Document management systems (DMS) and related to them Enterprise Content Management systems (ECM) like all other IT solutions are gradually embracing Enterprise 2.0 technologies. This is a difficult move for them. Because DMS and ECM - are quite old and conservative technologies/systems and it's always difficult to change for old school. Besides the main DMS and ECM users are large companies and it's very difficult to upgrade them to the next level. Nevertheless, the progress goes on. Let's take a look on how the Enterprise 2.0 technologies are implemented in DMS and ECM nowadays:

Documentum CenterStage
2009. CenterStage - Sharepoint alternative for Documentum users. CenterStage - is a collaboration solution that EMC released last year with the new version of Documentum. True, last year only the light version CenterStage Essentials, that provides basic collaboration tools,  was unveiled. Today the full-functional version CenterStage Pro is already available. It provides personal workspaces, powerful search engine, wiki, blogs and other Web 2.0 tools that make it close to Microsoft Sharepoint. Moreover, unlike Sharepoint, CenterStage allows to control version history not only for documents but also for records: blog posts, wiki-pages, discussions. Disadvantage (compared to Sharepoint) is the lack of workflow automation and metadata support. Of course, CenterStage can not be regarded as a full-fledged Sharepoint rival, because it's not a self-sufficient tool and only works in conjunction with Documentum ECM. But for those companies that already use Documentum and haven't implemented Sharepoint yet - it's a quite attractive solution.

Open Text Social Workplace
2009. Open Text launches social interface. Open Text has released the new module for its ECM platform - Open Text Social Workplace, that will help organizations to implement social tools. The company believes that the traditional tools are no more relevant for collaboration in the intranet. Users want more convenient social tools, and will use them even without the IT compliance. At the same time, companies deploying the social tools should consider the security issues that may appear. The new Open Text social interface offers a wide range of collaboration tools - communities, profiles, blogs, wiki, personal home pages, mobile access (iPhone and BlackBerry). And all this with compliance management, that is used for managing enterprise e-mail.

Open Text Vignette
2009. Open Text buys Vignette for $310 million. Canadian ECM vendor Open Text announced the acquisition of Vignette - the developer of solutions for enterprise portals and web content management (WCM). The deal amount is $310 million. The industry experts note that the functionality of Open Text WCM and Vignette is very similar. Nevertheless, the Vignette WCM software is of "somewhat higher level" and may be offered to larger customers. Recall that the existing Open Text WCM (now called Open Text Web Solutions) is based on RedDot CMS, the solution that was acquired together with Hummingbird in 2006.

Documentum 6.5
2008. Documentum 6.5 - ballance between Enterprise 2.0 and IT compliance. EMC calls the new Documentum 6.5 the "perfect balance: between the modern Web 2.0 technologies and compliance with enterprise security". They say "You can provide the world's best enterprise content management system, but if end users do not like to work with it, the vast amount of information just does not get into the system. Documentum was always considered the best ECM-platform, but when it comes to user interface - it wasn't so good". The new version of Documentum includes 3 new user interfaces: Centerstage Essentials (web-interface for knowledge workers that allows to create online workspaces with social tools such as microblogs, forums, tags, ratings, galleries), Media WorkSpace (Flex-based interface for managing media content, that also provides social tools) and MyDocumentum (a simple desktop client intended to access the most commonly used content, even offline).

2008. Vignette gears up WCM for Enterprise 2.0. Web content management (WCM) software maker Vignette, freshly bitten by the Web 2.0 bug, this week released a new set of community and social networking tools to enhance the Web experience of online users. The move underscores a growing trend among enterprise content management (ECM) software vendors to re-tool their platforms for Web 2.0's big brother, Enterprise 2.0.

Open Text
2008. Open Text bets on Enterprise 2.0. In its new version of the ECM system, which Open Text claims to be Enterprise 2.0 solution, the company offers the advanced features for collaboration and new social tools such as forums, blogs, tags. "To achieve maximum results, users need the Enterprise 2.0 tools for Content Management" - says Bill Forquer, Executive Vice President of Marketing at Open Text. "Many organizations use E-mail not as a part of ECM strategy. Their e-mail archives become uncontrolled. When implementing Enterprise 2.0 tools as a part of ECM, this will not happen. "The new version allows for example, to quickly create virtual workspaces that include web 2.0 tools such as forum and wiki. The company also announced the release of Livelink ECM Extended Collaboration, which is designed to simplify the introduction of Web 2.0 tools and applications for content management in the Enterprise.

2005. Documentum gets Intranet collaboration tools. EMC has released the new version of its enterprise content management software Documentum 5.3. One of the main features of the new system is the module Documentum Collaboration Services, which allows to organize intranet workspaces for communication and collaboration. These workspaces may contain folders with documents, notes and data sheets, calendars and discussion. Another module EMC Documentum Business Process Engine allows to organize workflow with automated task distribution, prioritization and load-balancing. Besides the new version features the plug-in Documentum Client for Outlook, that allows to access documents and tasks from MS Outlook and easily save emails and attachments to the Documentum repository. Version 5.3 also provides enhanced search engine.

2003. EMC acquired Documentum for $1,7 billion. The data storage giant EMC has acquired the web-platform for enterprise content management Documentum for $ 1.7 billion. The Documentum acquisition is intended to strengthen the EMC market share in its competition with IBM. Now the users of EMC storage systems will be able to get their hands on more efficient content management tools. Cooperation between EMC and Documentum began last year when the companies developed the storage and digital archive management solution for EMC Centera. Now, this cooperation will continue in a new form - Documentum will become a division of EMC.

2003. Vignette buys collaboration company. Software maker Vignette announced Monday that it plans to acquire Intraspect Software, a specialist in collaboration tools. Austin, Texas-based Vignette focuses on Web content management software, which helps companies catalog and reuse the material put on Web sites, and tools for creating and managing corporate portals. The acquisition of Brisbane, Calif.-based Intraspect follows a recent trend among content management software makers looking to add collaboration features to their products, so corporate customers can more easily share information. Interwoven recently acquired collaboration specialist iManage in a $171 million deal, following content management rival Documentum's acquisition of eRoom last year. Vignette executives said the merger will give the company a more complete package to address corporate needs for managing and sharing information, all based on the Java programming language.

2001. Vignette steps up portal software push. Vignette unveiled new corporate portal software that will help make it easier for businesses to mange relationships with their customers, partners, suppliers and employees. The new packaged application, dubbed Vignette Enterprise Application Portal, will allow companies to handle many of their business activities such as sales, business collaboration and employee relations through a single interface. Vignette, which develops personalization tools for e-commerce and content-management software, is combining some of that core software with the new portal application. The company's portal software will also include business intelligence tools, which are typically used by companies to track, analyze and improve their performance. Vignette's portal software is scheduled to be available in early July. Many software makers have been dipping into the lucrative corporate portal sector.